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Plan to move inactive rep to Alumni #362

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irvin opened this Issue Dec 11, 2018 · 7 comments

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irvin commented Dec 11, 2018

Goal: Plan to move inactive rep (no report more than 12M) to Alumni

Related Issues & Links:

Roles:

Responsible: @irvin

Accountable:

Supporting:

Consulted:

Informed:

Required:

  • list of inactive rep (Due: )
  • email template to ask for update (owner Irvin)
  • send out notice email (owner: Irvin)
  • announce the preliminary list on Discourse (owner: Irvin)
  • get final list of inactive rep (owner, Due: 2019 Feb 5)
  • move innactive list to Alumni (owner: irvin, Due: Feb 12 )
  • create a procedure to auto-generate alumni cert and draft email (owner: Irvin)
  • send out alumni certificationn (owner: Irvin, Due: )
  • remove alumni from Mozillians NDA group (owner: Konstantina Due: )

@irvin irvin self-assigned this Dec 11, 2018

@Mte90 Mte90 self-assigned this Dec 12, 2018

@MichaelKohler MichaelKohler added this to To Do in Tasks Dec 15, 2018

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irvin commented Dec 18, 2018

This is the draft mail content - https://docs.google.com/document/d/1zEs5YnHjiurgPgBq5hd7NEuBw8Qth38yZZZnJgQuAvo/edit

I will send out the mail this week (before Dec 21), and wait for 4 weeks for the in-active rep to update their activities (due Jan 20).

After Jan 20, I will come up with a list of non-updated rep to be moved.

@Mte90 Mte90 changed the title Plan to move inactive rep to Alumin Plan to move inactive rep to Alumni Jan 3, 2019

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irvin commented Jan 3, 2019

I had sent the inactive notice letter and cc'ed council. The deadline of the inactive rep to update the profile is Jan 23 (3 weeks later), there are 35 receivers (listed here https://docs.google.com/spreadsheets/d/1x5YfxZSINc6pUuJTJSJ3A8EiZwsxYxXGW6850jYCvlQ/edit#gid=1542576045

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irvin commented Jan 28, 2019

I have add an additional step to post the preliminary list to Discourse, asking reps to check if any of them are still active. I'll come up with real final list after Feb 4.
https://discourse.mozilla.org/t/inactive-reps-who-will-be-graduated-to-alumni-next-month/35419

The post had also been shared to Telegram (rep and mentor) and Facebook group
https://www.facebook.com/groups/mozilla.reps/permalink/2078002628956008/

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irvin commented Feb 12, 2019

When I'm move inactive rep, I find Luis Richard Dominguez has report new activity in last year (this may be the bug when I generate the list, or he had added the report).

Besides him, all other inactive reps are all alumni now.

Also, profile of Matjaz Horvat had some problem after move to alumni that his profile page disappeared.
https://bugzilla.mozilla.org/show_bug.cgi?id=1527223

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irvin commented Feb 24, 2019

Rep contribution cert already sent to all new alumni. (except Matjaz, whose profile is still under fixing.)

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irvin commented Mar 5, 2019

We had done removing these alumni from NDA. End of this round.

@irvin irvin closed this Mar 5, 2019

@irvin irvin referenced this issue Mar 20, 2019

Open

Plan to move inactive rep to Alumni (Q2 2019) #375

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