diff --git a/src/handbook/operations/commission-payment.md b/src/handbook/operations/commission-payment.md new file mode 100644 index 0000000000..7d1233b31c --- /dev/null +++ b/src/handbook/operations/commission-payment.md @@ -0,0 +1,72 @@ +--- +navTitle: Commission Payment +--- + +# {{ navTitle }} + +FlowFuse has some employees that are compensated through a bonus or commission +structure. This structure reduces their base compensation, and rewards them when +goals are met and for taking a risk with their base compensation. + +## Processesing Sales Commission + +The company processes the commission payment for sales reps on a monthly basis +to create a short feedback loop between closing and the reward. Currently that's +a very manual process, some day to be moved to a Node-RED workflow. Follow the +next steps to process the commission calculations and setup for payment. + +Note: all sales commissions are advances under the assumption customers pay the +invoice. FlowFuse might withhold commission payments or claw back payments if +payments aren't made within 60 days after the [deal was closed](https://flowfuse.com/handbook/customer/sales/engagements/#closing-a-deal). + +### Calculating Team Commissions + +In the first week after the month has passed, commission payments are calculated. Only closed won deals that have gone through the full process of closing a deal are considered. + +Download all the deals from hubspot by going to the deal board and filter 2 +ways: + +1. Closed "Last Month" +1. Deal stage is "All Closed Won" + +When the deal board is updated with on the won deals of last month, click +"Export View" and export as CSV. Download this file to your machine. + +Make a copy of [this Google Sheet template](https://docs.google.com/spreadsheets/d/1fBq4g4W26M3k-uUOg5p4D2mYUyBPP8EbdtPLwuQ5RPI/) and import the CSV just +downloaded from Hubspot into the "All Deals" sheet. "File" -> "Import" -> +"Upload" -> "Replace Current Sheet". + +Now "All Deals" have been listed, that adds all the deal closers to the "Team" +tab. Fill out all the cells for team members with their OTE, accellerators, etc, +etc. + +Lastly go to the "Commissions" tab and select the employee to calculate the +payment for. + +Copy the relevant details for the employee into an email and tell them what +their performance was like and what commission they'll receive. It's important +to get a written agreement to the commission number. + +Here is an email template that can be used: + +Dear {{first_name}}, + +This email is to confirm your estimated commissions for {{Month and Year}}. +Your target amount for this quarter is {{amount}}. The end of {{Month and Year}} puts us +{{X}} weeks into the quarter. + +In {{Month and Year}}, you closed: +* {{Y}} number of deals +* {{ARR}} new Contracted ARR + +Please remember: FlowFuse might withhold commission payments, or +claw back payments if payments aren't made within 60 days after the quote is signed. + +Please confirm the numbers in this email for quota to be issued. + +Best, +{{Manager sending email}} + +### Wiring the money + +If the employee agrees with the commission, process the payment in Deel. diff --git a/src/handbook/operations/index.md b/src/handbook/operations/index.md index fda1dc9332..f4b14a068d 100644 --- a/src/handbook/operations/index.md +++ b/src/handbook/operations/index.md @@ -2,6 +2,7 @@ navTitle: Operations navGroup: Company --- + # Operations This covers how we run our business and deliver service to our customers.