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CodeCampX

Steve K edited this page Aug 5, 2022 · 87 revisions
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Code Camp X Planning

When

The Tenth SasView Code Camp, will be held here in the Jizera Mountains of Southwestern Poland from October 25th through October 31st 2022. To assist with in-country transportation, see below, attendees are encouraged to arrive October 24th and depart on November 1st.

Where

Accommodation

Code Camp X will take place at the 'Hotel Jakuszyce*** Sport & Spa', near the small town of Szklarska Poręba in Jelenia Góra County in south-western Poland. The hotel offers comfortable accommodations in a calm and picturesque setting. Wojtek has first-hand experience of the hotel if you want to know more!

NB: The hotel is 8 km outside of the town.

Transportation

The hotel is around 2-2.5 hours by road from the nearest international airports: Wroclaw, Poland (IATA Code: WRO, 140 km); Prague, Czech Republic (IATA Code: PRG, 150 km) and Dresden, Germany (IATA Code: DRS, 190 km). It is possible to get to Szklarska Poręba by train from Wroclaw and Dresden but due to the number of connections and the nature of the terrain the journey times are 3-4 times longer than by road!

We are therefore looking in to the possibility of arranging a one-time shuttle transfer from/to Wroclaw Airport, but this will necessarily require some coordination of arrival times. UPDATE: It is possible to rent a van for 8 people with the driver for ~270 EUR.

Vehicle rental is possible. But if planning to arrive at Prague or Dresden, check beforehand with the rental company that vehicles may be taken across an international frontier! Similarly, if driving your own vehicle, check the geographical limitations of your insurance cover. Prices for car rental at the Wroclaw Airport varies considerably starting from ~170EUR/8days with full insurance.

Food & Drink

The hotel has a restaurant and the room rate includes breakfast and a buffet evening dinner. But lunches will be extra and at an individuals discretion. Click here for an example restaurant menu.

There are a couple of other hotels with restaurants within a short walk.

Facilities

The hotel is equipped with wifi and is offering us the day use of the games room for the Code Camp! Wojtek has seen this in use for a small conference and believes it will be more than adequate for our needs.

There is a fitness room & spa on-site, and bicycle rental is available nearby. Plus you can always go for a walk in the woods!

Cost

NB: The Polish currency is the Zloty, the international prefix for which is PLN. Poland is not part of the Eurozone.

The hotel room rate is PLN 270 per person (at the time of writing about EUR 57 / GBP 49 / USD 58). But to this we need to add PLN 35 per person (about EUR 7 / GBP 6 / USD 8) for morning and afternoon refreshments.

Thus the individual day rate, excluding lunch, for the Code Camp is PLN 305 per person (about EUR 64 / GBP 55 / USD 66).

The hotel requires a per person 30% deposit to secure a room. The deposit is returnable up to 1 month before arrival.

UPDATE: To pay the deposit with credit card the hotel will generate individual email links to a payment gateway. But to get a link you will need to give Wojciech a firm idea of your itinerary!

Bank transfer: To pay the deposit with bank transfer please use following details:
SWIFT/BIK: WBKPPLPP
IBAN: PL19 1090 2633 0000 0001 3094 7959
Reference: Full name and arrival and departure dates

Visas

Poland is part of the Schengen Area. See here for information on Schengen visa requirements. But also check with your own passport issuing authorities for any other restrictions that may apply to you.

Scope of the Code Camp

Given the hiatus since the last in-person Code Camp it is not planned that this one will offer contributor 'training' as such. Instead the emphasis will be on progressing key developments and strategizing mid-/long-term development goals.

Contact Information

Until more details are finalized, please contact Wojciech Potrzebowski (wojciech.potrzebowski@esss.se).

Agenda

tbc

Participants (current list)

NB: Please add dates/times here, but not you actual flight details!

Participant Affiliation Arrival Departure Notes
Wojtek Potrzebowski ESS Oct 24/25 Nov 1/2 dates are expected/nominal (hoping to come on Oct 24th but may need to come early on Oct 25th)
Paul Butler NIST Oct 24 Nov 2 dates are expected/nominal - no travel arrangements made yet
Steve King ISIS Oct 24 Nov 1/2 Travel approved - dates are expected/nominal - no travel arrangements made yet
Dirk Honecker ISIS
Caitlyn Wolf NIST
Miguel Gonzales ILL Not 100% sure he can come
Tim Snow Diamond
Peter Beaucage NIST
Piotr Rozyczko ESS Oct 24 Nov 1 preliminary estimate
Lucas Wilkins ISIS Oct 24 Nov 1 preliminary estimate