Database and Source Sheet Tutorials

rachelbuckman edited this page Mar 27, 2018 · 50 revisions

Database

Overview of the database
Creating a free Sefaria account
Searching for a text
Understanding the search bar
Filtering search results
Finding connections
Using the dictionary
Table of Contents
Using various versions
Finding information about the translation
Adding notes
Adding translations
Comparing texts
Adding connections
Library calendar
Viewing options
Downloading text

Creating and building a source sheet

Overview of a source sheet
Starting a new source sheet
Saving a source sheet
Adding a description, sharing and tagging source sheets
Adding a source from the database
Adding a source from within a source sheet
Adding an image, youtube video or MP3
Adding a connection from within a source sheet
Adding an outside text
Reordering sources
Removing sources
Deleting a source sheet

Privacy settings on a source sheet

Definition of privacy settings
Changing privacy settings

Formatting a source sheet

Setting the language for the source sheet
Changing the language of an individual source
How to box and/or number your sources
Adding a source heading
Setting how the Divine Name appears on your source sheet
Adding בס״ד to the top of your source sheet
Removing source nikkudot
Auto-segmenting source text
Resetting source text
Moving into “visualize” mode

Printing a source sheet

Exporting to Google Drive
Printing directly from the site

Editing sources

What are my editing options?
Editing a source

Using the Assignment Feature on a Source Sheet

Assigning a source sheet
Receiving completed assignments from students
Commenting on student work
Stopping the collection of assignments

Using the Highlighter Feature on a Source Sheet

Entering Highlighting Mode
Creating Tags and Highlighting Text
Segmenting the Text
Filtering the Text

Public Source Sheets

Overview of public source sheets
Searching public source sheets by topic
Searching public source sheets by author
Following a source sheet creator
Copying a public source sheet
Tagging a source sheet
Making your source sheet public
“Liking” a source sheet

Groups

Creating a group
Saving a source sheet to a group
Viewing sheets saved to a group

Overview of the database

Sefaria's database provides the user with a wide range of digitized Jewish texts. In fact, our library is continually growing! Digitized texts allow for learning opportunities that have never been possible before.

Watch the video for a quick overview of the Sefaria database.
For an introduction to navigating the database, watch the video.


Creating a free Sefaria account

It is very quick and easy to sign up for a free Sefaria account.

  1. Click "Sign Up" on the homepage.

  2. Enter an e-mail address and create a password. Check or uncheck the boxes to receive announcements or to receive the educator newsletter.

Welcome to Sefaria!


Searching for a text

There are two ways to search for a text on the database.

  1. Type the name of the text in any search bar on the site.

  2. Click on the three lines to arrive at the library, choose the category, find your book and click on it.


Understanding the search bar

  1. The search bar is bilingual. Begin typing in Hebrew or English and a drop-down menu of suggestions will appear. Or, skip the drop-down menu entirely and click “enter” after typing the word. Clicking on the א opens the Hebrew keyboard.

  2. Sefaria’s drop-down search menu recognizes variant spellings. Search can handle misspellings and various approaches to transliteration. Begin typing and look for your text in the drop-down menu.

  3. Search for authors of texts. Enter a name to see an author's page with a biography and linked list of their works in Sefaria's library.

  4. Search for source sheet authors. Enter a name in the search bar and click on “sheets”. The search will result in a linked list of the author’s public source sheets.

  5. Search by words or concepts. Enter a word or concept that you are looking for in a text or source sheet. Toggle between “Texts” and “Sheets” to see the results.


Filtering search results

  1. After a search term has been entered, the results will be divided by “Texts” and “Sheets”. (See above) Click on a text from the list to open the text in the database.

  2. Searches can be filtered. Click on “Filter” and check the boxes that you’re interested in. Only the selected texts will be listed in the search.

  3. Exact search and broad search - Clicking on “Exact search” changes your search from a broad search to an exact search. In both English and Hebrew searches, exact search searches for words in the same order in which you typed them. Broad search will find the words in any order (even not next to each other). In Hebrew searches, broad search will search for word variants (מלא/חסר, with/without prefixes, shorashim) while exact searches find exact matches with whatever words you entered.

  4. Searches can be sorted. There are two sorting options, relevance and chronological. Relevance ranks the results by the number of times that the text is mentioned in other texts. Highly mentioned texts, such as Tanakh sources, will be listed higher when you sort by relevance than texts that aren’t quoted often, such as Tanakh commentaries. A chronological sort returns results in an order based on when the book was published.

  5. Click “Sheets” to view all of the public source sheets that match your search.


Finding connections

To find connections on the Sefaria database, you simply click and read. With each click, a side panel will open with a list of resources from within the database.

  1. Click on the text and the resource panel will open.

  2. Click on the category that you are interested in, then click on the connection that you would like to open. You may continue clicking on texts which will open new resource panels with a lists of connections.


Using the dictionary

The database contains a dictionary for Tanakh. To use the dictionary, double click on a word and the dictionary entry will appear at the top of the resources panel.


Table of Contents

The Table of Contents (TOC) contains a wealth of information.

To open the TOC for any text, click on the name of the text.

Navigation of the text is easy from the TOC. Simply click on the chapter number.


Using various versions

For many texts, Sefaria hosts various versions. Information about the versions is located in the resource panel and on the Table of Contents (TOC). Users may select their desired version from either location.

To select from the resource panel:

  1. Click a verse in the text to open the resource panel.

  2. Select “Versions”.

  3. Choose the Hebrew and English version that you would like to use.

To select from the TOC:

  1. Click on "versions" from the TOC and a list of all of the versions will appear.
  2. Click on the version that you would like to use.
  3. Clicking on "version history" will provide you with additional information about the text.


Finding information about the translation

The Table of Contents (TOC) contains information about the translation. Click on the TOC.


Adding notes

Users can add private notes to the database. Notes can include links and text. Notes may be added to a source sheet.

To add notes:

  1. Click on the verse or text to open the resources panel.

  2. Click on "Notes".

  3. Write your note. When adding a URL, use http or https.

  4. Click "Add Note".

  5. The note now appears in the resource panel.

To edit/delete a note:

  1. Click on “Notes” in the “Resource” panel.

  2. Hover over the note to reveal the pencil. Click on the pencil.

  3. Edit the note and click “Save”. Click “Delete Note” if you wish to delete the note.

There are two ways to read your notes:

  1. Click on the verse. The “Resources” panel will open and “Notes” will indicate that you have a note.

  2. Click "My Notes" from "Resources". "My Notes" lists all of the notes that you have written, with the newest note on the top. The "My Notes" page helps users find their notes if they don’t remember which verse they attached the note to.

Adding notes to a source sheet:

  1. In the resource panel, click on “Notes” and then click on “Go to My Notes”.

  2. Hover over the note that you would like to add to a sheet.

  3. Click on “Add to Sheet”.

  4. Select the sheet that you would like to add the note to or create a new sheet.

  5. Click “Add to Sheet”.


Adding translations

The Sefaria Community translation is a crowd-source version that is contributed to and edited by the community. Any registered sefaria user can modify this version via Sefaria's desktop mode.

To add a translation:

  1. Click on the text you would like to translate.

  2. Click on "Tools" in the “Resources” panel.

  3. Click on "Add Translation".

  4. Type your translation and click "Save".


Comparing texts

The "Other Text" feature allows the user to place 2 or more texts side-by-side. Each text can scroll up and down independently from the other texts.

To compare texts:

  1. Click on your first text to open the "Resources" panel.

  2. Click on "Other Text".

  3. A complete Table of Contents page will open next to your original text. Choose the text that you would like to place next to your text.

  4. The two texts will now be displayed side-by-side.

  5. Another text can be added by following the same steps with the second selected text.


Adding connections

You can may manually add connections that don't already exist in the database.

To add a connection follow these steps:

  1. Select the text, click on it to open the "Resources" panel.

  2. Click “Tools” and then “Add Connection”.

  3. A Table of Contents page will open up. Select the text you would like to connect to the first text. Your two texts are now side-by-side.

  4. Click on the second text. A third panel will open. Click “Tools”

  5. Click “Add Connection”. You will now see that your two texts will be connected.

  6. Select your type of connection and “Add Connection”.


Library calendar

For easy access to daily and weekly texts, the library posts the weekly Torah portion, Haftara and daily Daf Yomi. Simply click on the appropriate link.


Viewing options

There are many options for viewing the texts in the database. To make the changes, click on Aא.
Select the language, layout, font size, aliyot and vocalization.


Downloading text

  1. Open the book that you would like to download.

  2. Open the Table of Contents (TOC) by clicking on the name of the book at the top of the page.

  3. Scroll down to the "Download Text" section. Make your selections and download.


Overview of a source sheet

Making source sheets on Sefaria is easy and allows creators to draw together a wide variety of sources, across media, and create a shareable digital product.

Watch the video for a quick introduction to source sheets.

Getting started:
Once you have created a free account on Sefaria, you are ready to make your first source sheet.

Use the tutorials to help you as you discover the Sefaria database and utilize the Source Sheet Builder.


Starting a new source sheet

To start a new source sheet:

  1. From the home page, click on “Start a Sheet”.
  2. You may now begin creating your new source sheet.

Saving a source sheet

Once you have created a source sheet, click the "save" button to save it.

After the initial save, the source sheet will save automatically.


Adding a description, sharing and tagging source sheets

Source sheet descriptions, tags and sharing options are all entered on one form. The information can be added and edited at any time.

When creating a new source sheet:

  1. Create a new source sheet and save it.
  2. Click “more info”.


3. Click “edit”.


4. Complete the form and click “save”.

To add or edit information on an existing source sheet, begin with #2 above.


Adding a source from the database

  1. From the database, select the text that you would like to add.

  2. Click "Sheets" on the “Resources” panel.

  3. At the top of the panel is the area for adding the text to one of your existing source sheets or to a new sheet that you create. Select the sheet and click “Add to Sheet”.

  4. The bottom of the panel lists all of the public source sheets that use the selected text. Your source sheets, whether public or private, are listed on the top followed by all of the public source sheets listed in descending order by the number of views. The lock icon indicates that your source sheet is private. The eye icon indicates a public source sheet. The number listed is the number of views.


Adding a source from within a source sheet

Watch a video explaining how to add sources to a source sheet.

Step-by-step instructions:

  1. Select "Source".
  2. Type your source (1) or browse sources (2).
  3. Select the source and it will appear in your source sheet.
  4. Click on any “+” to add a new source.
  5. You can also add a source by clicking on “Insert”.

Adding an image, youtube video or MP3

To add an image, media or MP3 to a source sheet:

  1. Click on the media button.
  2. To add a video, copy the URL from youtube into the box and press “add to sheet”.
  3. To add an image, enter the URL of the image in the box or click “upload an image” to add an image from your computer.
  4. You can also add an MP3 file to your source sheet by entering the URL into the box.

Adding a connection from within a source sheet

  1. Click on the source and the connection option will appear.
  2. Click on “connection” and all of the connections will appear.
  3. Select the connections that you want and click “Add to Sheet”. Multiple connections can be added at one time.

Adding an outside text

Click on the video to learn how to add an outside text.

  1. Click on the “Text” button.
  2. Choose Hebrew, English or bilingual and type or copy and paste a text.
  3. Click “Add to Sheet”.

Reordering sources

There are 2 ways to rearrange the order of texts on a source sheet.

  1. Hover over the left side of the source. You will find a set of options. Click on the triangle pointing up, and your source will move up one spot. Click on the triangle pointing down and your source will move down one.
  2. The second way to move a source is to simply click and drag on the source, moving it up and down as you wish.

Removing sources

Hover over the left side of the source. You will find a set of options. Click on the second icon, the circle with a line in it. This will remove the source from your source sheet.


Deleting a source sheet

To delete a source sheet, click on "File" and select "Delete Sheet".


Definition of privacy settings

Explanation of privacy settings:
Private - The source sheet is private to you. You may share the URL with anyone but the sheet will not be searchable.
Listed for Sefaria Users - The source sheet is publicly available to Sefaria users. Users can search by topic, read and copy the source sheet. They can not edit or add to the source sheet.
Anyone can Add - The source sheet is publicly available to Sefaria users and they can add to the sheet. The name of the person who added to the source sheet will be written along with the addition.
Any can Add - Unlisted - The source sheet is not publicly available to Sefaria uses but the URL can be shared as the author wishes. Those with access to the source sheet can add to it.
Anyone can Edit - The source sheet is publicly available to Sefaria users and they can edit the sheet. Edits are not attributed to the person who made the edit.
Anyone can Edit - Unlisted - The source sheet is not publicly available to Sefaria users but the URL can be shared as the author wishes. Those with access to the source sheet can edit it.


Changing privacy settings

After you have saved your source sheet once,

you can set the privacy settings by clicking “share” (1), choosing the setting, and clicking “save” (2).


Setting the language for the source sheet

To set the language for the source sheet:

  1. Click on "Format" and choose English, Hebrew or Bilingual.
  2. If you chose bilingual, you can now choose to have the two languages stacked or side-by-side by clicking on "Sheet Layout" under "Format".

Changing the language of an individual source

  1. Select the source on which you would like to change the language, by clicking on it. Notice the blue bar on the left side indicating that it has been selected.
  2. From the "Format" menu, select "Source Language" and choose English, Hebrew or Bilingual. If you choose bilingual, you will also have the option to select the source layout - stacked or side-by-side.

How to box and number your sources

From the "Format" menu, you can select "number sources" and/or "box sources".

Once selected, your source sheet will look like this:


Adding a source heading

  1. Select a source. Notice the blue line on the left side when a source is selected.
  2. Click on "Add Source Title" from the Format menu. Type your title in the text box that has been created above the source.

Setting how the Divine Name appears on your source sheet

From the "Format" menu, click on "Divine Names" and choose your preference.


Adding בסד to the top of your source sheet

From the "Format" menu, click on "בס״ד" and it will appear on the source sheet.


Removing source nikkudot

Nikkudot can be removed from any source.

  1. Select the source that you would like to remove the nikkudot from.
  2. Click on "Remove Source Nikkudot" from the "Format" menu.
  3. The nikkudot will be removed only from the source that you selected.

Auto segmenting source text

When a text is added to a source sheet, it loses its segmentation. Once the source is on your sheet, you can choose to add the segmentation.

  1. Select the source that you would like to auto-segment.
  2. Click "Auto-Segment Source Text" from the "Format" menu.
  3. The source that you selected will now be segmented.

Resetting source text

There are many ways to edit texts, including removing the nikkudot, adding segmentation and editing words. If, after editing, you decide that you would like to return to the original text, you can reset the source text.

  1. Select the source that you would like to reset.
  2. Click "Reset Source Text" from the "Format" menu.
  3. Click on the option that suits your needs.

Moving into “visualize” mode

Once a source sheet has been created, you can select "Visualize" from the "File" menu.

A new page is created with its own URL. On the visualized page the sources are turned into post-it notes which you can re-size, change the color and move around the page.


Exporting to Google Drive

Export to Google Drive by selecting "Export to Google Drive" in the "File" menu. Once your source sheet is exported, it becomes a Google Doc and can be formatted and printed as any other Google Doc.


Printing directly from the site

  1. Select "Print" from the "File" menu.
  2. Choose your print options.

What are my editing options?

The source sheet builder provides users with many editing options. Note the tool bar below to see the editing options, including bold, italics, right/left/center justifying, text color, background color, numbering and font size.


Editing a source

To edit any source on a source sheet, click on the source itself. You will se a light blue rectangle around the source and you will notice the editing tool bar on the top. You are now ready to edit. When you are done, click out of the box and your work will be saved. You may edit both the Hebrew and English texts.


Assigning a source sheet

Any source sheet can be assigned to a class. Assigning a source sheet creates a template for the teacher and a copy for each student. A new link is created for the assigned source sheet which the teacher shares with the class. The student opens the link, receives an individual copy of the sheet, completes the sheet which then gets shared back to the teacher.
To assign a source sheet, follow the steps below:

  1. Click on "Assignments" in the "File" menu.
  2. Click "Assign this Sheet"
  3. Send the newly created URL to your students.

Receiving completed assignments from students

Once a student completes the assigned sheet and saves it, the teacher receives notification.


Commenting on student work

Teachers may comment on a student's work.

  1. Open the student's source sheet from the list of saved assignments.
  2. Add a comment to the student's sheet.
  3. The comment will appear on the student's sheet with the teacher's name.

Stopping the collection of assignments

A teacher stops the collection of assignments by clicking on the "Stop Collecting Assignments" button in the assignment box.

A teacher may begin assigning a source sheet again at any time.


Entering highlighting mode

After you have added your texts to the source sheet and saved the sheet for the first time, select "Toggle Highlight Mode" from the "File" menu. Notice that it will say "Highlight Mode is On" in the top right-hand corner of your screen.

To leave Highlight Mode, click "Toggle Highlight Mode" again from the "File menu.


Creating tags and highlighting text

  1. Select the text that you would like to highlight.
  2. Name the tag in the dialogue box and click save.
  3. Continue naming tags according to your needs.
  4. Each time text is selected, the drop down menu of tags will open. Select the tag and click "Save".

Note: Make sure to select only the text and not the blank space after the text.

The highlighting will appear whenever you are in Highlight Mode. If you toggle out of Highlight mode (from the "File" menu), you will see the text without the highlights.


Segmenting the text

Select "Continuous" from the "Highlight Tools" menu and the text will be segmented according to the highlights.

To return to the un-segmented text, select "Segmented" from the "Highlights Tools" menu.


Filtering the text

Select "Filter" from the "Highlights Tools" menu. You will be given the option to filter the text according to highlights. Unselect the tags that you want to filter out.

The text will now appear with only the selected passages.

The segment and filter features can be used together.


Overview of public source sheets

Click on the video to get an overview of public source sheets.


Searching public source sheets by topic

  1. Click on "Explore Sheets" from the home page.
  2. Type your search topic into the search bar or look for your topic in a tag. You can search tags by most used, alphabetical or trending.

Searching public source sheets by author

To search public source sheets by the name of an author, type the name into any search bar. A list of all of the public source sheets created by the author will appear.


Following a source sheet creator

  1. Click on the name of a source sheet author.
  2. Click "Follow".
  3. You will be notified whenever the people you are following publish a new, public source sheet.

Copying a public source sheet

  1. In the "File" menu, click "Copy Sheet".
  2. Once the sheet is copied, it says that it is created by, you based on a sheet by the original author. The sheet is now yours and you can edit it to fit your needs.

Tagging a source sheet

Add tags to a source sheet by clicking on "Tags" in the "File" menu and completing the form.


Making your source sheet public

To make your source sheet public, click on "Share" in the top right corner and select "List on Sefaria" and click "Save".


Liking a source sheet

"Like" a source sheet by clicking "Like" on any source sheet.


Creating a group

  1. Select “Groups” from the account page.

  1. Click “Create a Group”.

  1. Fill out the form.

  1. Invite people to the group. Click on "Members" and send invitations by entering email addresses. Use the email address connected to the Sefaria account.


Saving a source sheet to a group

  1. Click the “Share” button on the top right corner of the source sheet.

  2. Select the group that you would like to share the sheet with.

  1. You may also set additional privacy choices (view, add, edit) by using the "anyone with access can" drop-down menu.

Viewing sheets saved to a group

  1. Select “Groups” from the account page.
  2. Click on the name of the group that you would like to view.
  3. Source sheets saved to that group will be listed.
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