Pre-fill Administrator in workshop event

[sheraaronhurt]

Currently, several of the fields from the Centrally-Organised WRF are being automatically pre-filled in the event when accepting the form. Would like for the "administrator" to be pre-filled with LC, SWC, or DC based on what was selected on the WRF.

[pbanaszkiewicz]

@sheraaronhurt please check if this is still valid feature request. I remember I worked on some advancements in prefilling that form, not sure if that was one of them.

[sheraaronhurt]

@pbanaszkiewicz this update didn't happen. This is still a valid feature request.

[maneesha]

Yes, in creating a new event from a workshop request/submission, we would want Administrator to auto-populate based on the lesson program of the curricula specified in the workshop request form.

[pbanaszkiewicz]

The lessons aren't currently linked to Administrator, so this will require database changes and some migration, and then some changes in form logic.

[lauryndbrown]

Just wanted to get some clarity on this one since I'm not as familiar with the website yet.

Yes, in creating a new event from a workshop request/submission, we would want Administrator to auto-populate based on the lesson program of the curricula specified in the workshop request form.

@maneesha I'm not sure where on the website you can create a new event from a workshop. Could you suggest a url or a screenshot that would help me?

[pbanaszkiewicz]

@lauryndbrown I can help you with that.

We store Workshop Requests, Workshop Inquiries and Self-Organised Submissions. All of these come from the forms and are often addressed as WRF - Workshop Request Forms.

You can browse existing entries in /requests/workshop_requests/ (for Workshop Requests) and /requests/selforganised_submissions/ (for Self-Organised Submissions). The links to these pages are inside "Requests" dropdown in top-navbar.

Once you open a single request/submission, you'll see a button down below the details table:

It allows you to change state to accepted, or additionally add new event based on the request's data:

This is how the new event from a workshop submission looks like:

[maneesha]

To follow up on Piotr's examples above, here's how we'd want to assign Administrator:

If it's a self-organized submission form: Administrator = self organized.
If it's teaching Data Carpentry, Library Carpentry, or Software Carpentry curriculum, then that should indicate the Administrator.

Thank you - Let me know if you have any other questions!

[maneesha]

This is a few years old but my last comment is still accurate with the note that this only applies to events created from a workshop request form. All other events will have this information filled in manually.

@elichad I think this should be ready to work on now.

[elichad]

related to #2362