Officers Meeting March 27, 2018

jenshane edited this page Apr 26, 2018 · 1 revision

Officer and Trustee Meeting

March 27, 2018

Minutes of the Regular Meeting of the Board of Trustees of Fair Use Building and Research Labs A New Jersey Nonprofit Organization held March 27, 2018 at the Organization's space. The meeting was brought to order at 8:00 pm by Eric Rivas Chairperson and President. Quorum was established.

The following board members were present:

  • Eric Rivas, President
  • Beth Ritter-Guth, Vice President
  • Jenny Shane, Secretary
  • Neil Flynn, Treasurer
  • Rick Anderson, Trustee
  • Zoltan Sisko, Trustee

The following board members were absent:

  • Jean Consorti, Trustee

The following members were present:

  • Brian Boccardi
  • David Peins

Reports

President

Nothing to report

Vice President

WCC microbit edition went well on Monday

Secretary

Sorry for lateness

Treasurer

We have two members who have not paid. Invoices to go out soon

Shop Foreman

Made new row for member wall, to be mounted soon.

Space Stuff

Material Request/Event Form

People need to review Jean’s proposed form, posted on slack.

We need a procedure to handle costs for classes so that members don’t have to pay out of pocket. We also need a procedure to approve material requests for classes, so that we don’t invest in classes people aren’t interested. We to move away from members proposing classes a week before they run them. Approval of the board is only necessary if there are costs associated with the event. If there are event/material requests to be approved, that can be done at officers meeting or after member meetings.

Process for accepting large donations

We need a formal process where officers collectively decide to accept a large donation. The policy must be in writing. We need to determine a size cutoff and a time limit. Size cutoff should be if it fits in the member bin. Rick proposes parking permits for projects-- a form attached for the project listing person responsible for the project. Beth volunteers to make the parking permit, which will list permit duration. We should mention any impending evictions at member meetings.

Beth and Zoltan will be responsible for a policy.

SOP Manual

Officers should formulate any processes involved in their tasks and write them down. Neil: some policies (about donations) should be written into bylaws. SOP changes require officer consensus, not member. When dues go out, we can remind people to read SOP.

We need a procedure to put members on probation for safety violations, which should be added to the bylaws.

Guest Book

No progress.

Proposed architecture: google form on raspberry pi with touchscreen. Beth volunteers to make google form. Rick and Eric volunteer to build hardware on Wednesday.

Review of Space Organization

Brian proposes following items for review:

  • The old laser can be moved to the rack where the old harbor freight mill is
  • The welding table cannot be moved because it is not finished-- still needs legs.
  • The jig saws do not have enough space *The literature table would be more space efficient as a bookcase

We will get rid of the air conditioners. We have a bunch of old power wheels stuff that should be either used or disposed of. We need a volunteer to organize the front area and the literature area. Zoltan will come up with new shop organization, and then we will set a date to execute it.

Past Events

NJ Maker Day

Rick: Fubar didn’t get enough traffic, but it was nice having a dedicated event at Fubar and not having to go elsewhere.

Future Events

USA Science and Engineering Fest

We need to contact Gary for pallet coupons.

"Unraveling E-Textiles", Brooklyn Fashion + Design Accelerator, Pratt

Membership

Termination for Dues nonpayment

The meeting was adjourned at 9:05 pm. Jenny Shane Secretary

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