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How to search

Authors: Cornelia Fürstenau, Franziska Zander

Contact BExIS Team:

Contact BExIS Data Curator:

Table of content

1 Search and filter options

2 My data (only for BE-members)

1 Search and filter options

The search is based on the information provided in the metadata of datasets and publications. The content of the primary data is not yet searchable. The following tools support the search (Figure 1):

  1. Free-text search

  2. Categories

  3. Filters and sorting

Figure 1: Search and filter options.

1.1 Free text search

Search for keywords or phrases with the search field on the top (Figure 2). The first box with a dropdown list can restrict the search to a chosen topic (e.g., author). Enter in the second box the search term. An autocomplete function suggests words and phrases after entering at least three characters. Autocomplete suggestions are based on exising metadata.

Figure 2: Free text search.

1.2 Search categories

The search categories on the left side are based on metadata details such as taxonomic terms or projects (Figure 3).


  • Search categories marked with a * are only applied for datasets

  • Categories can contain more than five terms; click more to see the complete list

  • The number behind a term indicates the number of datasets containing this term

  • The listed categories and terms change according to your selections

Figure 3: Search Categories.

The selected terms of the free text search and the categories are displayed under the free text search field. If you picked more than three terms of the same category, you only see the chosen category but not the terms. Click on the displayed number of terms of the category and a window will open showing your selection for this category. Filters can be deselected just by clicking on them.

Figure 4: View of your search.

1.3 Filter and sorting options in the dataset table

The table in the center of the page lists all searchable datasets and publications based on the account settings (e.g., guest or member). The table shows by default the ID, type, title, project as well as start and end date of the datasets. With a right-click on the header, the selection of the columns is changeable. Additionally the contact person and the abstract can be shown.

If you are using the search options (1) free text search or (2) categories, the table displays the result of this search.

The following sorting or filtering functions are available:

  • To sort single columns click on the column header

  • To filter the content of a column click on the filter-symbol; then enter a search term and choose an appropriate option (e.g., is equal to, contain, is greater/less than)

2 My data (only for BE-members)

The my data menu is only for BE-members. Here you find a summary of (Figure 5):

  • Datasets - your datasets and datasets to which you have full access (metadata and primary data) - my datasets

  • My requests - your requested dataset

  • Decisions - requests of other BE-members for your datasets

  • Publications - all publications deposited in BEXIS2

All four subcategories have a search field and the listed datasets can be sorted.

2.1 Datasets

This page lists all datasets to which you have full access which means you can see and download metadata as well as primary data (and all other dataset components). For a better overview, the datasets are classified in the following subcategories based on the rights (Figure 5):

  • PI/Contact: all datasets for which you have the right to grant access to other BE-members; usually the PI and the contact person

  • Own/Edit: all datasets which you can edit; the metadata creator, data creator, and project leader have edit rights

  • Download: all datasets to which you have full access; this includes your data, central data, public data, and all datasets to which you have got access by the owner

Additional information about the completeness of the metadata and the primary data type (tabular data or not) are provided. To view a dataset click on the view-button (eye).

Figure 5: My data.

2.2 Requests

Here you find a list of all your requested datasets with some general information (Id, title, and abstract) and the request date and status.

2.3 Decisions

The page lists open requests for your datasets. You can accept or decline the request by clicking the buttons on the right.