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Logo Open-Capture

Open-Capture for Invoices by Edissyum v2

Link to the full documentation : https://kutt.it/DocumentationV2

Open-Capture is a free and Open Source software under GNU General Public License v3.0.

The functionnalities of Open-Capture for Invoices are :

  • Fully web interface for videocoding : No installation needed on user's workstation
  • OCR On Fly. Draw a rectangle on the image, get the text directly in your input
  • The core works on Linux (tested on Ubuntu and Debian)
  • Complex machine learning algorithms used to predict information locations from one invoice to another
  • Find suppliers into an invoices using VAT Number, SIRET, SIREN or IBAN
  • Find VAT Rate, no taxes amount and total taxes amount using powerful algorithm.
  • Wrote fully in Python for the backend, using Flask micro framework. Angular & Tailwind for the front
  • Already set to use fra or eng locales. Other locales could be added easily using simple json file
  • Multiple ADR (LAD) profile, using INI file
  • SIRET/SIREN & VAT number verification (Only FR for now, could be disabled in form settings)
  • Complex locale REGEX used. Easy to improve and modify

Installation

Install Open-Capture for Invoices

Please, do not run the following command as root and create a specific user for Open-Capture For Invoices.

sudo mkdir -p /var/www/html/opencaptureforinvoices/ && sudo chmod -R 775 /var/www/html/opencaptureforinvoices/ && sudo chown -R $(whoami):$(whoami) /var/www/html/opencaptureforinvoices/
sudo apt install git
latest_tag=$(git ls-remote --tags --sort="v:refname" https://github.com/edissyum/opencaptureforinvoices.git | tail -n1 |  sed 's/.*\///; s/\^{}//' | grep -E '2.+([0-9])$')
git clone -b $latest_tag https://github.com/edissyum/opencaptureforinvoices/ /var/www/html/opencaptureforinvoices/
cd /var/www/html/opencaptureforinvoices/bin/install/

The ./install.sh command create the service using www-data group (apache2 default group) and the current user.

Please avoid using root user

You have the choice between using supervisor or basic systemd Supervisor is useful if you need to run multiple instance of Open-Capture in parallel, but it will be very greedy Systemd is perfect for one instance

chmod u+x install.sh
sudo ./install.sh
  # Go grab a coffee ;)

It will install all the needed dependencies and install Tesseract V4.X.X with French and English locale. If you need more locales, just do :

sudo apt install tesseract-ocr-<langcode>

Here is a list of all available languages code : https://www.macports.org/ports.php?by=name&substr=tesseract-

If you need more information about the usefull commands for supervisor : http://supervisord.org/running.html#running-supervisorctl

If you plan to upload large invoices from the interface, using the upload form, you had to modify ImageMagick some settings. Go to following file : /etc/ImageMagick-6/policy.xml and increase the value (to 4GiB for exemple) of the following line :

  <policy domain="resource" name="disk" value="1GiB"/>

Then restart apache and workers

sudo systemctl restart apache2
sudo systemctl restart OCForInvoices-worker
sudo systemctl restart OCForInvoices_Split-worker

API for SIRET/SIREN

In order to user the online verification of SIRET and SIREN you need to create a WS account on the INSEE website : https://api.insee.fr/catalogue/site/themes/wso2/subthemes/insee/pages/item-info.jag?name=Sirene&version=V3&provider=insee You need to retrieve two tokens and put them into the config_DEFAULT.ini file. You also need to add a subscritpion the SIRENE V3 applications : https://api.insee.fr/catalogue/site/themes/wso2/subthemes/insee/pages/item-info.jag?name=Sirene&version=V3&provider=insee This is the consumer key and the consumer secret. You could find help on the INSEE website : https://api.insee.fr/catalogue/site/themes/wso2/subthemes/insee/pages/help.jag

Supplier's referencial

If you don't fill the referencial with the supplier information, you'll have trouble for validation and globally, all the process. This part is MANDATORY

Before starting using Open-Capture you need to create a spreadsheet of your suppliers. You could find a demo located here : bin/src/referencial/default_referencial_supplier.ods (works with .ods or .xlsx). You just have to fill the supplier name, siret, siren, vat number and address information. This .ods is bundled with bin/src/referencial/default_referencial_supplier_index.json. If your supplier referencial had different column name, the .json file is here for that. You just have to replace the right side of the array with the new column name.

Then, just launch :

python3 /var/www/html/opencaptureforinvoices/loadReferencial.py -c /var/www/html/opencaptureforinvoices/instance/config.ini

It will fill the database with the supplier information.

Custom development

You can modify a lot of files if needed, without loose everything at every update. For that, you have to modify the custom/custom.ini file to add the id (between the brackets) of your custom and the path. By default, for the path it's custom/YOUR_CUSTOM_ID/ and if it's enabled or not. You can put multiple custom. Then you just have to recreate the tree of files into the custom/YOUR_CUSTOM_ID/ folder. Though, be careful with the import that maybe needed to be modified because the path is modified

Your could custom python files, templates files and static files (js, css, imgs, babel locales)

For now (and for somes files like babel's or webApp/*.py files) it is recommended to restart Flask service in order to see the changes :

systemctl restart OCForInvoices-web.service

Positioning mask

It is possible to use file filled with positions and some stuff to retrieve some information hard to find with REGEX only. In this file you'll find to type of metadata, the default one and the custom one. Normmally you don't have to touch the default one except the position. For the custom ones, you'll have some settings to fill :

- regex  : Use regex present in the JSON file (use the index name. exemple : <code>dateRegex</code>) or create a new one into this file (you need to modifiy the Locale file in order to get this working)
- type   : string, number or date. If number, it could replace some letters by number to avoid error (O will became 0 for exemple)  <code>OCR_ERRORS.xml</code> file. If it's date, it will be formatted
- column : Column in database, don't forget to add two column (one for name and one for position like 'example' and 'example_position'). Both of the column need to be VARCHAR
- target : Part of file to search into. It could be <code>header</code>, <code>footer</code> or <code>full</code>

The positioning mask is named only with the typology number : eg : 1.ini. The typology number has to be mentionned in the default_referencial_supplier for each supplier

Connexion to web client

By default, there is only one superadmin account. Login is 'admin' and password is 'admin'. You could change it after using the 'My Profile' menu

Installation Splitter module

Splitter module is a part from Open-Capture For Invoices project, the purpose is to separate invoices automatically.

It will use a lot of metadata to be able to separate invoices without physical separator : - Invoice number - VAT Number of supplier - Number of page if available

When the separation is done, you could access to a web interface to control the separation and modify it if needed. After separate invoices, Open-Capture for Invocies will process them normally

In the default config_DEFAULT.ini file there is a SPLITTER part : - splitterpath : Path to the specific docserver of separation - tmpBatchPath : Path to the currently running batches - pdfOutputPath : Path for the separated PDF. Need to be a folder currently watching by Open-Capture For Invoices - pdfOriginPath : Path to keep the original PDF files (without any separation) - allowedExtensions : Files extensions allowed, JSON format

LICENSE

Open-Capture for Invoices is released under the GPL v3.