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credits, spelling and rewording
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barbie committed Aug 21, 2011
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7 changes: 7 additions & 0 deletions CHANGES
@@ -1,6 +1,13 @@
Revision history for the book Perl Jam.
---------------------------------------

0.04 21/08/2011
- link fix in Ch9.
- grammar fix in Ch4.
- decode entities for TOC in ePub script.
- included patches from Maro� Koll�r (maros).
- spelling fixes and rewording.

0.03 11/03/2011
- 3rd draft - 1st public draft

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1 change: 1 addition & 0 deletions CREDITS
Expand Up @@ -15,3 +15,4 @@ E: nobull@cpan.org
N: Colin Newell
E: <private>

N: Maro� Koll�r
2 changes: 1 addition & 1 deletion Makefile.PL
@@ -1,7 +1,7 @@
use ExtUtils::MakeMaker;
WriteMakefile(
'NAME' => 'perl-jam',
'VERSION' => '0.03',
'VERSION' => '0.04',
'PREREQ_PM' => {},
'dist'=> {COMPRESS=>'gzip -f9', SUFFIX=>'gz'},
);
8 changes: 4 additions & 4 deletions sections/acknowledgements.pod
@@ -1,10 +1,10 @@
=head1 Acknowledgments

Z<acknowledgements> This book would not have been possible in its current form without questions,
comments, suggestions, advice, wisdom, and encouragement from many, many
people. In particular, the author would like to thank:
Z<acknowledgements> This book would not have been possible in its current form
without questions, comments, suggestions, advice, wisdom, and encouragement from
many, many people. In particular, the author would like to thank:

Jon 'JJ' Allen, David Golden, Brian McCauley, Colin Newell, ....
Jon 'JJ' Allen, David Golden, Brian McCauley, Colin Newell, Maro� Koll�r, ....

My thanks to the organisers, speakers and attendees from numerous conferences,
workshops and Perl Monger user groups, who have shared their experiences, either
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29 changes: 21 additions & 8 deletions sections/call_for_registration.pod
@@ -1,6 +1,7 @@
=head1 CALL FOR REGISTRATION

Z<call_for_registration> Many attendees will attend the conference regardless of who will be speaking.
Z<call_for_registration> Many attendees will attend the conference regardless of
who will be speaking.
Many speakers and attendees will simply be attending to meet with collaborators
on various projects. Others may need convincing.

Expand Down Expand Up @@ -31,8 +32,8 @@ may be others you want to include:
=item * Corporate Rate

Often a cheap way to sponsor the event, offering attendance to the conference,
at least one one paid class and possibly other opportunities. Attendees paying
the corporate rate might require a printed and signed invoice. You might also
at least one paid class and possibly other opportunities. Attendees paying the
corporate rate might require a printed and signed invoice. You might also
consider giving these attendees extra goodies like an extra sponsorship
t-shirt or print the company names in the proceedings and the name badges.

Expand All @@ -49,21 +50,33 @@ discount.
=item * Student Rate

There are a small number of attendees currently studying for degrees, who are on
a limited budget. These are our potential stars of the future, so if you can
a limited budget. These are our potential stars of the future, so if you can
offer a reduced price, you may encourage them to attend. A reduced rate may also
apply to local attendees if the average income in the host country is well
below regional average.

=item * Early Bird Rate

You might also consider to introduce a discounted rate for early registrations.
Early registrations are good way of generating early income and hence helping you
to initially finance the conference and to get an estimate on the excpectet
Early registrations are good way of generating early income and hence helping
you to initially finance the conference and to get an estimate on the expected
attendance numbers.

=item * Friend Of Perl Rate

This is where the ticket price covers that of the attendee and another that
might not otherwise be able to attend without finacial help. Typically this is
to enable students and our rising stars to attend the conference.

As an alternative you may wish to promote a 'Send A Newbie' programme, which
accepts donations to cover flights and accommodations for those who would not be
able to attend without fincial help. The European 'Send A Newbie' programme was
specifically setup to provide financial assistance to those who have never
attended a YAPC before.

=back

In many cases the conference ticket price is the cheapest item in attendance
expenses. Travel and accommodation will be considerably higher, so offer cheaper
rates, does not always make a big difference for many of your attendees.
expenses. Travel and accommodation will be considerably higher, so offering
cheaper rates does not always make a big difference for many of your attendees.

25 changes: 14 additions & 11 deletions sections/conference_events.pod
@@ -1,6 +1,7 @@
=head1 CONFERENCE EVENTS

Z<conference_events> The following are all activities that can take place during the conference. Some
Z<conference_events> The following are all activities that can take place during
the conference. Some
are nice to have, so don't feel pressured to provide all of them.

=head2 Day Trips & Partner Programmes
Expand Down Expand Up @@ -91,8 +92,10 @@ conference, which was a much better time to host it, as many attendees were
already making their way home by then, and of those attendees staying they had
made new friends and knew the area well enough to not feel ignored.

If time and the dinner venue permits an entertainment program, as the Geek-Quiz
at YAPC::EU 2009 in Lisbon is certainly a great idea.
If time and the dinner venue permits, an entertainment program, such as the
Geek-Quiz held at YAPC::EU 2009 in Lisbon, can be a great idea to encourage
attendees to get to know each other, as well as providing more of an incentive
for people to remain at the venue socialising.

=head2 Other Evenings

Expand All @@ -109,9 +112,9 @@ will not know anyone else. Be inclusive wherever possible.

The auction is now a tradition with YAPCs. However, they vary in style from
region to region. YAPC::NA holds their auction during the conference dinner,
while YAPC::Europe holds theirs as the end of a conference day (Usually last
day but first day has also worked great, since many attendees leave early on
the last day).
while YAPC::Europe typically holds theirs at the end of a conference day
(Usually last day, but first day has also worked great, since many attendees
leave early on the last day).

Not everyone will understand what the auction is about, especially some of the
bizarre items in the European auction, so take the time to explain it. In recent
Expand All @@ -128,11 +131,11 @@ items, so that attendees can view them at their leisure. Make it easy for people
to bid on the silent auction items, so they can bid early, often and keep the
prices rising :)

The regular auction should feature some of the more rare or unusual items, which
is what makes the auction fun and exciting and hopefully something to remember.
Signed copies of books, special t-shirts, humiliations of the next YAPC
organisers :) and dedications in code have all been good money spinners in the
past.
The regular auction should only feature some of the more rare or unusual items,
which is what makes the auction fun and exciting and hopefully something to
remember. Signed copies of books, special t-shirts, abstract items for the next
YAPC (hair colour, logo designs) and dedications in code have all been good
money spinners in the past.

Do you know a good auctioneer? The established YAPCs have several people who
have now taken on the role of auctioneer, so you may well have several people
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38 changes: 22 additions & 16 deletions sections/conference_organisation.pod
Expand Up @@ -2,7 +2,8 @@

=head2 Pre-Registration & Registration

Z<conference_organisation> It is always worthwhile opening up pre-registration the evening before the
Z<conference_organisation> It is always worthwhile opening up pre-registration
the evening before the
conference. Many people will arrive early, and the more conference material you
can distribute before the day, the less time you'll be tied up registering
people on the first morning. Your time will be precious on the first morning, so
Expand Down Expand Up @@ -52,16 +53,20 @@ with the numbers 10, 5, 1 and END printed on them to indicate minutes remaining.
Remember to synchronise the timekeepers watches. A speaker should be aiming to
wrap up shortly at the 5 minutes marker and be pretty much done at the 1 minute
marker. After the allotted time, timekeepers need to cut off speakers from any
further speaking. Usually timekeeping can be handled by volunteering atendees.
further speaking. Usually timekeeping can be handled by volunteering attendees.

Wherever possible, employ partners and friends that are not interested in the
conference to sit on the registration desk. While you may be there too, your
attention may be otherwise engaged. Plus, having someone who isn't interested in
the conference watching the desk means you can see some of the talks (although
you shouldn't really expect to be so lucky). If your venue is accessible to the
public you also might consider having one helper in each auditorium to attend
the microphones, data projectors, cameras and eventually to handle the
timekeeping and various issues that might arrise.
you shouldn't really expect to be so lucky).

If your venue is accessible to the public you might also consider having a
helper in each auditorium to attend to the microphones, data projectors, cameras
and to handle the timekeeping and various issues that might arise. If the venue
is open to the public, it may well be worth having a member of staff in the room
at all times, particularly if you have your own electrical equipment, such as
video cameras or projectors, on show.

You should reward the support staff for helping out. Whether this is a separate
meal or beer one evening after the conference or a small gift, make such you
Expand All @@ -71,8 +76,9 @@ thank them during your closing address.

All your catering should be in hand, however, there are always questions and
requests. Most attendees will ask the catering staff directly, but occassionally
you will get asked. Try and direct to support staff wheverever possible, but act
as gobetween if needed with the catering staff. Clearly labeling the food options
you will get asked. Try and direct them to support staff wheverever possible,
but act as a gobetween if needed with the catering staff. Clearly labeling the
food options
(see also dietary requirements) significantly reduces the need to ask many
catering-related questions.

Expand All @@ -81,12 +87,12 @@ to the catering staff.

=head2 Emergency Plan

As everywhere things might go wrong during the conference: Data projectors,
laptops, microphones and other gadgets might break, power might fail, ect.
You cannot prevent these thins from happening, but you can be prepared. Know
who at the venue can perform repairs or whom to call. Eventually have some
common spare parts ready.
Be prepared. Things can, and often do, go wrong during the conference: Data
projectors, laptops, microphones and other gadgets might break, power might
fail, etc. You cannot prevent these things from happening, but you can have a
plan of action to follow in the event of such problems. Know who at the venue
can perform repairs or whom to call quickly. If appropriate and possible, have
some common spare parts ready.

Since degratation of the wireless internet conection is often an issue having
a seperate fallback internet connection (eg. via 3/4G) for the organisers is
also a good idea.
Degratation of the wireless internet conection can be an issue, and having
a seperate fallback internet connection (e.g. via 3/4G) may be an option.
28 changes: 18 additions & 10 deletions sections/conference_pack.pod
@@ -1,6 +1,7 @@
=head1 THE CONFERENCE PACK

Z<conference_pack> A conference pack for attendees at a large conference typically consists of the
Z<conference_pack> A conference pack for attendees at a large conference
typically consists of the
proceedings, a writing implement, a writing pad, t-shirt, badge and bag. A
smaller conference may have far less. All these and more are up for sponsorship.
Many sponsors are more than happy to provide pens, pads and other goodies to put
Expand Down Expand Up @@ -57,15 +58,22 @@ them to see if they can supply you with a few hundred.

=head2 Schedule

A printed copy of the time schedule should be included in the conference pack or
even better available at the registration desk. Since the schedule may change you
might only include the schedule for the first day. Schedules for the following
days can be put up forgrab athe conference reception desk.
Include a printed copy of the event schedule in the conference pack or have
copies available at the registration desk. Since the schedule may change you
may wish to only include the schedule for the first day, with the schedules for
subsequent days made available at the conference reception desk, at the
beginning of each morning.

=head2 Badges

Conference badges with the attendees name and nick are a great way of bringing
people together. Furthermore the badge could include the attendees country,
email adress, company (eg. only for sponsors and people paying business tarif)
a QR-code with a link to the attendees profile ect.

Conference badges with the attendees name and/or nick are a great way of
bringing people together. The badge could optionally include the attendees
country, Perl Monger group affiliation and company (particularly useful for
sponsors and anyone paying business tarif). Be wary of providing too much
personal information, including email addresses, as some attendees may not wish
to have their personal details so publicly visible.

Instead of providing personal details on the badge, it may be more appropriate
to print a QR-code image, which provides a link to the attendees online profile.
For example you could link to the attendee's ACT profile, which the attendee
themselves can control what they wish to make public.
27 changes: 19 additions & 8 deletions sections/venue_research.pod
@@ -1,6 +1,7 @@
=head1 RESEARCH YOUR VENUE

Z<venue_research> Before you think about anything to do with the organizing of an open source
Z<venue_research> Before you think about anything to do with the organizing of
an open source
conference, there is one important thing you need to remember throughout. The
conference is a means to bring together like minded souls, from all walks of
life, to meet and learn. "All walks of life" is what you need to remember. We
Expand Down Expand Up @@ -126,12 +127,22 @@ accommodation in the morning, and many may well have large suitcases with them.
If you can use a secure storage room to store suitcases and bags, you will earn
lots of brownie points from attendees :)

=head2 Hackathon and/or Speakers preparation room
=head2 Hackathon and/or BOF Rooms

If possible you can also provide a separate room where speakers can prepare
their talks undisturbed or where hackathons or BOF meetings can take place.
Ensure that there room is comparatively quiet and that there are a few
accessible power outlets in this room.
If you are planning to have hackthons and Birds of a Feather events during the
the regualr conference day, it will be worth investigating whether there are
some smaller rooms available. These need not necessarily require projectors or
screens, but should have access to internet connectivity.

=head2 Speakers Preparation Room

If possible try and provide a separate room where speakers can prepare their
talks undisturbed. Ensure that the room is comparatively quiet and that there
are a few accessible power outlets in this room.

If you have a spare projector available this would be good to have setup to
allow speakers to test their laptops with the projector, without disturbing
on-going talks.

=head2 Accessibility

Expand Down Expand Up @@ -282,8 +293,8 @@ reasonably do to accommodate them. Some will come prepared, while others may
expect you to at least direct them to suitable alternative eating
establishments.

If the meals are being served as buffet make sure that the food options are
clearly labeled since it might not be visible at first glimpse if a meal meets
If the meals are being served as a buffet make sure that the food options are
clearly labeled, since it might not be visible at first glimpse if a meal meets
certain dietary requirements or tastes.

=head3 Morning & Afternoon Breaks
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