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AGP Title Author Status Track Created
87
AraCon 2020
Stefano Bernardi (@stefanobernardi)
Rejected
Finance
2019-10-01

AGP-87: AraCon 2020

Address of the transfer recipient

  • An ad-hoc AraCon DAO, or the Events DAO. The Aragon Association will provide an address.

Amount of the transfer

  • Up to €295,000 equivalent of DAI

Number and frequency of transfers if recurring

  • One-time transfer Unused funds will be returned to the Aragon Association's multisig (0xcafe1a77e84698c83ca8931f54a755176ef75f2c)
  • Fiat expenses would be incurred by the Aragon Association and reimbursed by the newly created AraCon DAO to the currently used AA DAO (https://mainnet.aragon.org/#/association)

Purpose of the transfer

  • To fund the execution of AraCon 2020

Recipient information

  • An internal DAO managed by the Aragon Association

AraCon 2020

Dates

We are aiming for the month of June 2020

Location

While Berlin is a great spot in terms of community, availability of venues, connections and prices, Aragon is a completely distributed organization and community, so we think it's only fitting that we organize the conference in a different place each year.

We have asked feedback to the community, and it doesn't seem that we would be able to attract a lot of people to places like South or Central America. With the current situation in the USA, and our limited reach in Asia at this point, Europe seems like the best place for it.

At this time, the #1 choice would be Lisbon, while keeping the "easier" option of replicating Berlin in case we are not able to find something that could have the level of execution we had this year.

Lisbon is interesting because of its ease of access and logistics, its growing scene, the availability of venues, and still reasonable prices. Conflicting conferences are also a major factor, and we are in touch with the organizers of EthLisbon and the Lisbon Blockchain Week, which would happen at around the same time. It seems like a good idea to combine the efforts.

This is still not set in stone, and we could reconsider to somewhere else if there was some particularly good reason to.

Agenda

We are planning on switching a bit the format. 2019 was a 2 day event, and while it was awesome, it is a big commitment from people that are not 100% focused on Aragon. Therefore, the plan would be to switch to a 1+1 event agenda. One main day of conference, and a smaller second day event to be filled with community meetings, workshops, demos, and similar content. This should help reduce the costs associated with the venue and the food.

Organizers

We have been lucky to be able to re-confirm the 2019 organizer, Lucija Matic, who would be ready to take care of the full organization of the conference, with help from other community members.

Budget

We have also budgeted what it would cost, based on the costs we had this year and the proposed changes in the Agenda.

Topic Notes
Please note that costs estimates are conservative, as well as the revenues from the ticket sales
Venue €40,000.00 This is a complete estimate, as we have yet to define where
AV €70,000.00 This is on the high side, but we have been very happy with the service, and doubt we could get anything similar for much lower a price
Food €90,000.00 People eat a lot, but we might be able to get lower than this
Furniture rental €10,000.00
Entertainment €3,000.00
Event Documentation €20,000.00
Marketing €5,000.00
Decoration €5,000.00
Guest services €10,000.00
Organizers €50,000.00 Estimate, the AA can subsidize some part of this from its budget.
Buffer €40,000.00
Total €343,000.00
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Ticket sales €50,000.00
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Total €293,000.00 (USD 325k)
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