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.----------------------------------------------------------------. | Toolbar | |________________________________________________________________| .----------------------------------------------------------------. | Alias | Name | Description | Address | |----------|--------------|-----------------|--------------------| |js | John Smith | mate | firstname.lastname@example.org | | | | | | | | | | | | | | | | `----------------------------------------------------------------'
By default, the list displays four columns as above, but you can (of course) change the Configuration#FixAddressbook to include phone numbers, for example. You can click and drag the column dividers to reposition them.
Double click on an entry to see or edit the information in the #FixEdit window. In addition to the fields mentioned, you can enter the postal address, PGP key, homepage URL, date of birth and a picture.
An entry must contain at least the real name and some e-mail address. The point of the Alias is to save typing; you can put a short nickname, or initials, into the To: field of an e-mail message and let YAM fill in the details. For this to work, the alias obviously has to be unique for each entry.
In addition to personal entries, the address book can also contain _Lists _of individual recipients which can be invoked with a single alias. Lists are best used for circular e-mails, and are marked with the list symbol (Image(http://yam.ch/export/HEAD/trunk/resources/themes/default/status/status_group)).
Both individual entries and lists can be put into Groups, which are like subdirectories, used to keep the address book clearly arranged. Group names are displayed in bold. You can open a group to display the names in it by clicking on the little arrow in front of their name.
Use Windows#FixDrag to move an entry from one group into another.
Save Image(http://yam.ch/export/HEAD/trunk/resources/themes/default/toolbar/tb_Save) Saves the address book to your hard disk.
Find Image(http://yam.ch/export/HEAD/trunk/resources/themes/default/toolbar/tb_Find) Searches the address book for a specific text string. All variables contained in the database will be searched with full support of Pattern matching. If the result of the search is positive the alias and the name of the found entry will be displayed. You can then do another search or edit the found entry. For example,
Anna#? finds all Annas contained in the address book.
Person Image(http://yam.ch/export/HEAD/trunk/resources/themes/default/toolbar/tb_NewUser), List Image(http://yam.ch/export/HEAD/trunk/resources/themes/default/toolbar/tb_NewList), Group Image(http://yam.ch/export/HEAD/trunk/resources/themes/default/toolbar/tb_NewGroup) All three buttons open the #FixEdit window to add a new entry to the address book; however, the appearance of the window depends on the type of entry, since the information stored is different.
Edit Image(http://yam.ch/export/HEAD/trunk/resources/themes/default/toolbar/tb_Edit) This also opens the Edit address window, to see or edit the information stored. Again, the layout depends on the type of entry.
Delete Image(http://yam.ch/export/HEAD/trunk/resources/themes/default/toolbar/tb_Delete) Deletes the selected entry from the address book.
Print Image(http://yam.ch/export/HEAD/trunk/resources/themes/default/toolbar/tb_Print) Prints the selected entry.
Unfold Image(http://yam.ch/export/HEAD/trunk/resources/themes/default/toolbar/tb_OpenTree) Unfolds all groups (subdirectories) of the address book so all entries will be visible.
Fold Image(http://yam.ch/export/HEAD/trunk/resources/themes/default/toolbar/tb_CloseTree) Folds all groups (subdirectories) of the address book so only the entries at the top of the hierarchy will be visible.
To: Uses the selected entry as the primary recipient of a new e-mail. If the address book window has been opened from the main window, a new 'Write' window will appear.
CC: Uses the selected entry as secondary recipient of a new e-mail. If the address book window has been opened from the main window, a new 'Write' window will appear.
BCC: Uses the selected entry as recipient of a hidden copy of a new e-mail. If the address book window has been opened from the main window, a new 'Write' window will appear.
In this window a single address book entry can be edited. According to the kind of entry (person, list or group), you will see a different set of editing fields. Click Okay to accept the changes, or Cancel if you change your mind.
Alias An 'Alias' is a convenient short name that identifies the address book entry unambiguously. Its function is to save typing -- you can put the alias into the "To:" field of a message, and YAM will fill in the details when sending the message. If you leave this field blank, YAM will create an alias for the entry on its own.
Real name The person's first name and surname.
Example: John Doe
Email address The Internet mail address to use to send mail to this person.
PGP key ID The hexadecimal code of this person's PGP public key, needed to send the recipient a PGP encrypted message. Click the pop-up button to select the key from your public keyring; PGP must be installed on your system and the key you're looking for must be there.
Homepage The URL for the person's homepage in the World Wide Web. YAM can connect to this address via your browser, provided that the appropriate script is specified in the Configuration#FixScripts configuration for 'When double clicking a URL' or you have OpenURL installed, in which case the latter will get priority. All you have to do is to click on the button to the right of the textfield.
Security The security level to use by default when sending email to this person.
Street Street and house number of the postal address.
Example: 43 High street
City / ZIP City and (ZIP) postcode (who would have guessed that...).
Example: Shrewsbury SY1 3PE
State / Country State/Country where this person lives.
Example: Shropshire, England
Phone number(s) One or more phone numbers (voice, FAX, mobile phone, whatever...).
Description (applies to person, list or group) Any comment you'd like to have stored to describe the current entry.
Example: My beloved one ;-)
Date of birth The person's date of birth. Enter it in the format DD-MMM-YYYY.
Select Here you can select a picture (preferably a portrait) of the person. Since YAM uses the datatypes.library, you may use any kind of picture format as long as you've installed the datatypes needed for displaying it. If you desire so, this picture will show up whenever you display a message written by this person (see 'Sender info' in the Configuration#FixRead configuration).
Download You can find a steadily growing number of portraits of other users of YAM on the YAM homepage. YAM can access this data bank automatically -- all you need to do is enter the name and/or the e-mail address, connect to the Internet and click the Download button. YAM starts by getting a list of available photos and searching it for the named person. If found, any information missing from the address book entry (Name, e-mail address and homepage) will be made good and the picture downloaded and saved in the gallery.
Alias Same as described above.
Return address If you'd like to maintain a small mailing list using a YAM distribution list, you will have to correct the "Reply-To:" addresses of the original messages, otherwise the answer to an e-mail would be returned to the message's author and not to the mailing list as you would probably want. Enter here the return address you'd like to use, or click the pop-up button to open the address book window and then drag an entry from there into this field.
Mailing list name When maintaining a mailing list by using a YAM distribution list, enter the mailing list's name here. This name will appear in the To: header field to help the recipient to sort the mail correctly by using filters.
Members A list of all current members of the distribution list. You may enter aliases, names or complete e-mail addresses. Click on New to add a new list member, Delete to delete the highlighted entry or Sort to have all entries sorted alphabetically.
Only the Alias and Description fields apply in this case.