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A tool for tagging files and archiving tasks.

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PDF Archiver

Archive all incoming documents digitally to access and search them in an easier way. Transfer the sorted documents to your smartphone or make a backup within seconds.

  • Scan all incoming bills, letters etc. and save them on your computer/iCloud in an untagged folder.
  • Put the original paper documents in a folder, sorted by year. Don't care about bills/insurance papers etc.. Just leave all of them in one box for the each year.
  • Open the PDF Archiver and start tagging. Your documents will be moved from the untagged to your Archive folder.

πŸš€ Usage

  1. Scan your documents with PDF Archiver for iOS
  2. Start tagging your files on macOS or iOS
  3. There is not step 3 πŸ€·πŸ»β€β™‚οΈ

πŸ“œ Convention

  • Date: yyyy-mm-dd Date of the document content.
  • Description: --ikea-tradfri-gateway Meaningful description of the document.
  • Tags: __bill_ikea_iot Tags which will help you to find the document in your archive. Capital letters, spaces and language specific characters (such as Γ€, ΓΆ, ΓΌ, ß) will be removed to maximize the filesystem compatibility.

Your archive will look like this:

.
└── Archive
    β”œβ”€β”€ 2017
    β”‚Β Β  β”œβ”€β”€ 2017-05-12--apple-macbook__apple_bill.pdf
    β”‚Β Β  └── 2017-01-02--this-is-a-document__bill_vacation.pdf
    └── 2018
     Β Β  β”œβ”€β”€ 2018-04-30--this-might-be-important__work_travel.pdf
     Β Β  β”œβ”€β”€ 2018-05-26--parov-stelar__concert_ticket.pdf
     Β Β  └── 2018-12-01--master-thesis__finally_longterm_university.pdf

This structure is independent from your OS and filesystem and makes it very easy to search files ...

  • ... by tag via a searchterm like: _tagname, starting with _
  • ... by description via a searchterm like: -descriptionword, starting with -
  • ... by tag or description via a searchterm like: searchword, starting with the term
  • ... and even the file content: have a look at the Pro Tips!

πŸ’Ύ Installation

Download it from the App Stores iOS and macOS!

Or clone the repository and build it:

  • Downloaded and install Xcode.app
  • Get the project: git clone --recurse-submodules https://github.com/PDF-Archiver/PDF-Archiver.git
  • Build and run PDF Archiver

πŸŽ“ Pro Tips

PDF Archiver for iOS

  • Scan your documents with the iOS App
  • Use the text recognition from PDF Archiver and use the tag/date suggestions
  • Validate the suggestions and save the document in your archive with the iOS App or macOS App

PDF Archiver

  • Use the β†Ή key for fast field switching
  • You can use keyboard shortcuts from the FAQs

⁉️ Help

  • Take a look at the FAQs.
  • Get in contact with us at Discord.

:octocat: How to contribute

Rate the App in the Mac App Store.

All contributions are welcome! Feel free to contribute to this project. Submit pull requests or contribute tutorials - whatever you have to offer, it would be appreciated!

πŸ—žοΈ Featured on

  • Macobserver - How to Archive PDFs with PDF Archiver
  • iFun - Kostenloser iOS-Kompagnon ergΓ€nzt die Mac-App
  • Netzwelt - PDF-Dokumente einfach verwalten
  • Sir Apfelot - PDFs verschlagworten, ordnen und archivieren
  • appgefahren.de - Mac-App hilft beim langfristigen Verwalten von Dokumenten

πŸ“– Thanks and Donations