Fix and improve example workflow

[rufer7]

Code of Conduct

• I have read and agree to the GitHub Docs project's Code of Conduct

What article on docs.github.com is affected?

https://docs.github.com/en/enterprise-cloud@latest/copilot/rolling-out-github-copilot-at-scale/reminding-inactive-users

What part(s) of the article would you like to see updated?

This week I discovered this great new article about Reminding inactive users to use their GitHub Copilot license. Thanks a lot for providing this!

While trying to get the example workflow up and running, I noticed a few things that could be improved.

• Missing support for running the workflow manually (i.e. for testing purposes)
• Least privilege for GITHUB_TOKEN
• $ORGANIZATION_VAR is not defined (gh: Not Found (HTTP 404) -> $ORGANIZATION_VAR) - to be replaced with ${{ github.repository_owner }}
• Workflow fails if a user with a GitHub copilot license has last_activity_at set to null (date: invalid date ‘null’)
• GITHUB_TOKEN: ${{ github.token }} did not work

I'll create a pull request asap with the fixes and improvements.

Additional information

See https://blog.rufer.be/2025/02/20/howto-identify-and-remind-inactive-github-copilot-users/

[welcome]

Thanks for opening this issue. A GitHub docs team member should be by to give feedback soon. In the meantime, please check out the contributing guidelines.

[felicitymay]

Hi @rufer7 👋🏻

Many thanks for taking the time to open this issue and the accompanying pull request ✨

I particularly appreciate the very clear description of what you want to update. It's also great to know that you found the article useful.

I'm going to triage this for an SME review because we'll want to test your changes.

[github-actions]

Thanks for opening an issue! We've triaged this issue for technical review by a subject matter expert 👀

[rufer7]

Hi @rufer7 👋🏻

Many thanks for taking the time to open this issue and the accompanying pull request ✨

I particularly appreciate the very clear description of what you want to update. It's also great to know that you found the article useful.

I'm going to triage this for an SME review because we'll want to test your changes.

@felicitymay you're welcome. Happy to contribute. I also blogged about it: https://blog.rufer.be/2025/02/20/howto-identify-and-remind-inactive-github-copilot-users/

[sunbrye]

@rufer7 Thank you for making a contribution and working through any bugs you found on the workflow ✨ The updates look great, especially the support for null last_activity_at. I've approved your PR and gone ahead and merged it in ✅