diff --git a/content/applications/finance/fiscal_localizations/denmark.rst b/content/applications/finance/fiscal_localizations/denmark.rst index 31986d2e53..564a34aa22 100644 --- a/content/applications/finance/fiscal_localizations/denmark.rst +++ b/content/applications/finance/fiscal_localizations/denmark.rst @@ -10,6 +10,12 @@ specifically regarding the storage and integrity of financial transactions and r Odoo recognizes the importance of adhering to Danish regulations and has implemented robust measures to ensure clients' data is secure and compliant. +.. important:: + Odoo’s registration as a digital bookkeeping system has been confirmed by the Danish Business + Authority under registration numbers `fob585505` and `fob441967`. Customers must meet certain + conditions to benefit from it, as outlined below. + + Key requirements of the Danish Bookkeeping Act ---------------------------------------------- @@ -19,7 +25,7 @@ The Danish Bookkeeping Act (DBA) outlines the `requirements for digital bookkepi - **Retain transactional data and receipts:** Store all recorded transactions and receipts covered by § 3 for a minimum of five years from the end of the financial year to which they pertain. -- **Ensure data integrity:** Prevent the company from changing, backdating, or deleting recorded transactions. +- **Ensure data integrity:** Prevent the customer from changing, backdating, or deleting recorded transactions. - **Maintain data accessibility:** Store all recorded transactions in a structured and machine-readable format for the required five-year period, regardless of customer relationship status, bankruptcy, or dissolution. @@ -27,11 +33,31 @@ The Danish Bookkeeping Act (DBA) outlines the `requirements for digital bookkepi - **Provide decryption capabilities:** Ensure that encrypted bookkeeping data and receipts can be decrypted into a structured and readable format. -Odoo compliance measures ------------------------- +Odoo Compliance +--------------- + +Odoo's registration as digital standard bookkeeping systems with the Danish Business Authority +confirms that Odoo meets the applicable criteria for digital bookkeeping systems in Denmark, +in accordance with the requirements of the :abbr:`DBA (Danish Bookkeeping Act)`. + +However, to benefit from all the required guarantees for digital bookkeeping systems in Denmark, +customers must meet a few conditions. + +Conditions for full DBA compliance +~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ + +- The customer uses Odoo Accounting on the Odoo SaaS platform (Odoo Online); +- The customer has an active Odoo subscription (e.g., Standard or Custom Plan), or their database is + managed by an officially registered `Odoo Accounting Firm `_; +- The customer refrains from customizations or actions intended to undermine the system’s immutability, + traceability, or security controls. + +.. note:: + Customers using Odoo products outside these conditions are responsible for ensuring their own + compliance with the DBA. -For companies using Odoo on Odoo Cloud hosting specifically, these requirements are met -through the following features and processes: +When the above conditions are met, the requirements of the DBA are fulfilled through features and +processes described in the following sections. Immutable transaction records ----------------------------- @@ -58,9 +84,9 @@ Continuous data availability Automated data export and secure storage ---------------------------------------- -- Odoo Accounting implements no automatic deletion or archival of recorded transactions, so if a company has +- Odoo Accounting implements no automatic deletion or archival of recorded transactions, so if a customer has been recording transactions for six years, the six years of history are preserved in the Odoo Accounting database. -- As described in the `Odoo SLA `_ and +- As described in the `Odoo Cloud Hosting SLA `_ and `Odoo Privacy Policy `_, the Odoo Cloud relies on immutable daily snapshot backups, which cannot be individually altered or deleted, even at the customer's request, ensuring their integrity. - All documents and receipts stored in a database backup are available as a standard ZIP archive accompanying @@ -73,12 +99,10 @@ Data lifecycle management - Odoo database backups are available in standard SQL dump formats at all times and include all recorded transactions. -- The default Odoo Cloud SLA guarantees three months of backup history to all active customers. As a special guarantee for - Danish companies subject to the :abbr:`DBA (Danish Bookkeeping Act)` and who opt for an Odoo Cloud solution, the backup retention gets increased - to six years as soon as they decide to terminate their Odoo Cloud subscription, in order to comply with the - requirements of Annex 1, 4 of Executive Order 97. -- Companies who are using Odoo products outside of the Odoo Cloud are responsible for implementing their - own compliance with the :abbr:`DBA (Danish Bookkeeping Act)`. +- The `Odoo Cloud Hosting SLA `_ guarantees three months of backup history to all + active customers. As a special guarantee for Danish customers subject to the DBA and meeting the conditions + highlighted above the last Odoo Cloud backup retention gets increased to six years as soon as they decide to + terminate their Odoo Cloud subscription, in order to comply with the requirements of Annex 1, 4 of Executive Order 97. Decryption ----------