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MUG Organizer Toolkit

Thank you for your interest in becoming a MongoDB User Group Organizer. MongoDB MUG Organizers are instrumental in helping MongoDB users connect and network around the globe.

Get Set Up As A MUG organizer

Connect with the community team at MongoDB: MongoDB User Group organizers connect with their local institutions and communities to promote regular, in-person meetings that foster participation and community growth. One of the best ways to do this is by connecting with MongoDB’s community team, who have many contacts in your local communities.

  • For MUGs in the United States, Asia and Latin America, please contact Amy at amy.berman at MongoDB dot com
  • For MUGs in Europe, the Middle East and North Africa, please contact Laura at laura.czajkowski at MongoDB dot com

Get your Web Presence Set up

One of the first steps in creating a new group is creating a web site or web presence for your group. The following options have been useful for many MongoDB User Groups:

Meetup.com

All MongoDB MUG organizers have the option to create a Meetup group on MongoDB’s platform. Meetup has a lot of great tools for event organizers, and make it easy for users to discover new groups related to their interests.

Google Groups

Google Groups is a great platform to keep in touch. The one drawback is that Google Groups doesn't have the same type of discovery as Meetup.com, but is a good option for keeping in touch with your co-organizers.

Find a Co-Organizer, Or Two!

Starting a new community is a challenge, take it on with a friend or colleague. Most successful user groups have two or more organizers willing to take on planning events, finding speakers and encouraging participation within the local community.

Personalize Your User Group

Now that you have the foundation set up, it’s time to make the group your own. Make sure your web presence explains why you and your organizers would like to be leaders of a growing developer community and gives future members a good idea of what you hope to accomplish in your group.

An example “About Us” statement for a user group

This group is a place for developers to learn more about the open source, JSON-based document database, MongoDB. MongoDB is the leading NoSQL database and many of the key committers are based right here in New York City. So if you want to explore a more flexible, scalable alternative, please join us at one of our monthly sessions. We typically meet on the third Tuesday of the month, have some pizza and network, and enjoy a presentation on MongoDB.

As you grow, you’ll be able to add photos, create your own logos and build a more solid web presence to help distinguish your group from the rest. But before that, you’ll have to plan your first meeting.

Plan Your First Meeting

Your first MUG Meeting is a great opportunity to meet enthusiastic members of the MongoDB community and get a better idea of what they want out of the group. You can typically find a coworking space or company happy to host a meetup. If a company is hosting, it's best to clarify that they should not be actively recruiting at your event (but can mention they are hiring). An introductory presentation on MongoDB is usually a great fit for members new to MongoDB.

After the presentation, set aside some time to have an open discussion with the attendees to find out the following:

  • How many people are new to MongoDB?
  • What would they like to get out of the group? Networking, professional development, etc.
  • What are some presentations they would like to see?

Remember to take photos!

At the end of the event, remember to close the meeting by saying goodbye to attendees, announcing the date for the next meeting, and asking anyone if they would like to present in the future. Be sure to ask all speakers for their slides after the event so you can share with the group.

Follow Up After Your First Meeting

Congratulations! Your first meeting was a success. It’s important to keep in touch with your group after your first meeting to keep up the enthusiasm. Some suggestions:

  • Send out the slides: You can upload the slides to a website like Speakerdeck or Slideshare and send it out via email to the group. This is great way to share information about the meeting with members who were unable to attend.
  • Write a Blog Post: Summarize the details of your meeting and post it to your blog. Remember: blog posts don’t need to be long to be valuable. Just taking a photo and outlining the talks from your event is a great start.
  • Schedule your next meeting: If you haven’t done so before the meeting, email your co-organizers to schedule the following meeting right away. This will keep up the enthusiasm and the growth of the group.

What if you’re disappointed?

Sometimes, your meetings will not meet your expectations. If you don’t have a large attendance during your first meeting, or if your first presentation wasn’t as exciting as you thought it would be, don’t be discouraged. Your group is young, and it still has potential to grow.

Some suggestions on how to improve for your next meeting:

Improve Membership and Attendance

Network (in person): Go to a popular tech meetup in your area and invite some attendees to your next meeting. Create a small flier to give out with information on your next meeting and a link to your group. You might even meet a future speaker for your next group!

Network (online): Get the word out to your colleagues. Share it with your LinkedIn connections, on Facebook and twitter. Email your co-workers and invite them to attend.

Consistency: Consistent meeting times and venues can help attendees keep track of when and where the next meetup is on. For example, you could decide the group will have a monthly meetup on "last Tuesday of every month" so members can add a recurring calendar reminder. Where possible, try to confirm your proposed meeting date and venue availability well in advance to avoid scheduling conflicts.

Improve Content

Finding speakers is often difficult, but it’s never impossible. If you’re having a hard time finding good speakers, reach out to your contact at MongoDB. They might be able to support you there. Some speakers have a lot of potential, but need support. Offer your help and expertise to less-experienced presenters to ensure they can offer their best performance at your MUG. You can look over their slides before an event, or meet them beforehand to do a dry-run of the presentation.

It's also important to try to ensure the content matches the general experience level of your attendees. For example, if the majority of the group is new to MongoDB you may need to start with more basic talks or encourage questions so the group is able to follow more technical talks. A mix of talks (basic and advanced) can also help grow the audience.

Vary the meeting format

Sometimes presentations are not ideal for your group and people prefer more hands-on content. That’s ok. Just like with software development, iteration is important. Try some other formats for your user group and see what works best. Some alternatives to slide-based presentations include hack nights, code walkthroughs, quiz nights, lightning talks, and reading groups.

Other concerns?

Always get in touch with your contact at MongoDB. Our community team is happy to help you with anything you need to get your User Group off the ground. We’re in the business of making people successful and are looking forward to helping you build a vibrant MongoDB community.

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