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Add resources for room bookings #1117

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johnmckerrell opened this issue Apr 25, 2019 · 4 comments

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@johnmckerrell
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commented Apr 25, 2019

it turns out GSuite can do resource calendars, so we can add Dinky and Events Room as resources which can then be invited to meetings like people can.

It seems like only people with an account in our domain are able to invite the room as a resource but external people can use the resource as a calendar, adding entries there.

I’ll do this sometime when I get chance.

@DoESsean

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commented Apr 25, 2019

@ajlennon

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commented Apr 27, 2019

I have been thinking about this myself.

We did talk about meeting room usage that was covered by taking a desk at DoES versus larger "event" format usage which would be paid.

Could we clarify this a bit. I am finding I have one or sometimes two people coming in for chats. I (perhaps wrongly!) understand this would be covered by the existing payment but I would like to book a room in advance to make sure I have somewhere to sit with them.

Can somebody advise? Thanks!

@DoESsean

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commented Apr 30, 2019

I think you're right @ajlennon

One or two people coming in for a bit is classed as a meeting and covered. I think there is something of a grey area as to the number of people which would no longer constitute a meeting, or the amount of time that the meeting would have to last before it became people working out of DoES for the day, but, as far as I'm aware and concerned, you wouldn't have started getting into those grey areas yet.

@ajlennon

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commented Apr 30, 2019

The Science Park have an online portal based room booking system where you can book in half hour segments. Can show that to you if you need any ideas

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