diff --git a/src/content/pages/sponsorship/information.mdx b/src/content/pages/sponsorship/information.mdx new file mode 100644 index 000000000..b28f99652 --- /dev/null +++ b/src/content/pages/sponsorship/information.mdx @@ -0,0 +1,506 @@ +--- +title: Sponsor Information +subtitle: + Thank you for supporting EuroPython 2025! You can find the deadlines and specs + for all the deliverables related to sponsorships on this page. +--- + +# Sponsor Information + +This page will list all sponsor deliverables and deadlines to help you plan and make the most of your sponsorship. + +{/* +⚠️ Just a heads-up: All deadlines will be hard deadlines. Unfortunately, we won’t be able to accept late submissions or offer refunds if anything is missed. +*/} + +You’ll also find more details about each deliverable in the sections below. + +Thank you again for supporting EuroPython. We’re excited to have you with us! 🐍 + + + +## Due Dates of Deliverables +We’re still finalising most of the deadlines and submission details. +We’ll update this page regularly as more details are confirmed, so do check back anytime for the latest information. +{/* +
Shipping Deadlines
+- **[Parcel Delivery & Swag](#parcel-delivery--swag)**: all exhibitors who want to ship exhibit items + + +
TBD
+ +- **[Sponsored Talk Submission](#sponsored-content)**: Keystone, Diamond, Platinum +- **[Workshop/Tutorial Submission](#sponsored-content)**: Keystone +- **[Sponsor Logo Submission](#sponsor-logo)**: all sponsors + +*/} + +
Sunday, June 8
+ +- **[Booth & Counter Graphics Submission](#booth--counter-graphics)**: Keystone, Diamond, Platinum, Gold, Silver +- **[Booth Customisations](#booth-customisation-and-add-ons)**: Keystone, Diamond, Platinum, Gold, Silver + +{/* +
TBD
+ +- **[Tickets Registration & Assignment](#registration)**: all sponsors + +
TBD
+ +- **[Sponsor Highlight on Website Submission:](#sponsor-highlight-page-on-website)**: Keystone, Diamond, Platinum +- **[Sponsor Spotlight in Newsletters Submission:](#sponsor-spotlight-in-europython-newsletters)**: Keystone, Diamond, Platinum +- **[Technical Case Study Blog Post Submission:](#technical-study-blog-post)**: Keystone, Diamond +- **[Video Ads submission (with & without Audio):](#video-ads)**: Keystone, Diamond, Platinum, Gold, Silver +- **[Job Postings on Website Submission:](#job-postings-on-website)**: Keystone, Diamond, Platinum, Gold, Silver +- **[Job Posting on EuroPython Blog Submission:](#job-posting-on-europython-blog)**: Keystone, Diamond, Platinum, Gold, Silver +- **[Media Corner Interview Info Submission](#media-corner-access-at-the-conference)**: Keystone, Diamond, Platinum +- **[YouTube Short Submission](#custom-youtube-short)**: Keystone, Diamond, Platinum + +
TBD
+ +- **[Recruiting Session Presentation Slides:](#recruiting-session--talent-track)** Keystone, Diamond, Platinum, Gold + +
During the Conference
+ +- **[Recruiting - On-site Job Board Ad submission](#on-site-job-board)**: anytime + during the conference (we'll have a white board for this) +- **[One Email to All Attendees Submission](#one-email-to-attendees)**: anytime during the conference; + please give us enough lead time to schedule them +- **[Social Media Repost Submission](#sponsor-repost)**: anytime during the conference; + please give us enough lead time to schedule them +*/} + + +--- + +## Register and Assign Your Passes + + +- **Purchase all your complimentary or discounted passes in bulk** using the voucher links sent to your sponsor representative. +Please follow the instructions in that email carefully and complete the purchase for all the tickets included in your package. + +- **Assign the passes** to your team members who will attend the conference. + You can do this by updating your order details: + - Open the order confirmation email from [support@pretix.eu](mailto:support@pretix.eu) with the subject line **Your order: _XXXX_**. + - Click the order URL provided in the email. + - Amend the attendee information accordingly. + +**Deadline** to register and assign your passes: **TBD, 2025** + + +--- +## Exhibition + +We’ve compiled all exhibition-related information below. + +We provide a **lockable counter** to all exhibitors and strongly recommend storing any valuable items +inside overnight or whenever the booth is unattended, just for peace of mind. +Please note that EuroPython organisers are **not** responsible for any lost or stolen items. + +The EuroPython Society will have **public liability insurance** for the event. However, we are **not responsible for any damages** caused by sponsors in the exhibit area or for any goods ordered from the booth builder. +We encourage you to arrange **separate insurance** for your property and equipment when possible. + + +
Booth Builder Contact
+ +Our official booth builder is [Exposale](https://www.exposale.eu/). For any booth-related questions, you can contact: **_Linda Škarková – expo@exposale.cz_** + +### Exhibit Booths + +All **Silver sponsors and above** will be assigned a booth (unless agreed otherwise), with sizes ranging from 6 sqm to 56 sqm, depending on the sponsorship package. + +👉 Please refer to the **[EuroPython 2025 – Exhibit Booths](https://drive.google.com/file/d/1Ped_tB0FUK4y5Jjbcf4_yZBAJWizE42-/view) document for booth mockups and details** on what’s included as part of your package. + +##### Booth Customisation and Add-ons + +On top of what is already included in your booth as part of the package, you can order add-ons, such as TV sets and furniture for your booth. + +- **Deadline** for booth customisation order: **8 June 2025**. + **_A 25% surcharge applies for late orders._** + +- **How to order**: Complete the [EuroPython 2025 - Booth Order Form](https://drive.google.com/file/d/1T-EmeTtzjkJCbo0RP4iX-IGZPPhR5B6d/view) +and send it directly to **_Monika Páleníková at expo@exposale.cz_**. + + +### Exhibition Schedule + +**Exhibit Days:** During the three main conference days **Wednesday to Friday, 16–18 July 2025**. + +**Exhibit Hours:** +- **Wednesday & Thursday (16–17 July):** 09:00 – 17:00 +- **Friday (18 July):** 09:00 – 16:00 + +We ask that **all booths be staffed at least during the official breaks**. +However, we strongly recommend keeping booths staffed throughout the opening hours, especially for Keystone, Diamond, and Platinum sponsors. + + +
Booth Build – Tuesday, 15 July
+ +- Booth construction will be completed by **Tuesday, 15 July 17:00**. +- **Sponsor booth setup**: You are welcome to set up your booth between **17:00 and 18:00**. + - If you need additional time for setup, please let us know and we will try to accommodate your request. + - If you are unable to set up on Tuesday, you can access the venue on **Wednesday, 16 July from 08:00** to finish your setup. + +👉 Please note: During the live event, the schedule may change quickly. We will communicate any updates in the **sponsor-lounge** channel on our conference Discord community. + +
Booth Teardown – Friday, 18 July
+ +- Teardown starts at 16:00 sharp. +- For safety reasons, no access to the booths will be allowed after teardown begins. + + +### Booth & Counter Graphics + +
Booth Back Wall Graphic
+ +- **Gold, Platinum, Diamond, and Keystone sponsors** have a full back wall graphic included in their booth package. **We highly recommend submitting a custom company graphic**. The production cost is already covered by your sponsorship. + +- **Silver sponsors** do not have a back wall graphic included but are welcome to bring up to **two roll-up banners** to display at your booth. + +
Counter Graphic
+- Each booth includes one counter sized **1000mm (L) x 500mm (W) x 1000mm (H)**. **We highly recommend submitting a custom graphic for the counter.** + + +

Graphic Submission Guide

+ +Graphics should be submitted directly to Exposale as detailed below. + + +
Booth Graphic Sizes
+- **Silver Booth**: *No back wall graphic included. Space for 2 roll-up banners.* +- **Gold Booth**: 3000mm (W) x 2500mm (H) + 10mm bleed +- **Platinum Booth**: 4000mm (W) x 2500mm (H) + 10mm bleed +- **Diamond Booth**: 6000mm (W) x 2500mm (H) + 10mm bleed +- **Keystone Booth**: please contact Exposale for details + + +
Info Counter Graphic Size
+- **950mm (W) x 960mm (H) + 10mm bleed** + + +
Graphic Specifications
+- **Accepted File type**: Standard print PDF (vector files strongly preferred) +- **Size**: Ideally 1:1; keep the individual file size smaller than 100MB. +- **File name**: Use identifiable names for the files +- **Fonts**: Convert all fonts to curves +- **Resolution**: If using bitmap images (though vector files strongly preferred), 100-150 DPI at final size +- **Bleeds**: Always helpful to include, with crop marks if possible +- **Colour space**: CMYK only + + +
Graphics Submission
+- **Deadline**: **Sunday, 8 June 2025** +- **Submission**: Upload via [WeTransfer](https://wetransfer.com/) and send to **_Monika Páleníková_** at [expo@exposale.cz](mailto:expo@exposale.cz) + +--- +{/* +### Parcel Delivery & Swag + +As part of our commitment to reducing the carbon footprint of EuroPython, we’re making the distribution of physical gifts optional. Instead of placing your items in attendee bags, you’ll have the freedom to distribute gifts directly from your booth. + +We strongly encourage you to choose gifts made from environmentally friendly materials and focus on quality over quantity to reduce waste. + +#### Shipping & Logistics +Shipping to the venue is **exclusively handled by [DB Schenker](https://www.dbschenker.com/cz-en)**. Please contact their team directly to discuss costs and shipping arrangements. + +**📞 Your DB Schenker contacts:** +- **Robin Veselý** + - Tel: +420 733 144 905 + - Email: [robin.vesely@dbschenker.com](mailto:robin.vesely@dbschenker.com) +- **Martin ULIČNÝ** + - Tel: +420 242 405 160 + - Email: [martin.ulicny@dbschenker.com](mailto:martin.ulicny@dbschenker.com) + +**📝 Shipping Resources from DB Schenker:** +- [**Shipping Guidelines & Address (doc)**](https://docs.google.com/document/d/1vtydTQNkLDp2e4NrMg0VIhc2AYM8zMOK/view) for full delivery details and requirements + - [Sample Label](https://docs.google.com/document/d/1_O4FS2sYRg1kCY5WmA7RPvR2rJn7_vxS/view) + - [Sample PIPL (for non-EU goods)](https://docs.google.com/spreadsheets/d/1gMajRAPFcdZ2V0Nsw-KKUZuMqGOa9JIs/view) + - _Please contact DB Schenker if you need further guidance._ + +- [**Shipping Quotes (doc)**](https://docs.google.com/document/d/1YLOdAEh409HeGeOojxjaNDYX5vZPqZvh): _Please reach out to DB Schenker directly for pricing and conditions._ + + +**⏲️ Deadlines:** All shipments must arrive at DB Schenker by: **_TBD_** + +If you have any questions about shipping or customs, please contact DB Schenker directly. + + +### Leads Collection + +We do not provide a dedicated tool for lead collection, but you are welcome to +engage with attendees and request their information with their consent.You may +ask attendees for permission to scan the QR code on their badge. These QR codes +contain vCard 3.0 records with their name, affiliation and emailaddresses. While +QR code scanners are not provided, you are welcome to bring your own device or +use an app of your choice to capture these contact details. You can also +use the leads for prize draws, games, party invites or other attendee +interaction ideas. + +**Friendly reminder**: the data collection process is subject to +[GDPR](https://gdpr.eu/what-is-gdpr/). And our +[Code of Conduct](https://www.europython-society.org/coc/) should be adhered to +at all times. + +--- +*/} + +## Sponsored Content + +### Talks | Tutorials/Workshops | Posters + +As part of your sponsorship package, you may be entitled to a sponsored talk, tutorial/workshop, or poster. +Below are the details for each: + +- **Technical Talk**: A 30-minute talk slot within the official conference schedule during the Conference Days (16-18 July, 2025). +_Platinum, Diamond, and Keystone sponsors, or those who have purchased a sponsored talk will need to submit details to us for inclusion._ +- **Tutorial/Workshop**: A 180-minute tutorial slot within the official conference schedule during the Workshop/Tutorial Days (14-15 July, 2025). +_Keystone sponsors, or those who have purchased a sponsored tutorial will need to submit details to us for inclusion._ + +- **Poster**: Posters will be displayed during the Conference Days (16-18 July, 2025), available for attendees to read at any time. +During dedicated poster sessions, the authors will be available to discuss their work face-to-face. + +For inspiration, you can review previous years’ lineups: +- [2024 Programme](https://ep2024.europython.eu/schedule/) +- [2023 Programme](https://ep2023.europython.eu/schedule/2023-07-18/) + +**Deadline** for submitting presenter details, presentation title, and abstract: **TBD, 2025** + +**Submission Channel**: sponsoring@europython.eu + + +--- + +## Recruiting + +### Job Postings on Website + +**Sponsors at Silver level and above** can post recruitment ads on our Job Board (to be published later.) + +- **Silver sponsors** can post up to 2 jobs +- **Gold sponsors** can post up to 5 jobs +- **Platinum and above** can post unlimited jobs + +Please include a brief company introduction, job title, description, and contact address. +Check out the [2024 Job Board](https://ep2024.europython.eu/job-board) to get an idea. + +**Deadline** for submitting job postings for the website: **TBD, 2025** + +**Submission Channel**: TBD + +### Job Posting on EuroPython Blog + +**Sponsors at Silver level and above** can submit one recruitment ad for the EuroPython blog. +You may either use the same posting submitted for the job board on the website or provide a new one. + +**Deadline for submitting job postings for the EuroPython Blog**: **TBD, 2025** + +**Submission Channel**: TBD + +### On-site Job Board + +For your recruiting ad on the on-site job board at the venue, +you can bring a printed ad and pin it to the whiteboard yourself. + + +## Recruiting Session / Talent Track + +The dedicated recruiting session will take place on one of the main conference days between 16 and 18 July, +and will be part of the official conference schedule. The room and time will be announced closer to the conference date. + +This session is available to **Gold sponsors and above**, or any sponsor who has purchased the Talent Track add-on. +During the session, each sponsor will have the opportunity to give a 3-minute pitch, presenting your company and job offers. +Attendees can then visit your booth for direct follow-up chats. Please remember to specify the location of your booth so that +attendees can find you easily. + +To register your interest, send an email with the subject "**EuroPython 2025 Sponsor Recruiting Session**: **_your company name_**" +to sponsoring@europython.eu before the deadline, with the following information: + +- Name of your company +- Name and email of the person giving the pitch for your company +- Will you be using slides? +- If you are using slides, please send the file as a backup in the same email, within the same deadline. + +You can also check out the [2024 Recruiting Session](https://www.youtube.com/watch?v=HAxyE-UlIVQ) +for an idea of how the session looked like at our last conference. + +**Deadline** for submitting recruiting session presentation: **TBD, 2025**. + +**Submission Channel**: sponsoring@europython.eu + + +--- + + +## Brand Visibility & marketing + +### Sponsor Logo + +Your company logo will be featured in various promotional materials, both digital and print. +You should have already been asked to submit your logo in both PNG and vector formats (e.g. .SVG, .PDF, .AI) +when you signed up as a sponsor. + +If you have **not** submitted your logo at the time of signup or before the specified deadline, +please note that it may not be included in certain printed materials. + +**Deadline** for submitting sponsor logo: **TBD, 2025** + +**Submission Channel**: Either submit during your sponsor sign-up +or email us at sponsoring@europython.eu later. + + +### Video Ads + +There are two types of video ads you can submit: + +- **Video ads for digital signage (Silver and above)**: No audio, up to **30 seconds** each. +These will be compiled into a looped video played at various locations around the venue. + - ⚠️ *If your video includes people talking, please add hardcoded captions directly into the video, as the screens will be silent.* +- **Video ads for streaming channels (Gold and above)**: With audio, up to **30 seconds** each. +These will be shown during breaks for the remote audience. + +**File specifications**: MP4 format, 720p or 1080p resolution. + +**Copyright Note**: If you include music, please ensure you have the legal rights. We recommend using music under a +Creative Commons license to avoid copyright issues or strikes on our YouTube channel. + +You can submit different video files or reuse the same video in both. The number of video ads you submit is up to you. +We recommend **2 to 10** files. Higher sponsorship levels will receive more ad share. + +📥 **Important**: To avoid attachment size limits, please upload your videos to a file-sharing service +(e.g. Dropbox, Google Drive, WeTransfer, OneDrive) and send us the download link. + +**Deadline** for submitting video ad links: **TBD, 2025** + +**Submission Channel**: TBD + +### Technical Study Blog Post + +**Diamond and Keystone Level sponsors**, or those who have purchased this add-on, can have a blog post highlighting their company. The Communications team will assist in crafting a technical case study blog post, which will be published on EuroPython's [dev.to](https://dev.to/t/europython) and [EuroPython Blog](https://blog.europython.eu/), with promotion across our social media channels. You can also choose to cross-post the same blog on both platforms. + +For each blog post, we will need **at least 3 paragraphs** of text, along with an image (if you don't have one, we can use your logo). + +The text should focus on a technical case study related to Python, such as how you solved a problem or improved performance using Python. The content should appeal to a technically oriented audience. + +For inspiration, check out [Kraken's 2023 Sponsor post](https://blog.europython.eu/kraken-technologies-how-we-organize-our-very-large-pythonmonolith/). + +Some good technical case study examples include: + +- [A closer look at the research to help AI see more skin tones](https://blog.google/technology/research/ai-monk-scale-skin-tone-story/) +- [Bloomberg publishes Memray](https://www.bloomberg.com/company/stories/bloomberg-memray-open-source-profiler-python-code/) +- [Accelerated Inference with Optimum and Transformers Pipelines](https://huggingface.co/blog/optimum-inference) + +Feel free to mention any talks or special events you’re organising at the conference as well. After submitting the draft, we’ll forward it to our Communications Team for editing. + +**Deadline** for submitting blog post text and image: **TBD, 2025** + +**Submission Channel**: sponsoring@europython.eu + +--- +## Communications + +### Sponsor Highlight Page on Website + +Sponsors at the **Platinum level and above** are eligible for a dedicated sponsor highlight page on our website. +This is your opportunity to showcase your company to our attendees with a custom page tailored to your needs. + +You can submit text and any attachments, such as images or other content, that you'd like to feature. +If you have attachments, please also specify how you'd like the layout to look. +Alternatively, our Communications team is happy to assist. + +We’re here to help bring your ideas to life, so feel free to get creative with how you'd like to present your company! + +**Deadline** for submitting sponsor highlight page on the website: **TBD, 2025** + + +**Submission Channel**: sponsoring@europython.eu + + +### Sponsor Spotlight in EuroPython Newsletters + +Sponsors of **Platinum level and above** can be featured in six editions of the EuroPython newsletter, + which is sent out monthly. We’ll highlight your company with your logo and a short blurb of up to **100 characters**. The publication cycle starts before the conference and can continue after the event, giving your company ongoing visibility throughout the year. +**Deadline** for submitting sponsor spotlight content for the newsletters: **TBD, 2025**. + +**Submission Channel**: sponsoring@europython.eu + + +### One Email to Attendees + +Diamond and Keystone sponsors are eligible to draft **one email** of your choice, +which the organisers will send on your behalf to attendees to receive sponsor emails. + +You can use this opportunity to: + +- Tie in with your blog post or recruiting activities +- Introduce a special activity or highlight of your company +- Share something technical and geeky about your work + +The content and angle are entirely up to you, so feel free to get creative! + +**Deadline** for submitting your email draft: Any time before or during the conference days. + +**Submission Channel**: sponsoring@europython.eu + + +### Sponsor Repost + +All sponsors of **Gold and above** are eligible for **one repost** on any of our social media channels +(LinkedIn, X/Twitter, Bluesky, Mastodon). + +We usually do not repost or retweet company content, so this is a great opportunity to get featured. +Our combined social media reach is around 35K. + +**How to request your repost**: +- Email **sponsoring@europython.eu** with the subject: + **"EuroPython 2025 Repost: _your company name_"** +- Include the **URL of the post** you want us to share +- Optionally, include the post text you'd like us to use if needed +- We will schedule the repost accordingly + +**Deadline** for submitting the post URL and text: Any time **before or during the conference days**. + +**Submission Channel**: sponsoring@europython.eu + +--- +## Media Package + +EuroPython’s **YouTube channel** has **34K subscribers** and over **4 million views**, providing significant exposure for your content. +Both the full-length interview and custom YouTube short will be published on this channel, offering your company +the opportunity to be featured in front of our engaged audience. + +### Media Corner Access at the Conference + +Sponsors of **Platinum level and above** — or those who purchased this add-on — are invited to book a slot at our **Media Corner** +during the conference for a recorded interview. + +- The **full interview (up to 30 minutes)** will be published on the **EuroPython YouTube channel** after the conference. +- Use this opportunity to introduce your company, share technical insights, or talk about your involvement with EuroPython. +- **Keystone and Diamond sponsors** are entitled choose preferred time slots and formats. + +**What we need from you**: +- The **name of the interviewee** +- Your **preferred time slot** (subject to availability) + +**Deadline** for submitting Media Corner access information: **TBD, 2025**. + +**Submission Channel**: sponsoring@europython.eu + + +### Custom YouTube Short + +**Platinum and above sponsors** — or sponsors who purchased this as an add-on — can submit **one custom YouTube Short** (up to **3 minutes**) +to be published on the **EuroPython YouTube channel before the conference**. + +This is your opportunity to: +- Highlight your company and team, and share your support for EuroPython +- Promote any talks, workshops, or special events you’re running at the conference +- Invite attendees to visit your booth or join your activities at the conference + +We encourage you to create a short video that connects to your EuroPython sponsorship or participation. +Content purely focused on general product promotion may not be suitable for our channel. + +**File specifications**: MP4 format, 1080p preferred + +**Deadline** for submitting the YouTube short video: **TBD, 2025** + +**Submission Channel**: TBD diff --git a/src/data/links.json b/src/data/links.json index c36c80374..d6d2b20d5 100644 --- a/src/data/links.json +++ b/src/data/links.json @@ -52,6 +52,10 @@ { "name": "Sponsor Packages", "path": "/sponsorship/sponsor" + }, + { + "name": "Sponsor Information", + "path": "/sponsorship/information" } ] },