Hi, Mary, you have been a secretary for several years in this company. Could you tell me what a secretary should do for a meeting or a conference?
Well, an important part of the duties of a secretary, I think, is to do well the preparation work for the meeting.
What should a secretary do to prepare for a meeting? Can you tell me a bit more about it?
First of all, the agenda should be prepared before the meeting. Then you should ensure that those entitled to be present are properly informed.
I see, and how about the documents and the information?
All the necessary documents and the information relevant to the meeting should be available, preferably printed and distributed before the meeting.
And what should a secretary do during the meeting?
Of course, she should take minutes.
And after the meeting?
After the meeting she should type the minutes up, and then keep proper records of the business transacted and the resolutions passed and also implement many of the decision reached at the meeting.