Skip to content
New issue

Have a question about this project? Sign up for a free GitHub account to open an issue and contact its maintainers and the community.

By clicking “Sign up for GitHub”, you agree to our terms of service and privacy statement. We’ll occasionally send you account related emails.

Already on GitHub? Sign in to your account

Import Training Event Registration and Attendance #1614

Open
maneesha opened this issue Jan 28, 2020 · 6 comments
Open

Import Training Event Registration and Attendance #1614

maneesha opened this issue Jan 28, 2020 · 6 comments

Comments

@maneesha
Copy link
Contributor

@maneesha maneesha commented Jan 28, 2020

Right now we are manually assigning people to Instructor Training events and checking off their training as complete. Because we are using Eventbrite to register most trainees in our online events, we'd like to be able to export registration data from Eventbrite and import into AMY.

@pbanaszkiewicz If we had a csv with the following fields, would it be possible to set up a function to import into AMY? If not, what else might we need?

  1. Person identifier (personal name, family name, email address)
  2. Member affiliation (i.e. "Starfleet Academy <starfleet.edu> (March 1, 2019 - March 1, 2020) OR numeric ID for membership in database)
  3. Event slug (i.e. 2020-01-31-ttt-gmt)
  4. Registered (True/False)
  5. Completed Training (True/False)
@pbanaszkiewicz
Copy link
Contributor

@pbanaszkiewicz pbanaszkiewicz commented Feb 1, 2020

Hello @maneesha.

  1. The person identifier should be 3 separate columns
  2. Not sure whether we store person <-> member site affiliation. How would that be useful?
  3. Event slug is mandatory.
  4. What would registered=False mean?
  5. Completed training (True/False) is definitely useful.

@maneesha, how do you check off a persons training as complete? Is this a training progress (type=Training) or something else?

The data provided seems to be everything we need to implement such a function, however I'd like you to confirm my question above.

@maneesha
Copy link
Contributor Author

@maneesha maneesha commented Feb 3, 2020

About point 2 -- The person does not have a member site affiliation but the training seat does.
About point 4 -- You're right, there wouldn't be a situation where registered==False.

To check off training as complete, yes, we record that training progress.

@maneesha
Copy link
Contributor Author

@maneesha maneesha commented Feb 28, 2020

@pbanaszkiewicz A follow up to this -
Since we are pulling registration from Eventbrite, each event will have an Eventbrite key which can be stored in AMY. Can we match based on Eventbrite key, rather than slug? We are not currently storing this in AMY but we could if it could be used in this way.

Right now I'm looking at generating a csv file that has the following columns:

Would this suffice to do a bulk import?

@pbanaszkiewicz
Copy link
Contributor

@pbanaszkiewicz pbanaszkiewicz commented Feb 28, 2020

@maneesha we can use the Eventbrite key, but it's not guaranteed to be unique (yet). Database schema would have to be changed for this to work. Changing the schema may result in some data loss since we're forcing uniqueness on non-unique field.

@fmichonneau
Copy link
Member

@fmichonneau fmichonneau commented Apr 1, 2020

cross linking the PR here: carpentries/systems#66

@maneesha
Copy link
Contributor Author

@maneesha maneesha commented Aug 9, 2021

This was part of a pre-pandemic project to restructure and streamline the instructor training checkout process. We are tabling this until we discuss more internally.

Sign up for free to join this conversation on GitHub. Already have an account? Sign in to comment
Projects
None yet
Development

No branches or pull requests

3 participants