From 557b40b704e3804e6a23f16b580c3fb39983eba2 Mon Sep 17 00:00:00 2001 From: David Lewis Date: Thu, 25 Sep 2025 11:05:16 +0100 Subject: [PATCH 1/3] Add AI policy and template link --- _conferences/2026/06_call.html | 4 ++- _conferences/2026/07_ai.html | 48 ++++++++++++++++++++++++++++++++++ 2 files changed, 51 insertions(+), 1 deletion(-) create mode 100644 _conferences/2026/07_ai.html diff --git a/_conferences/2026/06_call.html b/_conferences/2026/06_call.html index 32b0becb..ea99e4e8 100644 --- a/_conferences/2026/06_call.html +++ b/_conferences/2026/06_call.html @@ -125,7 +125,9 @@

Submissions

to five keywords – these will be used for review assignment, but may also appear on the conference programme and website. Since review will be anonymous, please ensure that all identifying information is removed from your PDF before submission.

-

Please see our website for templates for your PDF proposals. Word counts apply to the +

Please use our template at + https://tinyurl.com/MEC2026-Template + for your PDF proposals. Word counts apply to the text of the proposal, excluding titles, keywords and references.

Long papers: 1000-1500 words

Long papers are expected to present overviews or specific aspects of ongoing or completed diff --git a/_conferences/2026/07_ai.html b/_conferences/2026/07_ai.html new file mode 100644 index 00000000..123a8d9e --- /dev/null +++ b/_conferences/2026/07_ai.html @@ -0,0 +1,48 @@ +--- +layout: conference +title: "Statement on the use of generative AI" +permalink: "/conference/2026/ai-statement/" +tag: MEC2026 +id: statement-ai +--- +Music Encoding Conference banner showing scenes from Clerkenwell, London +

+ +

Statement on the use of generative AI in submissions for MEC 2026

+

+ We recognize that authors of academic works use a variety of tools in the research on + which they report, and to prepare the report itself, from simple ones to very sophisticated + ones. We note that tools may generate useful and helpful results, but also errors or + misleading claims. Knowing which tools were used is relevant to evaluating + and interpreting academic works. +

+

+ In view of this, we +

+
    +
  1. + require authors to report in their work any significant use of software tools, such as + instruments and software that go beyond word processors or typesetters; we now include + in particular text-to-text generative AI among those that should be reported. +
    2. +
  2. + remind all colleagues that by signing their name as an author of a contribution, they + each individually take full responsibility for all its contents, irrespective of how + the contents were generated. If use of generative AI results in inappropriate + language, plagiarized content, errors, mistakes, incorrect references, or misleading content, + and that output is included in academic works, it is the responsibility of the author(s). This + may affect acceptance of your submission. +
    3. +
  3. + do not accept generative AI language tools as an author; instead authors should refer to (1). +
    4. +
+ +

+ This statement is an adapted version of the + arXiv + policy for authors’ use of generative AI language tools. + We reserve the right to amend this statement as discussions continue and evolve. +

+ +
From c5133eed1aeb227f40fd8bfac979a4fa50bc634d Mon Sep 17 00:00:00 2001 From: David Lewis Date: Thu, 25 Sep 2025 11:08:10 +0100 Subject: [PATCH 2/3] Add link to ai statement --- _conferences/2026/06_call.html | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/_conferences/2026/06_call.html b/_conferences/2026/06_call.html index ea99e4e8..16a41f73 100644 --- a/_conferences/2026/06_call.html +++ b/_conferences/2026/06_call.html @@ -112,8 +112,8 @@

Submissions

accepted submissions will have the opportunity to make non-substantive revisions before the conference, to address minor corrections or clarifications suggested during the review process.

-

Please also refer to the statement on our website on - the use of generative AI in submissions.
Accepted abstracts will be +

Please also refer to our statement on + the use of generative AI in submissions.
Accepted abstracts will be published as part of the conference program and a Book of Abstracts after the conference.

Authors are invited to upload their anonymized submissions for review to our From 7d4d7682bcb1e6232d3819a2b2fe9be9081d6068 Mon Sep 17 00:00:00 2001 From: David Lewis Date: Thu, 25 Sep 2025 16:13:19 +0100 Subject: [PATCH 3/3] Update _conferences/2026/07_ai.html MIME-Version: 1.0 Content-Type: text/plain; charset=UTF-8 Content-Transfer-Encoding: 8bit Remove last year's banner from this year's AI statement Co-authored-by: Stefan Münnich --- _conferences/2026/07_ai.html | 4 +++- 1 file changed, 3 insertions(+), 1 deletion(-) diff --git a/_conferences/2026/07_ai.html b/_conferences/2026/07_ai.html index 123a8d9e..95695c72 100644 --- a/_conferences/2026/07_ai.html +++ b/_conferences/2026/07_ai.html @@ -5,7 +5,9 @@ tag: MEC2026 id: statement-ai --- -Music Encoding Conference banner showing scenes from Clerkenwell, London +

Statement on the use of generative AI in submissions for MEC 2026