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A to Z of CarpentryConnect 2019 in Manchester

Compiled by: Malvika Sharan, with the help of Aleksandra Nenadic

This post was first created to collect information for the first CarpentryCon conference in 2018. Your pull-requests are welcome.

In this post you will find all the information that we thought might help you plan your trip to Manchester for the first CarpentryConnect in Europe. We have developed this document to cover (almost) everything about this event. Please make use of this document to plan your participation in this conference ahead of time and have the best time in Manchester.

Feel free to add any information by pull request that we haven't already listed here.

We are looking forward to meeting you at the CarpentryConnect 2019 in Manchester!

CarpentryConnect Manchester 2019

A: Arrival, Access, Accommodation, Allies

Arrival and Access

The conference is organised by the Software Sustainability Institute (SSI) and hosted at The Studio Manchester on 25th and 26th of June. On 27th June the workshop will take place in the Kilburn Building at the School of Computer Science (University of Manchester).

When you arrive at The Studio Manchester, you can locate the registration/information desk at the conference site. Please collect your name tag and relevant information at the desk, which will give you access to the lecture hall and breakout rooms. Please take a look at this [site map](link of the sitemap) to locate different rooms at the venue. Do not hesitate to reach out to the organisers during the conference for any query or concern. The designated Welcome Team of organisers and volunteers could be recognized by their T-shirts (with CCMcr2019 logo) who will be very happy to provide you with any additional support and address any query you may have. The locations are wheelchair accessible and the access guides are available here.

Accommodation

We have listed all the accommodation options on the conference page. Please make sure that you have made arrangements for your accommodation. You can also use one of these services: Airbnb, booking.com, hotels.com. The corresponding accommodation provider will give you the required information related to accessibility and availability.

Allies

An ally is someone who uses her/his/their societal privileges for supporting members of other identity groups. We would like to create an inclusive environment at the CarpentryConnect Manchester and invite you to extend your support to others at this conference and beyond as an ally to each other. You can learn more about being an Ally from Valerie Aurora's keynote talk from CarpentryCon 2018. (more resources)

B: Break-out sessions

There will be 22 breakout sessions taking place over the first 2 days of the conference. Several sessions will be running in parallel to each other. Take a look at the current program to make sure that you know which session you might be attending and where you would like to contribute.

C: Carpentries, Code of Conduct, CarpentryConnect, Childcare, Catering, Currency

The Carpentries





Official logo of The Carpentries (carpentries.org)

The Carpentries (https://carpentries.org), brings Software, Data and Library Carpentry together under an umbrella to teach foundational computational, coding, and data science skills to people worldwide. We are a diverse, global community of volunteer Instructors, helpers, Trainers, Maintainers, champions, member organisations, supporters, and staffs.

Code of Conduct

As a member and conference participant, you are requested to familiarize yourself with The Carpentries' Code of Conduct.

We are dedicated to providing a welcoming and supportive environment for all people, regardless of background or identity. By participating at this conference, participants accept to abide by both The Carpentries' Code of Conduct and the Software Sustainability Institute's Code of Conduct (see Collaborations Workshop 2019 Code of Conduct) and accept the procedures by which any Code of Conduct incidents are resolved. Any form or behaviour to exclude, intimidate, or cause discomfort is a violation of the Code of Conduct.

If you believe someone is violating the Code of Conduct, we ask that you report it to the conference Code of Conduct chairs (Malvika Sharan and Tania Allard) at the conference in person, by email or on Slack, who will take the appropriate action to address the situation. You can also make an anonymous report via this reporting form or reach out to the Carpentries Code of Conduct Committee by emailing coc@carpentries.org.

Childcare

If you are traveling with infants and children, please contact the conference chair, Aleksandra Nenadic (a.nenadic@manchester.ac.uk) for information on the various resources that are available for childcare and planning your participation at the event with your children.

CarpentryConnect

CarpentryConnect Manchester 2019 is being organised as the first European CarpentryConnect, under the theme "Training Communities: Challenges & Opportunities in Europe".

CarpentryConnect events are the regional conferences, organised to strengthen local communities by creating opportunities for their member to exchange knowledge and build computational skills. These in-person events allow people to discuss topics of local interest and get to know about each other's work in an informal setup. The organisers of such events aim to provide a diverse and inclusive environment for learning, skill-building, and networking for the members interested in computational techniques to enhance the quality and efficiency of research.

Catering

One of the most important conference supplies, food and beverages, has been arranged for the conference during the breaks for the registered participants. We will take care of the different dietary requirements if you have mentioned it in your registration. Please let the organisers know if you'd like to amend your specific dietary requirements. Here is a list of all the coffee/food places in the conference area, if you want to take a walk during and after the conference and find other non-conference coffee. (also see Veg()an+, Special Requirements and Waste minimisation)

Currency

The currency used in the United Kingdom is Pound sterling. See this article for everything you need to know about payment techniques in the UK.

You can use your credit or debit card in almost all places including travel ticket purchases and restaurants. Actually, this might be the only mode of payment in a few places.

D: Diversity, Data Carpentry

Diversity

The Carpentries is a community of volunteer instructors, helpers, Trainers, Maintainers, champions, member organisations, supporters, and staff, of diverse background, nationality, ethnicity, gender and various identity groups. We are working hard to ensure that everyone feels welcome at CarpentryConnect. Feel free to reach out to the organisers if they can improve your experience as a member at The Carpentries and CarpentryConnect. Attendees must be prepared to abide by our Code of Conduct (also see Allies, Carpentries, Code of Conduct, Emergency, Inclusion).

Data Carpentry

Data Carpentry (DC) provides researchers high-quality, domain-specific training covering the full lifecycle of data-driven research. There will be an information desk where you can collect information on DC team, their work, workshops and various ways to get involved with their activities. Additionally, several DC members will be attending CarpentryConnect, giving participants an opportunity for face-to-face networking.

E: Emergency, Etherpads, Entertainment, Events, Exhibition

Image by: Jason Leung @ninjason on Unsplash

Emergency

In case of emergency, please contact the Welcome Team/organisers via phone +44 (0) 7850 895 256 (will be active only during the conference), email(ccmcr19@googlegroups.com) or slack.

Here is a list of few other emergency contacts:

Etherpads

We like to work collaboratively and use Etherpad for organising communications in different Carpentries channels. Here is a list of etherpads that might be relevant for you.

Entertainment and Events

The evening before the conference, we will book a small pub so that you get a head start on the social part of the conference. Please fill this doodle with your name (limited space!).

The poster reception on the 1st day and conference dinner on the 2nd day will allow you to get to know other attendees in informal settings and spend quality time with them at the conference. During the conference we have planned several opportunities for you (break-out, coffee tutorials and breaks) to socialize with each other and make spontaneous plans to explore the city and surroundings during the evening. Take a lead and organise sessions and social activities with others.

Exhibition

We will be unable to offer individual spaces for the non-sponsoring exhibitors (commercial and non-commercial). However, we will arrange a specific table to put promotional materials to share with our attendees.

F: Fitness, Friends, and Family

Fitness

If you are in the city, you can check the running trails to get your daily dose of fitness activity. You can also take a walking tour offered by our local volunteer Niall Beard on the evening of Day-1 and morning of Day-2. Sign up here to join the tour.

Friends and Family

Your partner, family members or guests are invited to attend a number of social events organised during the conference (sign up). Extra tickets for the conference dinner can be purchased on the registration site. Children can attend the conference dinner for free of cost. Please note that the break-out, skill-up, and workshop sessions will be limited to the registered participants only. Contact the organisers for any additional information. (See related sections: Childcare, Medical, Events, Fitness)

G: Greater Manchester

Beside the city of Manchester, Greater Manchester metropolitan county in North West England comprises ten metropolitan boroughs: Bolton, Bury, Oldham, Rochdale, Stockport, Tameside, Trafford, Wigan, and the city of Salford. While you are in the area, take an advantage of visiting other locations in this largest metropolitan areas in the United Kingdom. (Source: Wikipedia)

H: Helpdesk

We will have a helpdesk at the venue where you can get all the information that you may need during the conference. We will also have a designated Welcome Team, who will help you during the day to get orientated at the conference venue. For any request for special needs and help, get in touch with the organisers.

I: Icebreaker, Inclusion

Icebreaker

Many people coming to CarpentryConnect will be meeting for the first time. We want to make sure that everyone who comes to CarpentryConnect feels a sense of belonging right from the start. To get a head start to networking, we have planned an icebreaker event for everyone to connect with a small group of people to swap stories about themselves. You will also have several opportunities for face-to-face networking and interaction with other members during the conference.

Inclusion

We want to create an inclusive and welcoming environment at the conference. We are providing travel assistance to facilitate attendance from as wide a group as possible. We are collecting full details to identify needs for childcare and mobility, accessibility and dietary preferences during registration. Feel free to reach out to the organisers and staff if they can improve your participation at CarpentryConnect. (also see Allies, Carpentries, Code of Conduct, Diversity, Emergency)

Join the Carpentries

There are several ways to become a member of The Carpentries community and support its work. At CarpentryConnect, take a chance to talk to other members of the community in order to identify projects where you can contribute or benefit from. See here for more detail. If you have just completed your instructor training, your participation to this conference will be counted towards your checkout procedure.

Image by: Mathew Schwartz @cadop on Unsplash

K: Keynote Speakers, Knowledge sharing

Keynote Speakers

We have fantastic keynote speakers lined up for you at CarpentryCon. Our 4 speakers are: Tracy Teal (Executive Director, The Carpentries), Marta Taperek (Data Stewardship Coordinator at TU Delft, The Netherlands), Lex Nederbragt (Head of Education and Training for the Centre for Bioinformatics, University of Oslo), Mine Çetinkaya-Rundel (Associate Professor of the Practice in the Department of Statistical Science at Duke University and a professional educator at RStudio). We are very excited to have these leaders from their field at CarpentryConnect and are looking forward to their talks. See the official website for more detail.

Knowledge sharing

We, as organisers, have put a lot of efforts into making sure that you get several opportunities to learn new skills and ideas while expanding your network. In this 3-day high-intensity conference you will learn from: (1) the experts, through keynote talks, skill-up session, and workshops, (2) the new members, by sharing ideas with each other at discussion/breakout sessions and get tips from the session leads and other attendees. At the conference, you will be surrounded by the community leaders and trainers, and everyone is seeking to learn. We can assure you that you will get much more than 'just another conference experience', if you reach out to your neighbor during coffee breaks, at the watercoolers, while sharing charging stations, at lunches, in the breakout rooms, and at conference receptions.

L: Lightning talks, Library Carpentry

Lightning talks

The lightning talk session will take place on the first day of the conference from 12:00 - 12:30 pm. Each lightning talk presenter will get 2 minutes to present their topics. Please see the conference program for the complete schedule. The presenters will be asked to submit their presentations before the conference. Submissions for this session is closed.

Library Carpentry

Library Carpentry, is made by librarians, for librarians to help you automate repetitive, boring, error-prone tasks, create, maintain and analyse sustainable and reusable data, work effectively with IT and systems colleagues, better understand the use of software in research and much more. Library Carpentry introduces you to the fundamentals of computing and provides you with a platform for further self-directed learning. See here for more detail.

M: Manchester, Medical, Mentoring

Photo credit: Michael D Beckwith @michael_david_beckwith on Unsplash

Manchester

Manchester city in Greater Manchester, England is home to over 545,500 ethnically and linguistically diverse people. This city started the industrial revolution, claims to be the birthplace for vegetarianism in Britain, it’s where the “splitting of atom” was defined, and boasts about being “the first” in several occasions in history (see this blog for bizarre facts!). Clearly, Manchester has a lot to offer to the conference participants during their visit to this lovely city. See this post by University of Manchester for useful information about the city.

Medical

If you have any specific medical needs, let the organisers know in advance so that they make the necessary arrangements for you. We will have basic medication and first aid support at the venue. Please see Emergency for detail on emergency, non-emergency and pharmacy contacts.

Mentoring

Mentorship is an important part of the Carpentry experience. As Instructors, we both teach and mentor our Learners. We also mentor each other as Instructors, learning something new from each other every time we teach and interact with one another. This event a fantastic opportunity to interact with other Carpentry Instructors from around the world.

N: New Members, Name Tags

New Members

Are you new to The Carpentries? ? Do you want to learn more about the organisation and how you can support it? CarpentryConnect is the place for you. It can be quite daunting if you don't know anyone, but the community has a history of being very friendly and inclusive, so don't be afraid to introduce yourself. You will be surprised how many lasting collaborations you will make at the conference. Take advantage of the social events and ice-breaking session, and when in doubt, contact the organisers.

Name Tags

Name tags are a great way for participants to strike up conversations with other participants or volunteers. You can collect your name tag at the registration desk. Don't forget to bring your registration ticket, and if possible a lanyard or badge from a previous conference to recycle (see detail). Our name tags will have a section to add your preferred pronoun(s) and add a sticker to indicate if you don’t want to be photographed at the event. As a participant, be respectful to each other by using the correct name and pronouns. Ask – if you don't know how to pronounce someone's name, maybe they will share an interesting story behind their name.

O: Organising Committee

The organiser of this event is (Software Sustainability Institute (SSI)). Aleksandra Nenadic, the training lead, is the chair of the conference, who is working with Institute staff and community members to make this conference a success with your participation. The other members of the organisation committee are Selina Aragon, Tania Allard, Ana Costa Conrado, Jez Cope, Clementine Hadfield, Michael Heeremans, Toby Hodges, Vasilis Lenis, Aleksandra Nenadic, Giacomo Peru, Fotis Psomopoulos, Malvika Sharan, Graeme Smith and Peter Smyth. They’ll be wearing a t-shirt with the conference logo. Don’t forget to say ‘Hello’ to them!

P: Pronouns, Pacman Rule, Photography, Posters, Power adapters, Post-conference

Pronouns

It has become a general practice to share pronouns (He/She/They/Ze etc.) on conference name tags. For those unfamiliar with the practice of sharing pronouns at the conference, it goes something like this: “Name: Malvika Sharan. Pronouns: she/her”. This practice is important for making sure that we use correct pronouns, specifically for our trans, queer, and gender non-conforming community members you will meet at CarpentryConnect.

Pacman Rule

We know that coming into a conference alone or for the first time can be a little intimidating. You may not know anyone but it seems like everyone else knows lots of people. To ensure that everyone feels welcome and gets an opportunity to get to know other participants, we invite you to ‘stand like a Pacman’. Known as [Pacman rule(https://www.ericholscher.com/blog/2017/aug/2/pacman-rule-conferences/), this idea suggests that “when standing as a group of people [during social breaks], always leave room for 1 person to join your group”. So, stand like a pacman, or maybe create the largest pacman circle of the CarpentryCon Manchester.

Photography

You are allowed to take photographs at the conference. Make sure that you do not disturb any session or others in the process. We will offer a specific stickers for the badges for those who don't want to be photographed. Be respectful of their decision and don't take/post their pictures on social media. A few volunteers will be taking pictures to be included to the official collection, you are welcome to join them. If you want to post pictures on social media, use the hastag #ccmcr2019 to tag the conference, so that other attendees and those who couldn't join the conference can find your posts.

Posters

We will have a poster session and a designated area for the display of posters. You should use the A0 poster size (vertical). Any other specifications will be added if required. The abstract submission for this session is over. The poster session will take place on the first evening of the conference.

Power Adapters

  1. Bring a Type-G (compatible) power adapter. Check the requirements here.
  2. If you are using your laptop for a presentation, bring your adapter to connect it with the projector (HDMI or VGA).
  3. If you have any errors while running your program, send a tweet or ask for help on the Slack channels.

We will have on-site technical support at the conference. A few volunteers will be willing to help you with any technical difficulties that you might face at the conference. You can inquire about this at the helpdesk or by directly approaching the organisers.

Post-conference

The post-conference period will be equally crucial to evaluate the success of the conference. The organisers will send out a post-conference survey to learn about your experiences from this conference and suggestions for the next one. The organisers will also publish a post conference report and accept blog submission from the conference participants.

Q: Queries, Quiet Rooms

Questions

Get in touch with the organisers if you have any specific questions about the conference. Take note of our communication channels for queries and updates (email, slack, twitter and phone). For any CoC related queries and concern, please get in touch with the CoC contact people (Malvika Sharan and Tania Allard), or directly contact the CoC committee by email (coc@carpentries.org)

Quiet Rooms and Prayer Venues

If you need a quiet place while attending the event, there will be a designated area for you to chill out. Please look for the signage at the venue. We ask that while you are in the quiet room you are mindful of others who may be sharing the space as well. We have also collected information on the prayer venues in and around the conference locations, which will be added here soon.

R: Registration

Registration

The online registration is open. We will have an opportunity for on-site registration but please let the organisers know in advance. The registration desk will be available on site for the entire period of the conference.

S: Sticky Notes, Slack, Special requirements, Sponsors, Sightseeing, Software Carpentry

Image by: Kelly Sikkema @kellysikkema on Unsplash

Sticky Notes

We love sticky notes! No Carpentries even is ever complete without the sticky notes. See Greg's collection of tips and techniques for teaching with sticky notes to learn the various reasons it makes learning and teaching easier. Therefore, we will be using (or maybe over-using!) these during the breakout sessions, workshops and wherever else possible.

Slack

We are on Slack: https://ccmcr19.slack.com. Join us there to connect and communicate with the organisers and participants of CarpentryConnect Manchester. We will be actively using the various channels for continuing discussions and documenting them to summarise different aspects of the conference. Also, you can install Slack apps to have access to these channels through your phone.

Special requirements

We want to assist you in all possible ways to make your participation enjoyable and stress-free. Please contact the organisers with any requests for special needs so that we can make arrangements before your arrival. Do not hesitate to contact the Welcome Team during the meeting for any help.

Sponsors

CarpentryConnect Manchester 2019 will not be possible without the generous support of businesses and foundations who support our mission of teaching foundational computational and data science skills to researchers, to safeguard the future of sound, open, reproducible science. We want to thank our sponsors.

See detail on how you or your organise can sponsor the event.

Software Carpentry

The Software Carpentry Foundation and its sibling projects, Data and Library Carpentry, have merged to become The Carpentries. Since 1998, Software Carpentry has been teaching researchers the computing skills they need to get more done in less time and with less pain. Our volunteer instructors have run hundreds of events for more than 35,000 researchers since 2012. All of our lesson materials are freely reusable under the Creative Commons - Attribution license.

T: Twitter, Travel/Transportation

Twitter

The official Twitter hastag for this event is #ccmcr2019, and official tweets will be shared from the account @SoftwareSaved.

Travel/Transportation

If you are arriving to Manchester Airport, the best way to get to city centre (or the venues) is by train to Piccadilly Rail Station. Trains run every 10 minutes to or from Manchester Piccadilly, with an average journey time of 20 minutes. There are also various taxi companies that run from the airport. A more detailed transportation information to the two conference venues is available online.

Get information on the local transport: (https://tfgm.com/)[https://tfgm.com/] and for getting around Manchester, see https://www.visitmanchester.com/visitor-information/travel-information/getting-around.

Use this traveler checklist to get an extra help in getting ready for your trip to the conference.

U: University of Manchester

With 25 Nobel prize winners, University of Manchester is highly respected for both the quality of education and its incredible infrastructure. The conference is hosted by the University of Manchester in its beautiful venues in Studio and Kilburn. Several facilities of the University such as museum, library, The Martin Harris centre for music and drama, Jordell bank and art galleries are open to the public. Take an opportunity to learn about it’s resources and explore the campus.

V: Volunteers, Visa, Veg()an+

Volunteers

A group of volunteers will always be present at the venue to help you coordinate with the organiser, session chairs, venue manager, and find your way to the different rooms at the venue. If you are in Manchester already or coming to the conference, you can offer your help to us by volunteering at the CarpentryConnect 2019. Please feel free to get in touch with the organisers! We would be happy to have your support at the conference.

Visa

Please make sure that you have the valid documents that allows you to enter uK. If you need a visa (check if you need a visa), please apply for a Standard Visitor visa which is valid for the business-related activities like attending this conference. In case you need a visa support letter please inform the organisers as soon as possible, who will be happy to provide you with the required document. See the official page more detail: https://www.gov.uk/apply-to-come-to-the-uk.

Veg()an+

If you are vegan/vegetarian, Manchester will provide to several tempting options to explore its restaurants and cafes (10 recommendations).

We want to be able to provide you catering keeping your dietary restrictions into account (e.g. Veg(itari)ans, Gluten-free, Nut-free etc). Make sure that you provide your preference while registering. If you are still wondering if you would like to give vegetarianism a try, you can accept Aleksandra Nenadic invitation to take the vegetarian challenge for the duration of the conference (see her blog).

W: Weather, Workshops, Wireless, Waste minimisation

Source Accuweather

Weather

The temperature during the conference, as per the AccuWeather-forecast, will be 12-21 Degree Celcius. Weather in manchester is subjected to have clouds, sun and a few showers during the conference and it is not unusual unusual atoll to have them all in one day. A good strategy is to resort to layered clothing and to bring waterproof shoes and jackets.

Image by: Jack Finnigan @jackofallstreets on Unsplash

Workshops

On the third day of the conference, we will run several parallel workshop sessions. There will be a limited number of seats available for each of these workshops and will be filled by first-come-first-served basis. See the conference program beforehand to shortlist a few sessions of your interest for which you can register on-spot.

Wireless

Wireless networks are available at the conference venues. Venue specific wireless information will be shared at the conference sites. You will also be able to use Eduroam which should be set up at your home institution before your travel to Manchester.

Waste minimisation

Large events are known to produce a large amount of waste material in several stages, starting from traveling overseas to using paper cups. We have tried to take the philosophy of ‘sustainability’ beyond software development, by adopting a few ideas in our organisation workflow, which includes reusing lanyard and badges, not using plastic packaging and cutlery for the catering, minimising the printed materials, and be conscious of efforts made by our participants. We encourage you to avoid buying packaged water bottles and coffee mugs, by bringing your own reusable bottle and coffee mugs at the conference.

See this blog to get tips on small things you can do to reduce our impact on the environment during the conference. Share more tips with us by using the hashtag #CCMcr19ReduceCO2.

Photo by Niall Beard, first appeared in this blog

X: X out inequality

We can't emphasize this enough!

The globally diverse community of The Carpentries provides equal opportunities to everyone irrespective of their backgrounds and identities. Discrimination in any form, including behavior or remarks against any nationality, ethnicity, sexuality, religious and cultural belief, will not be tolerated. As a member of this community, we want to provide equitable support to make your participation convenient, enjoyable and safe. (also see Allies, Code of Conduct, Diversity, Inclusion)

Y: You!

This event is for you. The success of this conference will be measured by what you gain at the conference and afterward in terms of skills, knowledge, and networking. Your contribution will be extremely valuable in shaping this event. Please don’t hesitate to voice your needs and opinion to the organisers.

Z: Zoom

We use Zoom (not a sponsor!) for our calls to connect with community members. It has been very instrumental in allowing the organisation committee to meet online and plan the logistics over several months, and they are looking forward to welcoming you at the CapentryConnect 2019!

Screenshot of all-hands Zoom meeting

Yours,

CarpentryConnect Taskforce!

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