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Profile Archival: Add Warning for the user to login and update their profile before they are archived. #2038

lauryndbrown opened this issue Aug 12, 2021 · 2 comments


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lauryndbrown commented Aug 12, 2021

If the user has not logged in within 3 years, send the user three emails. One at 90, 60, and 30 days prior to profile archival.

@lauryndbrown lauryndbrown self-assigned this Aug 12, 2021
@lauryndbrown lauryndbrown added this to To do in Profile Archival via automation Aug 12, 2021
@lauryndbrown lauryndbrown changed the title Profile Archival: Add Yearly Reminders for the user to update their information Profile Archival: Add Warning for the user to login and update their profile before they are archived. Aug 12, 2021
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@fmichonneau this would be a great place to add copy for the email.

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fmichonneau commented Aug 12, 2021

Here is a draft for the notice of profile archival.

Subject: Archival of your AMY profile ({ 1st | 2nd | Final} reminder)
Dear { full_name },

You have not logged into your [AMY]( account in 3 years.
If you do not log in before { planned date for archival },
your account will be archived according to our
[Privacy Policy](

As a reminder, AMY is the web application that [The Carpentries](
uses to manage information about its community members and events.

To prevent this automated archival, go to <>
and log in to your account. You may want to use this opportunity to check
that all your information is up-to-date on your profile.
If you want to archive your profile now, go to <>,
log in to your account, and look for the "Archive Button" at the bottom of your profile.

If you have any questions, concerns, or need help logging into your AMY,
feel free to send us an email at [](

The Carpentries

You are receiving this message because your email address was provided for this AMY account. Please note that this email is a legal notice and you cannot unsubscribe. If you believe you received this message in error, please contact [](

@lauryndbrown lauryndbrown added this to the v3.4 milestone Sep 13, 2021
@pbanaszkiewicz pbanaszkiewicz modified the milestones: v3.4, v3.5 Jan 3, 2022
@maneesha maneesha modified the milestones: v3.5, v3.6 Sep 19, 2022
@pbanaszkiewicz pbanaszkiewicz modified the milestones: v4.1, v4.2 Apr 7, 2023
@elichad elichad removed this from the v4.2 milestone Jun 29, 2023
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5 participants