diff --git a/docs/getting_started/discover_ui.md b/docs/getting_started/discover_ui.md index 9159fa49..dd6696cf 100644 --- a/docs/getting_started/discover_ui.md +++ b/docs/getting_started/discover_ui.md @@ -14,7 +14,7 @@ Depending on your location within the Back Office, it can contain the following - Global search field that allows you to [find content](../search/search_for_content.md) by checking all searchable Fields - Drop-down that changes the site context - Notification icon that informs you about incoming assignments, for example, items assigned for [your review](../content_management/workflow_management/editorial_workflow.md#review-queue) -- User avatar with a drop-down menu with access to [user profile and settings](get_started.md#edit-user-profile) +- User avatar with a drop-down menu with access to [user profile and settings](get_started.md#view-and-edit-user-profile) !!! note "Site context" diff --git a/docs/getting_started/get_started.md b/docs/getting_started/get_started.md index 8e9f0ccc..75b23f7e 100644 --- a/docs/getting_started/get_started.md +++ b/docs/getting_started/get_started.md @@ -35,34 +35,53 @@ Otherwise, to login, you must get your user credentials from the administrator a ![Login screen](img/login_form.png "Login screen") -### Edit user profile +### View and edit user profile -You can edit your profile and modify the following data: +If you are an editor, depending on the system configuration, you may be able to view and edit the user profile, which can contain the following information: - Avatar image - First and last name -- Signature +- Email - Department +- Position +- Location +- Signature +- Roles the user is assigned to +- Recent activity !!! note - The fields may differ depending on your system configuration. -1\. To modify profile, in the upper-right corner, click the avatar icon. + For the [recent activity](recent_activity.md) log to be displayed, your [user role](../permission_management/permissions_and_users.md) must have the **Activity Log / Read** permission. + +![User profile](img/user_profile_preview.png "User profile") -2\.From the drop-down menu, select **Profile**. +To access your user profile, in the upper-right corner of the screen, click your avatar icon. +Then, from the drop-down menu, select **Profile**. -3\. In the User profile screen, in the **Summary** section, click **Edit**. +To edit your user profile, in the **User profile** screen, in the **Summary** section, click **Edit**. -4\. Go to **Image** and click **Upload file** or drag and drop your photo. -If necessary, you can edit the foto with the Image Editor. +You can now modify the following entries: + +- Avatar image +- First and last name +- Signature +- Department + +!!! note + + The fields may differ depending on your system configuration. + +To edit your avatar, in the **Image** area, click **Upload file** or drag and drop your photo. +If necessary, you can [edit the photo with the Image Editor](edit_images.md). +After you finish, the avatar is uploaded and is visible in the Back Office. ![Edit avatar](img/user_profile_avatar.png "Edit avatar") -5\. Now your avatar photo has been uploaded and is visible in the Back Office. +!!! note -6\. To save changes, click **Update**. + If you don't set your own image, a default avatar with your initials is displayed. -If you don't set your own image, a default avatar with your initials is displayed. +To save changes to the user profile, click **Update**. ### Change the password and other user settings diff --git a/docs/getting_started/img/user_profile_preview.png b/docs/getting_started/img/user_profile_preview.png new file mode 100644 index 00000000..be662d4f Binary files /dev/null and b/docs/getting_started/img/user_profile_preview.png differ diff --git a/docs/recent_activity/img/recent_activity.png b/docs/recent_activity/img/recent_activity.png new file mode 100644 index 00000000..ebe34f16 Binary files /dev/null and b/docs/recent_activity/img/recent_activity.png differ diff --git a/docs/recent_activity/img/recent_activity_filters.png b/docs/recent_activity/img/recent_activity_filters.png new file mode 100644 index 00000000..33340ce6 Binary files /dev/null and b/docs/recent_activity/img/recent_activity_filters.png differ diff --git a/docs/recent_activity/recent_activity.md b/docs/recent_activity/recent_activity.md new file mode 100644 index 00000000..44966d49 --- /dev/null +++ b/docs/recent_activity/recent_activity.md @@ -0,0 +1,60 @@ +--- +description: Monitor recent activity logged actions. +edition: experience +--- + +# Recent activity log + +[[= product_name =]] logs various operations on the repository and in the application. + +If you have **Setup / Administrate** and **Activity Log / Read** [permissions](permission_system.md), +you can review the most recent activity log in the Back Office, **Admin** -> **Recent activity**. + +![Recent activity](recent_activity.png "Recent activity") + +By default, actions on the following items are displayed: + +- [Content](content_items.md) +- [Location](manage_locations_urls.md#content-locations) +- [Product](products.md) +- [Product variant](work_with_product_variants.md) +- [Site](work_with_sites.md) + +!!! note + + If your implementation requires that other actions are logged, + see [custom log entry developer documentation]([[= developer_doc =]]/administration/recent_activity/recent_activity/#adding-custom-activity-log-entries). + + By default, log entries are kept for 30 days. + This time can be modified through configuration. + For more information, see [developer documentation]([[= developer_doc =]]/administration/recent_activity/recent_activity/#configuration-and-cronjob). + +Log entries are grouped by date, +then by logical bond (like web request, or migration file). + +Each activity log entry shows + +- when the action was performed, +- who performed it (avatar, first name, last name), +- the action itself as a verb, +- and the item the action was performed on. + +Depending on the system configuration, activity logs may also be shown: + +- on the Dashboard with the [Recent activity block](dashboard_block_reference.md#recent-activity-block) +- within the [user profile](get_started.md#view-and-edit-user-profile) + +## Filter activities + +You can filter the activities to: + +* follow the activity of selected users or user group, +* narrow the results to selected item types, or actions. + +To do it, on the right side, in the **Filters** menu, choose selected filters, and click the **Apply** button. +Click the **Clear** button to reset all the filters. + +The following example shows, how to narrow the results by selecting **Action** and **Time** filters. +With these settings, activity list displays only `Publish` actions from `Last week` time period. + +![Published last week](recent_activity_filters.png "Published last week filter set") diff --git a/mkdocs.yml b/mkdocs.yml index 8d088692..01c8b4ff 100644 --- a/mkdocs.yml +++ b/mkdocs.yml @@ -114,6 +114,7 @@ nav: - Permission system: permission_management/permission_system.md - Work with permissions: permission_management/work_with_permissions.md - Manage users: user_management/manage_users.md + - Recent activity: recent_activity/recent_activity.md - User paths: - Explorer: persona_paths/explorer.md - Administrator: