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Refresh the Organising Events at DoES procedure #579

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goatchurchprime opened this Issue Oct 10, 2017 · 2 comments

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goatchurchprime commented Oct 10, 2017

The page at https://github.com/DoESLiverpool/wiki/wiki/OrganisingEventsAtDoES is wholly out of date since I merely ported it over from the original wiki.

We've got two pages requesting a particular event, when in fact the procedure should be regularized:

One way is to experiment with the ticketing system and its task list technology:

  • make a github issue tagged "future events" and copy out the template
  • decide the title and type (speaker talk/workshop, evening/morning/afternoon)
  • pitch the idea at someone you don't know to see if there's interest
  • pick the day and time and book the room
  • make an eventbrite page and update details in github issue
  • get it into weeknotes etc (blow by blow on the channels here https://github.com/DoESLiverpool/wiki/wiki/Digital-infrastructure )
  • prepare the materials and practice it on someone
  • check the publicity has gone out on all the channels
  • run the event
  • close the ticket

There aren't any event/meetup organizing tickets like this in the record, so there's always a first time:
https://github.com/DoESLiverpool/somebody-should/issues?q=is%3Aissue+event+label%3A%22Meetups%3A+Events%22

@jackie1050 maybe open an issue for the running of the rocket workshop on Thursday with a shortened task-list, so as to help develop the template. This task list would just include the things you need to do in the next two days.

Maybe developing a comprehensive and easy-to-do https://en.wikipedia.org/wiki/Checklist could take away some of the fear and doubt concerning running an event, by reassuring you that you are doing fine when you are.

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amcewen Oct 10, 2017

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The main bit that I can see on the existing wiki page that's out of date is the bit about talking to Paul Freeman, but encouraging more events is a good idea.

I'm not sure what @jackie1050 can contribute about the rocket workshop, given that it's @ajlennon and @huffeec running it :-D

As an alternative/addition, would some sort of event-organiser-buddy system work? Although lots of it can be reduced to following a checklist (and running an event really isn't all that hard), I wonder if having someone more experienced to ask about things or point you in useful directions would also help?

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amcewen commented Oct 10, 2017

The main bit that I can see on the existing wiki page that's out of date is the bit about talking to Paul Freeman, but encouraging more events is a good idea.

I'm not sure what @jackie1050 can contribute about the rocket workshop, given that it's @ajlennon and @huffeec running it :-D

As an alternative/addition, would some sort of event-organiser-buddy system work? Although lots of it can be reduced to following a checklist (and running an event really isn't all that hard), I wonder if having someone more experienced to ask about things or point you in useful directions would also help?

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DoESsean Oct 10, 2017

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DoESsean commented Oct 10, 2017

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