diff --git a/pages/docs/reimbursement.md b/pages/docs/reimbursement.md index 243888a6e..426ece75f 100644 --- a/pages/docs/reimbursement.md +++ b/pages/docs/reimbursement.md @@ -37,14 +37,15 @@ eligible for reimbursement from the IRIS-HEP project. **Please ignore this section for now. It will be discussed on the last day of the school/workshop itself.** -There are two relevant forms for travel reimbursement: +There are three relevant forms for travel reimbursement: * [Guest Reimbursement Request](https://finance.princeton.edu/forms/guest-reimbursement-request) - Everyone requesting travel reimbursement must fill out this form * [Supplier Onboarding Form](https://finance.princeton.edu/forms/supplierpayee-management) - Only people requesting reimbursement via wire transfer need to fill out this form. If you would like to receive a check, this form is not needed. + * [Foreign Payee Form](https://finance.princeton.edu/forms/foreign-individual-payeesubstitute-w-8ben) - This form should be completed for all new foreign individuals/payees Please note the following: - * The form can be filled out electronically (e.g. in Acrobat Reader). This is the preferred method in order to guarantee legibility. + * These forms can be filled out electronically (e.g. in Acrobat Reader). This is the preferred method in order to guarantee legibility. * You can either sign the pdf electronically (e.g. in Acrobat Reader) or fill it out electronically, print the result, sign it and scan the result. * If you cannot fill the form out electronically, print the form and fill it out using clear block letters. Sign it and make a clear scan of the completed form. * On the form: @@ -60,6 +61,7 @@ Please note the following: * Combine the forms and scanned receipt images into a **single pdf** in the following order: * Guest Reimbursement Request Form * Supplier Onboarding Form (if relevant) + * Foreign Payee Form (if relevant) * Scans of relevant receipts * Please name the file using this convention: * shorteventname-YYYYMMDD-yourfirstname-yourlastname.pdf