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Planning a one-day conference to teach and promote FOSS in Fall 2019 #84

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jwflory opened this issue Apr 3, 2019 · 8 comments

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@jwflory
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commented Apr 3, 2019

Summary

Evaluate running a one-day conference to introduce FOSS, host a panel with alums, and run small breakout sessions to teach and promote FOSS

Background

@itprofjacobs suggested a panel with alums from the FOSS program to talk about their experiences with open source and how it impacted their career. It expanded to an idea of running a mini day-conference to introduce FOSS at RIT and include the panel.

Timeline

  • End of September (before Career Fair; Saturday, Oct. 26)
  • 1/2 or full-day on Saturday

Details

To consider this, we need to answer these questions:

  1. What themes / topics do we want to focus on?
  2. What is the goal / scope of the conference?
  3. Who can we try to partner with to make this a success?

The most important thing to drill down is scope for what we will do and not do. Since this is a new idea, it is better to err on the side of under-promising and over-delivering.

We also want to solicit interest from the RIT FOSS community if this is something they would be interested in!

Outcome

  • Better introduction to FOSS@MAGIC, our program, and ways to get involved, especially for new students
  • Connecting past alums with today's students to see all the cool stuff our awesome alums are doing
  • Building intersectional relationships with other communities at RIT
  • (Hopefully) a great opportunity to announce a new FOSS immersion!

@jwflory jwflory added this to Current sprint in FOSS@MAGIC operations via automation Apr 3, 2019

@nic-hartley

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commented Apr 3, 2019

I'm all for this idea! I'm curious about future plans -- if all goes well with this one, is making it a recurring conference on the table? Or will it be a one-time event?

@jwflory

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commented Apr 4, 2019

@nic-hartley The idea is we would try it out for the first time and see how it goes. If it's successful, we might make this an annual, recurring event.

@itprofjacobs

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commented Apr 5, 2019

@jwflory

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commented Apr 10, 2019

Discussed in 2019-04-10 weekly FOSS@MAGIC meeting.


  • Date: October 12 2019

Next steps to pull this event off:

  • Determine tracks for what kind of content we want to encourage / focus on
  • Create a Call for Proposals (CfP) for students, faculty, and alums to submit ideas or content
    • Should open mid-May and close mid-June (i.e. not until graduation passes)
  • Marketing / call-to-action:
    • FOSS@MAGIC blog post
    • Mailing lists / shoulder taps
@WillNilges

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commented Apr 12, 2019

Hi, I'm Will from CSH! I'm super interested in making this happen. Recently, I've begun planning a Linux install-a-thon with RITLUG, and I think it'd be cool to host an instance of it at this conference, if you want to have some interactive activities with this. What are you guys thinking for break-out sessions?

@jwflory jwflory moved this from Current sprint to Next sprint in FOSS@MAGIC operations May 13, 2019

@jwflory

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commented May 13, 2019

@WillNilges Thanks for your interest and patience. I think an install-a-thon activity would be a good break-out session for this event. Our rough plan for now is to open a Call For Proposals in June. We would begin to fill out a schedule based on who applies. We'll keep you updated with more info as planning progresses.

@jwflory jwflory added the needs info label May 14, 2019

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commented May 16, 2019

2019-05-16 minutes

Attendees

Notes

  • Conference title: The Future is Open (pending approval)
  • Save-the-date / CFP by end of day announced on Tuesday, 21 May
    • @whenbellstoll to have CFP Google Form ready for review by end of Friday, 17 May
  • Suggested tracks:
    • Open source research (faculty): Faculty presenting open source research they are working on (e.g. NTID building open source for deafworldaroundyou.org
    • Panels (beginning/end)
    • Student / club projects
    • Everything else: We could break this down into smaller categories depending on what submissions we get
  • CFP close date: Friday, Aug. 2
  • CFP notification date: Friday, Aug. 30

Example CFP from Linux Foundation

RIT academic calendar

@jwflory jwflory moved this from Next sprint to In progress in FOSS@MAGIC operations May 16, 2019

@whenbellstoll

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commented May 16, 2019

CPF Form Progress

I've been working on the CFP form this afternoon, here is that link:
CFP Form
Of course it still has some work to be done, but it's a start. We can go over it in the meeting tomorrow.

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