jay-oaks edited this page Feb 15, 2018 · 1 revision

Welcome to the AR-VR-Africa-Hackathon-Guidelines wiki!

AR/VR Africa Hackathon Participant Guidelines

Congratulations! You have been shortlisted for participation in the AR/VR Africa Hackathon. We are thrilled to have you take part and look forward to content you will create. This document spells out the terms and conditions that will govern your participation in the hackathon.

Terms and Conditions

By participating in one or more of the hackathons, entrants agree to be bound by, and are deemed to have read and understood these terms and conditions. The following are the terms upon which you may participate in the AR/VR Africa Hackathon being hosted by Imisi 3D on Friday, April 20th 2018.

Entry conditions of the Hackathon

  1. Entry is undertaken by individuals only and no individual may enter the Hackathon in their capacity as a member or director of an incorporated or unincorporated business. All entrants must be aged 18 or over.
  2. To take part in the AR/VR Africa Hackathon, you must register via the hackathon’s sign up form before March 20th 2018, or as advised by the organisers.
  3. On the hackathon day, you are not permitted to bring in pre-created assets you may need for your hack.
  4. By registering for and participating in the Hackathon, the entrants:
    1. warrant that they have complied with these Entry Conditions;
    2. consent to their name, image, likeness, photograph, video, hometown, description of their entry and biography being used by the Hackathon organisers on their websites, in promotional material, and in any publicity accompanying or resulting from the Hackathon including but not limited to any press articles, blogs or articles on social media pages;
    3. warrant that their entry is original, that the entry and resources used to create the entry are solely that of the entrant(s) submitting them and that the entrant owns any Intellectual Property Rights in the entry or have all necessary rights or licences to use them and submit the entry in the Hackathon and that their entry does not infringe any Intellectual Property Rights of any third party and that any current employer and/or learning institution which the entrant is employed by or enrolled with would have no claim to the entry developed and submitted.
    4. shall indemnify the Hackathon organisers against all claims, demands, actions, costs, expenses (including but not limited to legal costs and disbursements on a solicitor and client basis), losses and damages arising from or incurred by reason of any infringement or alleged infringement (including but not limited to the defence of such alleged infringement) of any Intellectual Property Rights in respect of the entry or otherwise in respect to their entry, creation of the entry, participation of the entry in the Hackathons or use or misuse of prize money.
  5. By participating in the Hackathon, you will be disclosing and demonstrating your entry to other entrants of the Hackathon and the Judging Panel. You must ensure that you are comfortable sharing any information and ideas in this way.
  6. Entrants are responsible for all costs associated with their attendance at the Hackathon including but not limited to transport and accommodation.
  7. The organisers reserve the right to disqualify any entrant(s) from the Hackathon without liability where they:-
    1. Use any of the Hackathon to market any goods/services they provide themselves or through a legal entity they are associated with;
    2. Act in such as way as to bring the Hackathon or its organisers into disrepute in the reasonable opinion of the Event Organiser.
    3. Act in such as way as to threaten or risk the health or wellbeing of themselves or others.
    4. Infringe or fail to comply with these Terms and Conditions.
  8. For the avoidance of doubt, all Intellectual Property Rights in the entry shall remain vested in the entrant(s) who created them or, in the case of Intellectual Property Rights owned by any third party or parties, such third party or parties. The organisers accepts no liability for any disagreement among team members regarding ownership of any Intellectual Property Rights contained in any entry including, without limitation, the winning entry or for any inaccurate or incorrect information supplied or relied upon by any entrant during the Hackathon.
  9. Entries must be presented in English or if in another language, must be accompanied by a simultaneous English translation.
  10. Entries must not:
    1. Be defamatory of any person.
    2. Be obscene, offensive, hateful or inflammatory.
    3. Promote sexually explicit material, violence, discrimination based on race, sex, religion, nationality, disability, sexual orientation or age.
    4. Infringe any copyright, design, database right or trade mark or any other Intellectual Property Rights of any other person.
    5. Be likely to deceive any person or be misrepresentative.
    6. Be made in breach of any legal duty owed to a third party, such as a contractual duty or a duty of confidence.
    7. Promote any illegal activity.
    8. Be threatening, abusive or invade another’s privacy, or cause annoyance, inconvenience or needless anxiety.
    9. Advocate, promote or assist any unlawful act such as (by way of example only) infringement of Intellectual Property Rights or computer misuse.

Registration of Teams and Entries

  1. Any changes to the membership of the team over the course of a Hackathon must be communicated to the Event Organiser immediately. If no changes are so communicated to the Event Organiser, each team will be regarded as consisting of the individuals notified on the first day of the Hackathon for the purposes of any prize money distribution to such team if it wins.

Open source and Intellectual Property Rights

  1. All submissions to the AR/VR Africa Hackathon remain the intellectual property of the individuals or organizations that developed them. By registering, consenting to the terms of the Hackathon, and entering a Submission, however, the Participant agrees that the organizers and technology partners reserve an irrevocable, nonexclusive, royalty-free license to use, distribute to the public, and publicly display and perform a submission for a period of one year starting on the date of the announcement of contest winners as an example of work. We encourage participants to open source their projects to both share their hacks with the greater community and promote innovation in this space.
  2. All contestants are expected to open source a portion of their project - can be a component, a special sorting algorithm or even the entire project

Submission of Entries and Judging of Entries

  1. Each team of entrants will present their entry to the Judging Panel, other entrants and guests on the evening of the Hackathon in a presentation of no longer than five (5) minutes long followed by a Question and Answer Session no longer than two (2) minutes long.
  2. Selection of the winning entries for the Hackathon shall be carried out by the Judging Panel. Winners will be announced at the end of the event. The Judging Panel’s decision is final and no correspondence will be entered into. The organisers reserve the right to make any necessary changes or substitutions to the Judging Panel prior to the Hackathon.
  3. The winning entries shall be the entries which, in the Judging Panel’s sole judgement, best meets the following criteria:
    1. it is feasible;
    2. it has potential to solve a need or issue aligned with the hackathon themes in the current society and world;
    3. it exhibits creativity;
    4. it makes effective use of AR or VR Technology; and
    5. it is innovative.
  4. If, in the reasonable opinion of the Judging Panel, the entries are of insufficient number or quality, the organisers reserve the right not to make an award without liability to any entrant.
  5. Members of the winning teams agree to provide (or allow to be taken) a group photograph for marketing/promotional purposes of the organisers and to make themselves reasonably available for the purposes of promotion and publicity of the hackathon and AR/VR Africa for a period of twelve (12) months following the end of the Hackathon, in which the winning entry is entered and at no cost to Imisi3D other than any expenses genuinely and necessarily incurred in attending such promotion and publicity pre-agreed with Imisi3D.

Award of Prizes

  1. Prize money shall be distributed to each of the winning entrants by cheque or as the sponsor deems fit.
  2. Where requested by the organisers, each member of the winning teams undertakes to provide progress reports detailing all progress made with the winning entries. Such progress reports shall be completed detailing progress after 3 months, 6 months and 9 months of the last day of the Hackathon.

Personal Data

  1. By entering the Hackathon, entrants agree to the organisers processing their personal data provided when entrants register for their place on the Hackathon, for the purposes of running the Hackathon, advertising/marketing and/or advertising/marketing future Hackathon opportunities to you and in the event that they are members of the winning team, entrants agree to the organisers processing their personal information for the purposes of distributing prize money.

General Conditions

  1. The organisers reserves the right to cancel or temporarily suspend all or any of the Hackathons with no liability to any entrants or third parties.
  2. The organisers reserves the right to amend the terms and conditions of the Hackathon prior to the events happening and any new terms and conditions shall be effective once uploaded to this repository.
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