Karin Nadrowski edited this page Sep 4, 2013 · 26 revisions
  • Background worker: Re-assembling the BEFdata workbook for download from the database is a huge task. For performance reasons, BEFdata implements a Background worker that prepares all datasets for download in the background. As soon as changes in data or metadata have occured, including changes to Categories linked to a dataset, the dataset is put on a priority list for regeneration.

  • BEFdata workbook: The BEFdata workbook allows to upload data and metadata at once. It additionally allows to specify naming conventions for the primary data. The workbook is currently given in an Excel 2003 (TM) format, in five sheets. The easiest way to get a valid workbook is to download an existing workbook from a dataset that is somewhat similar to your dataset. Every BEFdata instance also includes a data set called "How to fill a BEFdata Workbook".

  • Cart: The cart collects the datasets requested while browsing around the portal and hitting the shopping cart icon.

  • Categories are names from the naming conventions managed through Datagroups. They link to the Sheetcells of the primary data of datasets.

  • Datacolumns store primary data values of a particular measurement or fact on different study objects.

  • Datagroups group methodological information on data columns and manage a set of unique names (Categories). Data groups thus enable to adhere to naming conventions, which eases dataset merging.

  • Data requests are issued by Paper proposals for all Datasets in a paper proposal, unless these data sets are already open access. Paper proposals grant access to datasets for two years.

  • Datasets combine one tabular data table consisting of several Datacolumns with metadata that can be exported in EML format and additional files for the dataset. They can be used in Paper proposals, which ensures that data ownership is propagated and transparent in the process of analysing and publishing data.

  • Data type. Data types are numbers, text, date, or category. Their validation rules differ.

  • E-mails of project members, dataset owners, and paper proposal authors are assembled as lists on the respective pages: Project page, Datasets, Paper proposals. For paper proposals, there are separate lists for those proposing the paper and those involved in the paper through providing data.

  • E-mail Notifications can be used do send Notifications via e-mail.

  • Keywords help to group and find Datasets and Datacolumns.

  • Notifications are used for internal communication about datasets and paper proposals. If datasets are changed or datasets are requested for paper proposals, notifications are send out to members who own data or helped gathering data, members who downloaded data or members who requested data. Members can choose to get notifications via e-mail: E-mail Notifications

  • Paper proposals specify a research idea and document the use of data while planning fieldwork for the study and/or doing the analysis. Paper proposals are the tool that grant download access to data. Download access is then given for two years, unless data are open access.

  • rbefdata R package. Use this package to access data from and upload or update data to BEFdata instances.

  • Roles are used to give different access and management rights for users.

  • Sheetcells are containers of primary data values and may link to Categories

  • User profile. Users are those of you, who can log in to a BEFdata instance. As soon as you have login access, you have a name, an e-mail, and other information stored. You can upload data in Datasets and you can request data (Data requests) through Paper proposals. It is always a good idea to upload a picture of yourself (User profile picture upload), since often you are collaborating with distant working groups who might not exactly remember, how you looked like.

  • User roles see Roles

  • Workbook: see BEFdata workbook

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