diff --git a/activities-calendar.md b/activities-calendar.md new file mode 100644 index 0000000..c8bc8fe --- /dev/null +++ b/activities-calendar.md @@ -0,0 +1,86 @@ +#Activities calendar +##Introduction +The Linux Australia Council need to undertake a range of activities throughout the year. This document articulates those activities, when they have to be done and why, and serves as a planning tool for the Linux Australia Council. + +##Overview +The key activities can be broadly categorised as; + +###Mandatory activities required for legislative compliance +* Ensuring compliance with Membership functions as per the [Constitution](https://github.com/linuxaustralia/constitution_and_policies/blob/master/constitution.txt). +* Production and publishing of agendas, minutes and outcomes of Council meetings, AGM meetings, Subcommittee meetings and so on. +* Ensuring compliance with financial obligations, such as keeping accurate accounts, financial reporting and auditing, payment of GST. +* Ensuring compliance with government reporting requirements, such as providing reporting data to the Australian Bureau of Statistics. + +###Discretionary activities that contribute to Linux Australia's goals and objectives +* Systems administration of Linux Australia infrastructure +* Social media management +* Updating the Linux Australia website content +* Specific project and event activities + +##Activities done on a fortnightly basis + +###Mandatory +* FINANCIAL + - ensure reconciliation and reporting of payments in financial systems + - ensure bills are paid on time + - ensure liquidity and positive cash flow + +* SECRETARIAL + - note any government or legal correspondence for actioning + - produce agendas and minutes for Council Meeting + - handle any Membership applications in line with Constitution + +###Discretionary +* Publish minutes of meetings +* Social media management +* Infrastructure systems administration +* Review mailing lists and remove spam entries +* Meet with LA stakeholders such as Event Subcommittees, key partners, suppliers and members as appropriate +* Update Subcommittee Register as appropriate +* Update website content +* Review any correspondence and act as appropriate +* Review any pull requests to Linux Australia policies + +##January +* Undertake GST reporting and payments for Quarter 4 +* Issue final Call for Agenda Items for AGM +* Issue Agenda for AGM +* Hold AGM +* Record minutes of AGM, and publish minutes of AGM +* Ensure smooth running of linux.conf.au + +##February +* Ensure new Council is inducted appropriately (permissions, access to systems, briefing on relevant policies etc) +* Plan for Council Face to Face + +##March +* Seek quotes on Insurance (due 19th April) + +##April +* Undertake GST reporting and payments for Quarter 1 +* Finalise insurance renewal +* Hold Council Face to Face + +##May +* Renew auDA Membership + +##June +* Do Call for Bids for linux.conf.au + +##July +* Undertake GST reporting and payments for Quarter 2 +* Ensure Budget for October-September of next year is approved + +##August +* Bid Team venue inspections for linux.conf.au + +##September +* End of financial year for Linux Australia + +##October +* Undertake GST reporting and payments for Quarter 3 + +##November + +##December +* Call for Agenda items for AGM