From 28fdaafb665bb04936851efe44b9ce66d618528f Mon Sep 17 00:00:00 2001 From: NPDebs Date: Sun, 7 Apr 2024 12:11:29 +0100 Subject: [PATCH] Move cohort-notes and cohort-emails into ols-5 repo. Signed-off-by: NPDebs --- cohort-emails/README.md | 3 + cohort-emails/graduations.md | 27 +++ cohort-emails/week-05.md | 33 ++++ cohort-emails/week-06.md | 24 +++ cohort-emails/week-07.md | 29 +++ cohort-emails/week-08.md | 57 ++++++ cohort-emails/week-09.md | 40 +++++ cohort-emails/week-11.md | 32 ++++ cohort-emails/week-12.md | 23 +++ cohort-emails/week-13.md | 39 ++++ cohort-emails/week-14.md | 21 +++ cohort-notes/graduations.md | 164 +++++++++++++++++ cohort-notes/week-06.md | 337 +++++++++++++++++++++++++++++++++++ cohort-notes/week-07.md | 148 +++++++++++++++ cohort-notes/week-08.md | 269 ++++++++++++++++++++++++++++ cohort-notes/week-09.md | 225 +++++++++++++++++++++++ cohort-notes/week-12.md | 217 ++++++++++++++++++++++ cohort-notes/week-13.md | 213 ++++++++++++++++++++++ 18 files changed, 1901 insertions(+) create mode 100644 cohort-emails/README.md create mode 100644 cohort-emails/graduations.md create mode 100644 cohort-emails/week-05.md create mode 100644 cohort-emails/week-06.md create mode 100644 cohort-emails/week-07.md create mode 100644 cohort-emails/week-08.md create mode 100644 cohort-emails/week-09.md create mode 100644 cohort-emails/week-11.md create mode 100644 cohort-emails/week-12.md create mode 100644 cohort-emails/week-13.md create mode 100644 cohort-emails/week-14.md create mode 100644 cohort-notes/graduations.md create mode 100644 cohort-notes/week-06.md create mode 100644 cohort-notes/week-07.md create mode 100644 cohort-notes/week-08.md create mode 100644 cohort-notes/week-09.md create mode 100644 cohort-notes/week-12.md create mode 100644 cohort-notes/week-13.md diff --git a/cohort-emails/README.md b/cohort-emails/README.md new file mode 100644 index 0000000..b878ad2 --- /dev/null +++ b/cohort-emails/README.md @@ -0,0 +1,3 @@ +# Cohort emails + +Emails sent on a weekly basis to cohort members sharing what's happening in a given week. diff --git a/cohort-emails/graduations.md b/cohort-emails/graduations.md new file mode 100644 index 0000000..d13f76f --- /dev/null +++ b/cohort-emails/graduations.md @@ -0,0 +1,27 @@ +[rest of this mail in English] + +Hi all! + +We're heading towards the end of OLS-5 and that means it's time to start planning for graduations! Here's what you need to know. + +We have five graduation slots coming up in June and July. In order to get an OLS-5 certificate, you must participate in a graduation. +- Registration: https://www.eventbrite.com/cc/ols-5-graduations-432229 <-- PLEASE REGISTER FOR A SLOT ASAP SO WE CAN PLAN +- Time zones: https://pad.sfconservancy.org/p/ols-5-graduations + +If you **have been able to attend/watch calls** (cohort calls, mentoring calls, etc.) and complete some assignments: Please register for whichever graduation slot works best for you! + +If you **haven't attended/watched many calls** and/or are missing some assignments: Don't worry, you can still graduate! We are hosting several catch-up sessions over June and early July. Please come to at least two sessions (time/dates here: and in the OLS calendar https://pad.sfconservancy.org/p/ols-5-catchup-sessions ) and be prepared to work on (or discuss) assignments. These will be very loosely structured calls, giving you a chance to chat to OLS community members, including cohort members and OLS organisers, and catch up on OLS things in a low-pressure way. + +View all the session dates / times in the OLS calendar or this etherpad: https://pad.sfconservancy.org/p/ols-5-catchup-sessions Still can't attend? email te...@openlifesci.org or y...@openlifesci.org and we'll help out. + +**¿Habla español? (Speak Spanish?)** - if you can, please register for graduation 5. We're in the process of arranging two translators, one English -> Spanish, and one Español -> Ingles. English speakers are welcome to present at this call too, but priority will be given to Spanish speakers if needed. <-- PLEASE REGISTER ASAP SO WE CAN GIVE DETAILS TO OUR TRANSLATORS + +We will have limited slots for the presenters at each call, therefore, please register as a presenter (choose the “Presenter (OLS-5 project leader” option) for one call only where you will share your work and graduate from the cohort. + +Would you like to invite anyone outside of OLS to join and watch your graduation? Please share the above registration page links with them - they can register (as viewers) to participate in the call(s). We’ll also invite all OLS-5 mentors and experts! + +If you’ve experienced a delay or impact of any kind, from COVID or any other life events affecting the wellbeing of you, your family, or your friends - let us know (te...@openlifesci.org or a DM on Slack), and we’ll put things on pause and arrange to wrap up graduations when things are a bit calmer. + +## What do I do at a graduation?! +We have a grad guide - check it out here: https://github.com/open-life-science/policies-procedures-and-docs/blob/main/cohort-procedures-and-templates/graduation-guide.md - and you can admire previous graduations on YouTube: https://www.youtube.com/c/OpenLifeSci/playlists - there are four graduation playlists from OLS-1 to OLS-4. + diff --git a/cohort-emails/week-05.md b/cohort-emails/week-05.md new file mode 100644 index 0000000..2565fce --- /dev/null +++ b/cohort-emails/week-05.md @@ -0,0 +1,33 @@ +# Subject: [OLS-5 week 5] Mentor call and optional GitHub training + +--------------- + +Hey all! + +## Last week: + +We had a cohort call (notes), with Mayya Sundukova co-hosting the call, and guest speakers Hao Ye on open licensing, Raniere Silva on READMEs, and D Sarah Stamps on contributing guidelines and codes of conduct. If you were unable to attend, please review the notes, and make sure to watch the recording on YouTube - it should be on our YouTube channel by the end of Monday 28 April. +🎉 We also voted on a cohort name: OLS-5 is cohort “Hope” - in your language it might be cohort “Asha”/”आशा“ (Hindi), “Hoffen”/”Hoffnung” (German), "Esperanza"/”ilusión” (Spanish), "Tikva" תִקוָה (Hebrew), “Speranza” (Italian), “надежда”/”Nadezhda” (Russian), “ITXAROPENA” (Basque), “Hopen (Dutch), "희망"/”Hui-mang” (Korean), “希望”/”Hei Mong” (Chinese/Cantonese) and “Espoir” (French) (did we miss your language? Let us know in Slack). + +## Next week - Everyone: + +Meet with your mentor! Spend a few minutes chatting with your mentors about inviting an expert to a mentor meeting in week 7 or 9 to offer advice and insights - this could be someone from the OLS expert list or someone you or your mentor knows. + +## Next week - Optional: + +Monday 28th GitHub Training: We have an optional GitHub training cohort call. Come along if you are new to GitHub, if you’d like to learn about social and collaborative aspects of GitHub, or if you’d like to share your expertise with others! As usual, we will record the call for those who can’t make it. + +- Notes with joining link: https://bit.ly/ols-5-week-05 +- Time zone: https://arewemeetingyet.com/Berlin/2022-03-28/18:00/week-05 +- Website: https://openlifesci.org/ols-5/schedule#week-05 + +### Before this meeting: +Create a GitHub account (if you don’t have one already) - https://github.com/ + +Finally, don’t forget there are a few more changing clocks/timezones over the next few days. + +Questions, worries, concerns, ideas? Email team@openlifesci.org or book in a few minutes to chat (open equally to project leads/mentees/experts/mentors). + +Your Open Life Science Team, + +Bérénice, Emmy, Malvika, Yo diff --git a/cohort-emails/week-06.md b/cohort-emails/week-06.md new file mode 100644 index 0000000..73dd215 --- /dev/null +++ b/cohort-emails/week-06.md @@ -0,0 +1,24 @@ +# Subject: [OLS-5 week 6] Cohort call Open Science I: project development + +--------------- +Hello Cohort Esperanza! + +## Next week: + +We will have our Open Science I: Project Development cohort call, with several experienced guest speakers. We will discuss agile project development/management plans (Renato Alves) and introduce different practices in open-source hardware (Hong Phuc Dang), open-source software (Andrew Stewart), and open data (Lilly Winfree). + +- Notes with joining link: https://bit.ly/ols-5-week-06 +- Time zone: https://arewemeetingyet.com/Berlin/2022-04-04/18:00/week-06 +- Website: https://openlifesci.org/ols-5/schedule#week-06 + +## This week: + +We hope that you had a great time catching up with your mentors, discussing your assignments, and sharing your understanding of how the assignments apply to your community! +We also had a GitHub skill-up training call ([syllabus](https://openlifesci.org/ols-5/schedule#week-05), [notes](https://bit.ly/ols-5-week-05), and [video](https://www.youtube.com/watch?v=90BOler9hqI)) for folks who are new to GitHub. Please use Slack (#technical-help or #ols-5-general) to ask questions and receive help in troubleshooting. + +Start getting ready to bring your project online in the next few weeks through GitHub, [GitHub Pages](https://pages.github.com/), [WordPress](https://wordpress.com/), [Google Sites](https://sites.google.com/), or other suitable ways (if you haven’t done that already). If you need help with this, connect with us on Slack. + +Feeling lost, need some more personal discussion, or want someone to listen to your ideas/plan/concerns? Email team@openlifesci.org or [book in a few minutes to chat](https://calendly.com/yo-yehudi/ols-chat-with-yo?month=2022-04) (open equally to project leads/mentees/experts/mentors). + +Your Open Life Science Team, +Bérénice, Emmy, Malvika, Yo diff --git a/cohort-emails/week-07.md b/cohort-emails/week-07.md new file mode 100644 index 0000000..b50e869 --- /dev/null +++ b/cohort-emails/week-07.md @@ -0,0 +1,29 @@ +Subject: [OLS-5 week 7] Mentor call and an optional Q&A call! +--------------- + +Dear cohort [आशा / Asha](https://dict.hinkhoj.com/shabdkhoj.php?word=%E0%A4%86%E0%A4%B6%E0%A4%BE&ie=UTF-8), + +This week: + +We had a cohort call: “Open Science I: Project Development and Introduction to Working Open”. Guest speakers Renato Alves, Andrew Stuart, Lilly Winfree and Hong Phuc Dang shared their experience in applying iterative project management methods, and managing and developing open software, data and hardware. If you were unable to attend, the recording will be on YouTube by end of day Monday 11 April. In the meantime you can review the [notes](https://bit.ly/ols-5-week-06) (thank you Festus for co-hosting this call!) + +To help you break down your project’s milestones using agile development and management methods, [we have an assignment for you](https://docs.google.com/document/d/1FFU3ZngDl_Rh1V979qvnKMQSgyAZ0VnvPhCBcu7CSL8/edit?usp=sharing) (make a copy for your project). + +Next week - everyone: Meet with your mentor! +You should invite an expert to this week’s call and/or prepare to invite another one for week 9. If you are not sure who to invite, please contact us (team@openlifesci.org) so that we can help you identify one from the OLS expert list or someone we may know in our network. + +Prepare to meet an expert: We have a guide to help you prepare notes that you should share with the invited expert in your invitation email. This will allow the experts to assess what to expect at the call and how best they can share their skills and insights with you: https://github.com/open-life-science/policies-procedures-and-docs/blob/main/cohort-procedures-and-templates/expert-guide.md + +Next week - optional: Open Q&A call +We’re now almost in the 7th week of the program! We have discussed many topics and open science concepts and imagine that you have many questions, and ideas that you might want to discuss. Come along to our open Q&A call to share those with the OLS team: + +- Notes with joining link: https://bit.ly/ols-5-week-07 +- Time zone: https://arewemeetingyet.com/Berlin/2022-04-13/11:00/week-07 +- Website: https://openlifesci.org/ols-5/schedule#week-07 + +Questions, worries, concerns, ideas? Email team@openlifesci.org or [book in a few minutes to chat](https://calendly.com/yo-yehudi/ols-chat-with-yo) (open equally to project leads/mentees/experts/mentors). 🌻 + +Your Open Life Science Team, +Bérénice, Emmy, Malvika, Yo + + diff --git a/cohort-emails/week-08.md b/cohort-emails/week-08.md new file mode 100644 index 0000000..689af32 --- /dev/null +++ b/cohort-emails/week-08.md @@ -0,0 +1,57 @@ +Subject: [OLS-5 week 8] Cohort call, Community design for inclusivity + +--------------- + +TO: OLS + SPEAKERS: +------- + +Hello Tikva/תִּקְוָה Cohort! + +Last week was a mentor call. Hopefully, you’ve had the chance to talk about how progress is going and discuss questions regarding assignments or your project. + +## Next week: + +Next week on Wednesday 20 April is our cohort call: Community design for inclusivity. Guest speakers Chad Sansing and Anelda van der Walt will be talking about Mountain of engagement, community interactions, Personas and pathways, and welcoming new contributors. + + +- Notes with joining link: https://bit.ly/ols-5-week-08 +- Time zone: https://arewemeetingyet.com/Berlin/2022-04-20/11:00/week-08 +- Website: https://openlifesci.org/ols-5/schedule#week-08 + +As usual, if you’re unable to make this call we’ll upload the recording to the OLS YouTube channel by end of day Monday 25 April. . + +## 📚 Assignments so far +We hope you are making time to do your assignments in the context of your projects. Please update your issues (https://github.com/open-life-science/ols-5/issues) to ask for feedback, question or support as needed. We encourage you to also connect with others on our Slack workspace. +If you’ve been having trouble keeping up with the assignments, don't worry. You can always go back and reflect upon the assignments in the next weeks or in the future - it may surprise you how often we refer back to these lessons! Please remember that the main goal here is to learn and understand the wider application of open science concepts. + +## Before this cohort call: + +- Create a project development plan for your project: Assignment to help you use Agile methods to break down your milestones into smaller tasks and define a timeline for your milestones. +- You can explore how to manage your tasks using project management or kanban tool like GitHub projects (short intro), Trello, Asana or Zenhub in GitHub +- Make sure that by now you have added a license, contribution guideline, and selected a Code of Conduct in your GitHub repository. If you feel stuck and don’t know where you start, take a look at this repo to see a basic recommended structure of an open-source project. +- Look up two other projects and comment on their issues and share feedback on their Open Canvas and README + +Feeling lost, need some more personal discussion, or want someone to listen to your ideas/plan/concerns, book in a few minutes to chat 🗣 (open equally to project leads/mentees/experts/mentors). +Questions, worries, concerns, ideas? Email team@openlifesci.org. 📢 + +Your Open Life Science Team, + +Bérénice, Emmy, Malvika, Yo + + + + + + + + + + + + + + + + + + diff --git a/cohort-emails/week-09.md b/cohort-emails/week-09.md new file mode 100644 index 0000000..d0dd322 --- /dev/null +++ b/cohort-emails/week-09.md @@ -0,0 +1,40 @@ +Subject: [OLS-5 week 9] Skill-up session: open leadership in academia, industry and beyond, and mid-term survey + +------ +To: OLS project leads + speakers + +====== + +Hello 希望/Hei Mong Cohort! +Can you believe we have reached the middle of the program? Neither can we! 🤯 +By now, you may have gotten your project up (online) and running. We want to remind you that the aim of this program is to help you learn best practices in Open Science and grow your community leadership skills through our cohort calls and assignments. Therefore, it's completely ok if you haven't found the direct applications of these practices or skills into your current project, or haven't completed some assignments yet. You should approach these lessons as a useful skill-set for the long term. + +Next week - optional but hugely popular: + +On Monday 25 April, we have a skill-up call on Open Leadership, where we’ll be hosting a panel with community leaders who bring a wide range of expertise from academia, funding, policy development and social entrepreneurship - Angela Okune, Jason Williams, Mayya Sundukova, and Melissa Mendonça. + +Notes with joining link: https://bit.ly/ols-5-week-09 +Time zone: https://arewemeetingyet.com/Berlin/2022-04-25/18:00/week-09 +Website: https://openlifesci.org/ols-5/schedule#week-09 + +This week - everyone: Meet with your mentor! + +You should invite an expert to this week’s call and/or prepare to invite another one for week 10. If you are not sure who to invite, please contact us (team@openlifesci.org) so that we can help you identify one from the OLS expert list or someone we may know in our network. + +Preparations for meeting with an expert: We have [a guide](https://github.com/open-life-science/policies-procedures-and-docs/blob/main/cohort-procedures-and-templates/expert-guide.md) to help you prepare notes that you should share with the invited expert in your invitation email. This will allow the experts to assess what to expect at the call and how best they can share their skills and insights with you. + +Mid-term Survey + +There is no assignment this week except for a short survey for you to fill out. To help us assess the impact of the program so far, and allow us to improve it for you for the remaining term, please take this mid-term survey: LINK REMOVED +This is mandatory, but should only take a minute or two. You can edit your response until April 30, 2022. + +Last week + +We had a cohort call on community design for inclusivity, co-chaired by Batool! Chad Sansing, Anelda van der Walt and Yo talked about the mountain of engagement, using personas and pathways to build communities and mentored contributions. + +A recording of the call will be uploaded to the OLS YouTube channel in the next few days. You can also check out our shared notes from the call. + +Questions, worries, concerns, ideas? Email team@openlifesci.org or book in a few minutes to chat 🗣 (open equally to project leads/mentees/experts/mentors). + +Your Open Life Science Team, +Bérénice, Malvika, Yo, Emmy diff --git a/cohort-emails/week-11.md b/cohort-emails/week-11.md new file mode 100644 index 0000000..778b9c9 --- /dev/null +++ b/cohort-emails/week-11.md @@ -0,0 +1,32 @@ +Subject: [OLS-5 week 11] Meet your mentors, meet the cohort, and open office +--------------- + +Dear [Hopen](https://en.wiktionary.org/wiki/hopen#Dutch) Cohort! + +## Last week: +We had a cohort call on open science and knowledge dissemination, with talks on persistent identifiers and discoverability (Joy Owango, TCC, Kenya), open access and preprints (Alex Mendonça, SciELO, Brazil), and open training in low and middle income settings (Piv Gopalasingam, EBI, UK). The recording will be available soon on our [YouTube channel](https://www.youtube.com/c/OpenLifeSci), and you can also see our shared notes. + +## This week - Everyone: +Three things! + +1️⃣ Social assignment: Some of you mentioned in your mid-cohort surveys that you’d like more chances to meet others from the cohort. This week, your assignment is to reach out to one other OLS-5 cohort member and arrange to meet and chat for half an hour via video, voice call, or Slack chat. You can reach out to other groups using your [GitHub issues](https://github.com/open-life-science/ols-5/), Slack, or come join us at the Q&A call to find someone. + +2️⃣ Meet your mentor! A small challenge: If you or one of your team-mates (if you have a team) haven’t chaired a mentor meeting yet, we invite you to do so this week. Spend a little while chatting and admiring how far you’ve come, and think about what you’ll do with the remaining time in the program 🌸 + +3️⃣ 👉👉👉 Mid-term Survey: If you haven’t done so already, we’d really appreciate your feedback in this mid-term survey: [ADD LINK] +It should only take a minute or two. + +## This week - Optional: + +Open Q&A call: If you missed the cohort call last week and would like to discuss any of the concepts from the video and notes, come along to the open Q&A call (30 minutes): + +- Notes with joining link: https://bit.ly/ols-5-week-11 +- Time zone: https://arewemeetingyet.com/Berlin/2022-05-11/11:00/week-11 +- Website: https://openlifesci.org/ols-5/schedule#week-11 + +Questions, worries, concerns, ideas? Email team@openlifesci.org. 🌻 + +Your Open Life Science Team, +Bérénice, Emmy, Malvika, Yo + + diff --git a/cohort-emails/week-12.md b/cohort-emails/week-12.md new file mode 100644 index 0000000..703f540 --- /dev/null +++ b/cohort-emails/week-12.md @@ -0,0 +1,23 @@ +Hello [Umut](https://www.wordhippo.com/what-is/the-meaning-of/turkish-word-6d9c3f4513a5f76d347b2ee0a209ecbb63e5a463.html) Cohort! + +Next week: + +Next week’s cohort call (Wednesday 18 May) will be on Diversity and Inclusion & Ally skills, featuring guest speaker Rowland Mosbergen presenting on bias, followed by an Ally Skills session - identifying the power and privilege you may have, and learning when to use it to benefit others. + + - Notes with joining link: https://bit.ly/ols-5-week-12 + + - Time zone: https://arewemeetingyet.com/Berlin/2022-05-18/11:00/week-12 + + - Website: https://openlifesci.org/ols-5/schedule#week-12 + +📚 Thinking about OLS-5 graduations + +Every cohort of OLS wraps up with graduation calls: in week 15 we offer three time slots for graduation “rehearsal” preparation calls, and three more time slots in week 16 for The Real Thing, live streamed to YouTube - or if you’d prefer to do it privately, that’s fine too! Check the dates out in the OLS Calendar, or subscribe to the OLS calendar in your calendar: https://calendar.google.com/calendar?cid=b3BlbmxpZmVzY2lAZ21haWwuY29t + +If you’ve experienced a delay or impact of any kind, from COVID, kids, interruption in electricity, extremely busy work life… or any other life events affecting the wellbeing of you, your family, or your friends - let us know (te...@openlifesci.org or a DM on Slack), and we’ll put things on pause and arrange to wrap up graduations when things are a bit calmer. + +Stay well! + +Your Open Life Science Team, + +Malvika, Yo, Bérénice, Emmy diff --git a/cohort-emails/week-13.md b/cohort-emails/week-13.md new file mode 100644 index 0000000..6d80dbd --- /dev/null +++ b/cohort-emails/week-13.md @@ -0,0 +1,39 @@ +Hello Hope Cohort! + + +Last week: + +Last week we had a cohort call on Diversity and Inclusion along with the skill-up session on ally skills. This is an important aspect of Open Science that we want to promote in your projects and communities (Notes: https://bit.ly/ols-5-week-12). Please catch up by watching it on our YouTube channel along with any other cohort calls you might have missed: https://www.youtube.com/c/OpenLifeSci. + +Next week: + +At this week’s special call, we will host a short skill up session (20 minutes) on personal ecology and self care as open leaders which will be followed by a social session. We will try out Remotely Green, a sort of “Speed dating” or automatic breakout room tool, which you can preview here: https://app.remotely.green/event/f28c405f2701413bbb6ca1c2a87b523 + +The social call is open to all OLS members, previous and current cohorts! + +- Notes with joining link: https://bit.ly/ols-5-week-13 + +- Time zone: https://arewemeetingyet.com/Berlin/2022-05-23/18:00/week-13 + +- Website: https://openlifesci.org/ols-5/schedule#week-13 + +Mentor meeting next week: + +We’re heading towards the end of the program. During your catch up with your mentor this week, please take some time to reflect on what you’ve learned and achieved in OLS so far, as well as what you’d like to share at the graduations in June. + +Assignments: + + Catch up on your past assignments if you missed out on them. If you haven’t arranged to meet an OLS expert yet, please make sure to discuss it with your mentor or ask in slack for advice on who to invite - at least one expert invitation per project is required during OLS-5. + +Upcoming graduations and OLS-5 call: + +Next week we’ll share registration forms for OLS-5 graduations, and we’re also exploring bi-lingual English/Spanish graduations for one of the sessions. More next week! + +As always, thank you for your continued engagement and hard work. We are so excited to see you all arriving at the end of the programme and can’t wait to celebrate your graduation. + +Stay well! + +Your Open Life Science Team, + +Emmy, Malvika, Yo, Bérénice + diff --git a/cohort-emails/week-14.md b/cohort-emails/week-14.md new file mode 100644 index 0000000..3e5b1d5 --- /dev/null +++ b/cohort-emails/week-14.md @@ -0,0 +1,21 @@ +Hello Hope Cohort, + +**Last week:** We were delighted to catch up with some of you at the skill-up session on personal ecology and self-care - you can see our shared notes, and the call transcription will be on YouTube by the end of the 30th. We also had a lot of fun with “speed dating” quick 5 minute zoom breakout sessions just for socialising and talking about cats, plants, and computer problems. + +**Next week:** The cohort call will be on next steps in open science. We will discuss some next steps you can take in further opening up your work. Speakers will include Gilbert Beyamba from Pollicy (https://pollicy.org/) talking about citizen science, Stephan Druskat talking on FAIR Software/software management and citation, and Philippe Rocca-Serra on FAIR Data, metadata and data management. + +- Notes with joining link: https://bit.ly/ols-5-week-14 + +- Time zone: https://arewemeetingyet.com/Berlin/2022-05-30/18:00/week-14 + +- Website: https://openlifesci.org/ols-5/schedule#week-14 + +## Graduations and graduation rehearsals + +We’ve sent you a separate email about graduation planning - we’re excited to be nearly at the end of the cohort! You can see the graduation email here on the OLS-5 mailing list: [LINK REMOVED] + +Questions? Please email te...@openlifesci.org, ping us in Slack, or book ten minutes to chat with Yo: https://calendly.com/yo-yehudi/ + +Your Open Life Science Team, + +Malvika, Yo, Bérénice, Emmy diff --git a/cohort-notes/graduations.md b/cohort-notes/graduations.md new file mode 100644 index 0000000..13b730c --- /dev/null +++ b/cohort-notes/graduations.md @@ -0,0 +1,164 @@ + +# Week 16: OLS-5 Graduations Group 1 + +Syllabus : [https://openlifesci.org/ols-5/schedule/#week-16](https://openlifesci.org/ols-5/schedule/#week-16) + +Looking for other Graduation notes? See here: [https://pad.sfconservancy.org/p/ols-5-graduations](https://pad.sfconservancy.org/p/ols-5-graduations) + + * Group 1 Call time : + + +**Important links for OLS-5 Graduation Group 1:** + + * Zoom link: TO BE ADDED + * YouTube Live streaming link: [https://www.youtube.com/c/OpenLifeSci](https://www.youtube.com/c/OpenLifeSci) + * Otter live transcription link: TO BE ADDED + + +**Call recording reminder:** + + * Please note that this call will be recorded and live streamed to YouTube! + * Turn on your webcam if you don’t mind being in the video (or off if you do!) + + +**Participation reminder:** + + * Code of conduct \& community participation guidelines: [https://openlifesci.org/code-of-conduct](https://openlifesci.org/code-of-conduct) + * If you experience or witness unacceptable behaviour, or have any other concerns, please report it by contacting the organisers - Bérénice, Malvika, Yo and Emmy. (team@openlifesci.org). + * To report an issue involving one of the organisers, please email one of the members individually (berenice@openlifesci.org, malvika@openlifesci.org, yo@openlifesci.org, emmy@openlifesci.org). + + +## Roll Call for the OLS-5 Project Leads: + +(we will use this order for your graduation presentations) + +*Name / Project / social handles (twitter, GitHub, etc.) / What are you looking forward to after the OLS-5 graduation?* + + 1. + + 1. + 1. + + 1. + 1. + 1. + 1. + + + +## Roll Call for the friends, family, supporters of OLS/OLS participants: + +*Name / Project / social handles (twitter, GitHub, etc.) /* What are you looking forward to during this call? + + * + * + * + * + + * + * + + + +## 🖥 Project Presentations + +[HOST NAME] (⏰ 3 min) + +Presenters will add their info in the following format + + 1. // // + * Links + * + + * Where can others help? + * + * Questions / Comments from the audience? + * + * + 1. . // // + * Links + * + + * Where can others help? + * + * Questions / Comments from the audience? + * + * + 1. // // + * Links + * + + * Where can others help? + * + * Questions / Comments from the audience? + * + * + 1. // // + * Links + * + + * Where can others help? + * + * Questions / Comments from the audience? + * + * + 1. // // + * Links + * + + * Where can others help? + * + * Questions / Comments from the audience? + * + 1. // // + * Links + * + + * Where can others help? + * + * Questions / Comments from the audience? + * + 1. // // + * Links + * + + * Where can others help? + * + * Questions / Comments from the audience? + * + 1. // // + * Links + * + + * Where can others help? + * + * Questions / Comments from the audience? + * + 1. // // + * Links + * + + * Where can others help? + * + * Questions / Comments from the audience? + * + * + + +## 🗣️ Closing + +(⏰ 2 minutes) 60 + +GROUP PHOTO!!! + + + +*License*: CC BY 4.0, Open Life Science (OLS-5), 2022 + + + + + + + + diff --git a/cohort-notes/week-06.md b/cohort-notes/week-06.md new file mode 100644 index 0000000..2f74f59 --- /dev/null +++ b/cohort-notes/week-06.md @@ -0,0 +1,337 @@ + +# Week 06 - Open Science I: Project Development and Introduction to Working Open + +April 4 + +- Notes with joining link: [https://bit.ly/ols-5-week-06](https://bit.ly/ols-5-week-06) + +- Time zone: [https://arewemeetingyet.com/Berlin/2022-04-04/18:00/week-06](https://arewemeetingyet.com/Berlin/2022-04-04/18:00/week-06) + +- Website: [https://openlifesci.org/ols-5/schedule#week-06](https://openlifesci.org/ols-5/schedule#week-06) + + + +**Duration**: 90 minutes + +**Hosts**: + +**Zoom link to join the call**: **[]This will be added shortly before the call[]** + + + + + +## Join the call + + * Please note that this call will be recorded + * The video will be available on the YouTube channel by end of day Monday next week: [https://www.youtube.com/openlifesci](https://www.youtube.com/openlifesci) + * Turn on your webcam if you don’t mind sharing your face (or off if you do!) + * **Please edit your Zoom name** (click on the three dots on the top right of your video) and add one of the following letters in front of your name. + * **W **for written reflection-based exercise in the main room + * **S** for Spoken Discussion Breakout Room This will help us assign you to the breakout room with the format of your choice + + +## This week + +During this week’s cohort call, we will learn about: + + * Project development plan + * Open Software + * Open Hardware + * Open Data + + +## Before this meeting + + * Look up two other projects and comment on their issues with feedback on their Open Canvas and README + * OLS-5 issues: [https://github.com/open-life-science/ols-5/issues](https://github.com/open-life-science/ols-5/issues) + + +### OLS progress assessment: Week 1 - Week 5 + +You have been working on the following assignments and tasks to understand and use Open Science concepts introduced in the last 2 cohort calls (if you haven’t worked on them, please create a plan so that we can advance our projects without having too much workload later): + + * Create a GitHub/online repository for your project + * Create an OLS-5 issue ([https://github.com/open-life-science/ols-5/issues](https://github.com/open-life-science/ols-5/issues) ) with this issue checklist ([https://raw.githubusercontent.com/open-life-science/ols-5/master/.github/ISSUE\_TEMPLATE/project.md](https://raw.githubusercontent.com/open-life-science/ols-5/master/.github/ISSUE\_TEMPLATE/project.md) ) for your project and add your project’s online repo link + * you can cross what you have done each week + * Create and share links to your assignments in your OLS-5 issue: + * Create an open canvas + * Your project vision statement + * Compare/contrast table for your community’s current and desired value exchange, and establish milestones through your roadmap + * More on roadmaps: [https://mozilla.github.io/open-leadership-training-series/articles/opening-your-project/start-your-project-roadmap/#assignment--make-a-project-roadmap](https://mozilla.github.io/open-leadership-training-series/articles/opening-your-project/start-your-project-roadmap/#assignment--make-a-project-roadmap) + * Using your canvas, vision and roadmap - start writing a README, or landing (web)page, for your project + * Select an open license to your repository as a file called LICENSE.md + * More on open licenses: [https://mozilla.github.io/open-leadership-training-series/articles/get-your-project-online/sharing-your-work-in-the-open/](https://mozilla.github.io/open-leadership-training-series/articles/get-your-project-online/sharing-your-work-in-the-open/) + + +## Roll call + + * Name / Project / social handles (twitter, GitHub, etc.) / emoji mood + * + * + * + * + * + * + + +## Icebreaker question + +What is your recent favorite tool or app or software? + + * + * + * + * + + +## 🗣️Welcome! + +HOST (⏰ 2 mins) + + + + * Reminder: []Code of conduct \& community participation guidelines: [][https://openlifesci.org/code-of-conduct](https://openlifesci.org/code-of-conduct) + * If you experience or witness unacceptable behaviour, or have any other concerns, please report it by contacting the organisers - Bérénice, Malvika, Emmy and Yo. (team@openlifesci.org). + * To report an issue involving one of the organisers, please email one of the members individually (berenice@openlifesci.org, malvika@openlifesci.org, emmy@openlifesci.org, yo@openlifesci.org). + * Otter.ai transcript to follow along by clicking on "live on otter.ai" on top right of your screen or see here: + * Please edit your Zoom name (click on the three dots on the top right of your video) and add one of the following letters in front of your name. + * **W for written** reflection-based exercise in the main room + * **S for Spoken** Discussion Breakout Room/ This will help us assign you to the breakout room with the format of your choice + + +## ✏️ Open Science I: Using project management skills during development stage + +Host: HOST (3 min) [⏰ 10] + +Open science has many aspects, so we’ll be covering this over three separate cohort calls. + + + +This week, we will learn about iterative project management and look at how project management skills can be applied in the development stage of different types of open science projects: + + * Open Source Software (reproducible, peer-reviewed code!) + * Open Data and sharing research outputs! + * Open Source Hardware (affordable, maintainable equipment!) +In the cohort call in week 10, we will learn more about open dissemination - pre-registration, citizen science and code publishing. + + + +## 📊Case study 1: Managing \& developing research data + +HOST (10 minutes + 5 for questions) [⏰ 25] + +**Guest speaker**: Lilly Winfree + + * Slides: + * Notes: + * + + * Questions: + * + * + * + + +## 💻Case study 2: Managing \& developing an open source software project + +HOST (15 minutes + 5 for questions) [⏰ 45] + +**Guest speaker:** Andrew Stewart + + * Slides: <- LINK + * Notes: + * + + * Questions: + * + * + * + * + + + +## 🖥 Agile and iterative project management methods + +HOST (10 minutes + 5 for questions) [⏰ 55] + +**Guest speaker: **Renato Alves** ** + + * Slides: + * Notes: + * + * + * + + * Questions: + * + * + * + * + + + +## 👥 Breakout discussion: Iterative project management and design + +[HOST] introduces, [HOST] makes breakouts (10 minutes) [⏰ 70] + + + +8 minutes, ~3-4/room: we will have some written discussion and some spoken discussion room + + + +**Instructions:** + + * First 3 minutes: Try to break down your first milestone (from your project roadmap) into achievable chunks + * Work silently on taking keywords/notes and taking notes below + * It’s okay to talk and bounce ideas off your group if needed in the ‘Spoken discussion rooms’ + * Last 5 minutes: + * Share what you found interesting and challenging in this process + * What did you find very interesting? + * What was challenging? + * Written discussion room: Read through what others have written, +1 or comment where needed. + * Spoken discussion rooms: Take turn to share your ideas 1 minute each and capture the main insights in your note + + +**Breakout room reminder: **if you need assistance in your breakout room, please click the ’ Ask for Help’ button at the bottom of your screen + + + +Breakout Room 1 - Written/Spoken + + * Names + * Notes + + +Breakout Room 2 - Written/Spoken + + * Names + * Notes + + +Breakout Room 3 - Written/Spoken + + * Names + * Notes + + +Breakout Room 4 - Written/Spoken + + * Names + * Notes + + + + +### Share-out + + * What did you find very interesting about this process? + * + + * What was challenging? + * + + + +## ⚙ Case study 3: Managing \& developing an open hardware project + +HOST (10 minutes + 5 for questions) [⏰ 85] + +**Guest speaker: **Hong Phuc Dang + + * Project website: [https://pslab.io](https://pslab.io) + * Project chat: [https://gitter.im/fossasia/pslab](https://gitter.im/fossasia/pslab) + * Project code: [https://github.com/fossasia/pslab-python](https://github.com/fossasia/pslab-python) + * FOSSASIA 2022: + * Slides: + * Notes: + * + + * Comments: + * + + * + + * Questions + * + + +## 🗣️ Closing \& Assignments + +HOST (⏰ 2 minutes) + + + +**Assignments** + + 1. Prepare to share your project online through Git Pages, Google Site, Wordpress or other option. ← long term assignment, do it in your own pace. + * Check the GitHub Intro notes, learning resource and video from last week + * Notes (with links to learning resource): [https://bit.ly/ols-5-week-05](https://bit.ly/ols-5-week-05) + * Video: [https://www.youtube.com/playlist?list=PL1CvC6Ez54KApISTdV9Sv60EB4l5uGhUA](https://www.youtube.com/playlist?list=PL1CvC6Ez54KApISTdV9Sv60EB4l5uGhUA) + * A GitHub repo with detailed README, LICENSE and CODE OF CONDUCT files without a webpage are great too! (see video and notes from week-4) +2. Create a project development plan for your project + + * Assignment to help you use Agile methods to breakdown your milestones into smaller tasks and define a timeline for your milestones: [https://docs.google.com/document/d/1DHTUhvLr3H7DXqseOEtxlv-AJRqAY6v\_HyyR9fQSDaE/edit?usp=sharing](https://docs.google.com/document/d/1DHTUhvLr3H7DXqseOEtxlv-AJRqAY6v\_HyyR9fQSDaE/edit?usp=sharing) +3. If you haven’t yet already, please select and start adapting a code of conduct for your repository in a file called CODE\_OF\_CONDUCT.md + + * Slides from week 4 on Codes of Conduct: [https://docs.google.com/presentation/u/0/d/1ko91U3CXbuFd3hiXRtrLxVtNcoMQgzvhAVeKId0dFZc/edit?usp=drive\_fs](https://docs.google.com/presentation/u/0/d/1ko91U3CXbuFd3hiXRtrLxVtNcoMQgzvhAVeKId0dFZc/edit?usp=drive\_fs) + + +**After these assignments:** + + * You can transfer your tasks to a project management or kanban tools such as GitHub projects, Trello, Asana, Zenhub in GitHub + * Short intro to GitHub projects: [https://unito.io/blog/github-projects-agile/](https://unito.io/blog/github-projects-agile/) + * Trello: [https://trello.com/templates/project-management](https://trello.com/templates/project-management) + * Asana: [https://asana.com/uses/kanban-boards](https://asana.com/uses/kanban-boards) + * Zenhub in GitHub: [https://www.zenhub.com/](https://www.zenhub.com/) + * Start creating a contribution guideline for your community: we will revisit this next week as well, so no need to rush! + + +**Next weeks:** + + * Week 7: Attend your Mentor-mentee call + * Week 8: Cohort call - We will discuss community design for inclusivity 🏡: [https://openlifesci.org/ols-5/schedule/#week-08]([]https://openlifesci.org/ols-5/schedule/#week-0[]8) + + +## Open Q \& A for the OLS team + + * + * + * + + + + +## Feedback + +What worked? + + * +What didn’t work? + + * + + * + +What would you change? + + * + + * + +What surprised you? + + * + + * + + * + +Reference: Open leadership Framework, Mozilla Open Leaders 6 \& 7, Open Life Science, + +License: CC BY 4.0, Open Life Science (OLS-5), 2022 + + + + diff --git a/cohort-notes/week-07.md b/cohort-notes/week-07.md new file mode 100644 index 0000000..6cc7ba3 --- /dev/null +++ b/cohort-notes/week-07.md @@ -0,0 +1,148 @@ + +# Week 07 - Open Q\&A Call + +*Although our calls are delivered in English, thanks to OLS-5 contributor(s), this document comes with instructions in Spanish as well, indicated either in Bold letters or (es) before the instructions.* + + + +- Notes with joining link/**Notas con enlace de unión**: [https://bit.ly/ols-5-week-07]([]https://bit.ly/ols-5-week-07[]) + +- Time zone/**Zona horaria:**: [https://arewemeetingyet.com/Berlin/2022-04-13/11:00/week-07]([]https://arewemeetingyet.com/Berlin/2022-04-13/11:00/week-07[]) + +- Website/**Sitio web**: [https://openlifesci.org/ols-5/schedule#week-07]([]https://openlifesci.org/ols-5/schedule#week-07[]) + +- Duration/**Duración:** 30 minutes + +**Zoom link to join the call: []Will be added shortly before the call[]** + + + +## Join the call + + * Please note that this call will be recorded + * The video will be available on the YouTube channel in the next days: [https://www.youtube.com/openlifesci](https://www.youtube.com/openlifesci) + * Turn on your webcam if you don’t mind sharing your face (or off if you do!) + * Please edit your Zoom name (click on the three dots on the top right of your video) and add one of the following letters in front of your name. + * W for written reflection-based exercise in the main room + * S for Spoken Discussion Breakout Room This will help us assign you to the breakout room with the format of your choice + + +### (es):** Únete a la llamada** + + * Tenga en cuenta que esta llamada será grabada. + * El video estará disponible en el canal de YouTube al final del día lunes de la próxima semana: [https://www.youtube.com/openlifesci](https://www.youtube.com/openlifesci) + * Encienda su cámara web si no le importa compartir su cara (¡o apáguela si lo hace!) + * **Edite su nombre de Zoom** (haga clic en los tres puntos en la parte superior derecha de su video) y agregue una de las siguientes letras delante de su nombre. + * **W** para el ejercicio de reflexión escrito en la sala principal + * **S** para Discusión Hablada Sala de + * Desglose Esto nos ayudará a asignarle la sala de desglose con el formato de su elección + * Si está de acuerdo con ambos, elija uno para esta semana para que los anfitriones puedan asignarlo a una sala de grupo durante la llamada de grupo. + + +## During this week’s cohort call, we will: + + **(es): Esta semana: ** + + * Hold an open office to answer any question people may have from previous cohort calls. +### + +## Before this meeting + +**(es): Antes de esta reunión** + + * Catch up on cohort call that you have missed. Videos linked here: [https://www.youtube.com/watch?v=CnTWxXVM0Qw\&list=PL1CvC6Ez54KBGAovzRr9kpr\_uos26m\_17](https://www.youtube.com/watch?v=CnTWxXVM0Qw\&list=PL1CvC6Ez54KBGAovzRr9kpr\_uos26m\_17) + * Go through the notes, linked on website: Schedule: [https://openlifesci.org/ols-5/schedule/](https://openlifesci.org/ols-5/schedule/) + + + + +## Roll call + +#### **(es) Llamada de rol** + + * Name/**Nombre **// Project//**Proyecto** // social handles/**identificadores sociales** (twitter, GitHub, etc.) // emoji mood/**estado de ánimo emoji ** + * Yo / OLS / t: yoyehudi / g: yochannah + * Malvika / OLS / g: malvikasharan + * + + * + * + + + +## Icebreaker question + +Describe your city to us in a sentence and and an emoji to us 🌸: [https://emojipedia.org/](https://emojipedia.org/). + + * Name / answer + * + + * + * + * + * +## + +## 🗣️ Welcome! + +Host (⏰ 2 min) + + * Reminder: []Code of conduct \& community participation guidelines [] + * If you experience or witness unacceptable behaviour, or have any other concerns, please report it by contacting the organisers - Bérénice, Malvika and Yo. ([]team@openlifesci.org[]). + * To report an issue involving one of the organisers, please email one of the members individually ([]berenice@openlifesci.org[], []malvika@openlifesci.org[], []yo@openlifesci.org[], []emmy@openlifesci.org[]). + + +### Questions you would like to discuss + + + +***Topic, question, assignments and ideas you want to discuss at this open office hour.*** + + * Name / questions + * + * + * + * + + +### Notes: + + * + + * + * + * + * + * + * + * + * + + +### Feedback + +What worked? + + * + * +What didn’t work? + + * + * +What would you change? + + * + * +What surprised you? + + * + * + * + + * + + + +*Reference: Open leadership Framework, Mozilla Open Leaders \& Open Life Science* + +*License: CC BY 4.0, Open Life Science (OLS-5), 2022* diff --git a/cohort-notes/week-08.md b/cohort-notes/week-08.md new file mode 100644 index 0000000..e61c2b5 --- /dev/null +++ b/cohort-notes/week-08.md @@ -0,0 +1,269 @@ + +# Week 08 - **Community design for inclusivity** + + + +ADD DATE / TIME + + + +**Duration:** 90 minutes + +**Hosts: ** + +**Syllabus:** [https://openlifesci.org/ols-5/schedule/#week-08]([]https://openlifesci.org/ols-5/schedule/#week-0[]8) + +**Zoom link to join the call: This will be added shortly before the call** + + + + + +## Join the call + + * Please note that this call will be recorded + * The video will be available on the YouTube channel in the next days: [https://www.youtube.com/openlifesci](https://www.youtube.com/openlifesci) + * Turn on your webcam if you don’t mind sharing your face (or off if you do!) + * **Please edit your Zoom name** (click on the three dots on the top right of your video) and add one of the following letters in front of your name. + * **W for written **reflection-based exercise in the main room + * **S for Spoken** Discussion Breakout Room. This will help us assign you to the breakout room with the format of your choice + + + + +## This week + +During this week’s cohort call, we will learn about: + + * Using Personas and Pathways to build community + * Value exchanges + * Mountain of Engagement + * Mentored Contributions + * Community interactions + + +## Roll call + + * Name / Project / social handles (twitter, GitHub, etc.) / emoji mood + * + * + * + +## + +Icebreaker question + +What is the coolest, most mind blowing fact (nature/people/animal etc.) you know? + + * *Name / answer * + * + * + * + * + + +## 🗣️Welcome! + +Host (⏰ 2 mins) + + + + * Reminder: []Code of conduct \& community participation guidelines: [][https://openlifesci.org/code-of-conduct](https://openlifesci.org/code-of-conduct) + * If you experience or witness unacceptable behaviour, or have any other concerns, please report it by contacting the organisers - Bérénice, Malvika, Emmy and Yo. (team@openlifesci.org). + * To report an issue involving one of the organisers, please email one of the members individually (berenice@openlifesci.org, malvika@openlifesci.org, emmy@openlifesci.org, yo@openlifesci.org). + * Otter.ai transcript to follow along by clicking on "live on otter.ai" on top right of your screen or see here: [ADD OTTER LINK] + * Please edit your Zoom name (click on the three dots on the top right of your video) and add one of the following letters in front of your name. + * **W** for written reflection-based exercise in the main room + * **S **for Spoken Discussion Breakout Room/ This will help us assign you to the breakout room with the format of your choice + + +## Introduction to the topic + +"*Open leaders design and build projects that empower others to collaborate within* inclusive *communities."* + + + +## Mountain of Engagement ⛰ + +HOST(10mins + 5 for questions) [⏰ 25] + +Guest speaker: Chad Sansing + + * Slides: [https://docs.google.com/presentation/d/1n\_UBrrMoHcfdqtFIg0sDcA0H3yojsHMwbW8P38\_W9-s/edit#slide=id.gf6411d1bc9\_0\_55](https://docs.google.com/presentation/d/1n\_UBrrMoHcfdqtFIg0sDcA0H3yojsHMwbW8P38\_W9-s/edit#slide=id.gf6411d1bc9\_0\_55) + * Notes: + * + * + + * Questions: + * + + * + + + +## 👥Breakout Discussion + +HOST introduces, HOST 2 sets-up (10 for breakout + 5 for shared insights) [⏰40] + + + +**Balance:** *Value exchanges* + +**Reflect on: ***What are you giving to your community, organization, or project? What is it giving back? If there are gaps, how might you close them?* + +**Prompts for discussion: **Choose 2-3 prompts. + + * What kinds of things do you give to others in your open leadership practices? + * What kinds of things do you get back? + * Does the balance seem right to you, or are there adjustments you’d like to make? + * Extra prompts: + * What was insightful about design thinking for inclusion? What lesson can you apply to your project? + * What are you doing now to combat bias/center voices of marginalised groups? What can we do in the future? + + +**Directions for written discussion rooms:** + + * Each room will be assigned 3 members + * Please agree if you use either on this document or the Zoom chat + * each member will take 2.5 minutes to write down their response + * In the next 5 minutes they will read through and comment on each other’s notes either on this document or on Zoom chat + + +Room 1: Written + + * + + + +Room 2: Written + + * + + * + + +Room 3: Spoken + + * + + + +Room 4: Spoken + + * + + + +Room 5: Spoken + + * + + + +Room 6: Spoken + + * + * + * + + + + + +## Using Personas and Pathways to Build Community + + + +Danny (10mins + 5 for questions) [⏰ 55] + +Guest speaker: NAME + + * Slides: [https://docs.google.com/presentation/d/e/2PACX-1vQeNoiNRPBLFplbPQpxfUwhVMYuAMRJiV1qOI2VO\_vyeiKgXhT\_19e2cEQMDpn5etPZjJ19NIxLpvrA/pub?start=false\&loop=false\&delayms=3000](https://docs.google.com/presentation/d/e/2PACX-1vQeNoiNRPBLFplbPQpxfUwhVMYuAMRJiV1qOI2VO\_vyeiKgXhT\_19e2cEQMDpn5etPZjJ19NIxLpvrA/pub?start=false\&loop=false\&delayms=3000) + * Notes: + * + + * Question: + * + * + + +## Mentored Contributions \& Community interactions + +HOST (10mins + 5 for questions) [⏰ 70] + +**Guest speaker: **Name + + * Slides: [https://docs.google.com/presentation/d/1fQppFdGQuTWPlGnMV85Hm33uy8r9AALtUhm8xmlNKvI/edit?usp=sharing](https://docs.google.com/presentation/d/1fQppFdGQuTWPlGnMV85Hm33uy8r9AALtUhm8xmlNKvI/edit?usp=sharing) + * Notes: + * + + * + * + + * Question: + * + * + + +## 🗣️ Closing \& Assignments + +HOST (⏰ 10 minutes) + + + +**Assignments: After this call** + + * Personas \& pathways assignment: Content from Mozilla Open Leaders ([https://mozilla.github.io/open-leadership-training-series/articles/building-communities-of-contributors/bring-on-contributors-using-personas-and-pathways/](https://mozilla.github.io/open-leadership-training-series/articles/building-communities-of-contributors/bring-on-contributors-using-personas-and-pathways/) and *The Turing Way* chapter ([https://the-turing-way.netlify.app/project-design/persona.html](https://the-turing-way.netlify.app/project-design/persona.html) + * Think through community interactions and build your mountain of engagement using this community engagement: [https://docs.google.com/document/d/1HleMOn2Vt5ollJZzKZsJr5jr2gxTwFxW\_LcWF6gb08s/edit?usp=sharing](https://docs.google.com/document/d/1HleMOn2Vt5ollJZzKZsJr5jr2gxTwFxW\_LcWF6gb08s/edit?usp=sharing) + * Becoming aware of and deal with our unconscious bias: Guides and recommendations [https://docs.google.com/document/d/1VtJpkKw3MJjiQQVwG4BHcxciwGVhhqUqARJYt-wlLRQ?authuser=emmyftsang%40gmail.com\&usp=drive\_fs](https://docs.google.com/document/d/1VtJpkKw3MJjiQQVwG4BHcxciwGVhhqUqARJYt-wlLRQ?authuser=emmyftsang%40gmail.com\&usp=drive\_fs) +**Next weeks:** + + * Week 9: + * Attend your Mentor-mentee call + * Expert invitations if you haven't already! + * (Optional) Skill-up call: Open Leaders: Academia, industry and beyond! + * Week 10: Cohort call - We will discuss Open Science II: Knowledge Dissemination 🏡: [https://openlifesci.org/ols-5/schedule/#week-10]([]https://openlifesci.org/ols-5/schedule/#week-[]10) + + +## Open Q \& A for the OLS team + + * + * + * + + + + +## Feedback + +What worked? + + * + * +What didn’t work? + + * + + * + +What would you change? + + * + + * + +What surprised you? + + * + + * + + * + +Reference: Open leadership Framework, Mozilla Open Leaders 6 \& 7, Open Life Science, + +License: CC BY 4.0, Open Life Science (OLS-5), 2021 + + + + diff --git a/cohort-notes/week-09.md b/cohort-notes/week-09.md new file mode 100644 index 0000000..50545ee --- /dev/null +++ b/cohort-notes/week-09.md @@ -0,0 +1,225 @@ + +# Week 09 - Open Leadership: Academia, industry and beyond! + +*Although our calls are delivered in English, thanks to OLS-5 contributor(s), this document comes with instructions in Spanish as well, indicated either in Bold letters or (es) before the instructions.* + +- Notes with joining link/**Notas con enlace de unión**: [https://bit.ly/ols-5-week-09]([]https://bit.ly/ols-5-week-09[]) + +- Time zone/**Zona horaria**: [https://arewemeetingyet.com/Berlin/2022-04-25/18:00/week-09](https://arewemeetingyet.com/Berlin/2022-04-25/18:00/week-09) + +- Website/**Sitio web**: [https://openlifesci.org/ols-5/schedule#week-09](https://openlifesci.org/ols-5/schedule#week-09) + +- Duration/**Duración:** 30 minutes + +**Zoom link to join the call: [Will be added shortly before the call]** + +## Join the call + + * Please note that this call will be recorded + * The video will be available on the YouTube channel in the next days: [https://www.youtube.com/openlifesci](https://www.youtube.com/openlifesci) + * Turn on your webcam if you don’t mind sharing your face (or off if you do!) + + +### (es):** Únete a la llamada** + + * Tenga en cuenta que esta llamada será grabada. + * El video estará disponible en el canal de YouTube al final del día lunes de la próxima semana: [https://www.youtube.com/openlifesci](https://www.youtube.com/openlifesci) + * Encienda su cámara web si no le importa compartir su cara (¡o apáguela si lo hace!) + + +## This week + +During this week’s cohort call, we will discuss: + +*The varied and emergent nature of Open leadership.* + +We have invited N individuals with different career paths and leadership in: + + * TO BE INVITED + + +## Before this meeting + + * Think about how you might briefly answer the following questions (references): + * How did you choose your career? + * What did you study to build your profile? + * What do you actually do at work/university on a typical day? + * Have you ever felt discriminated against (e.g. due to gender, race, ethnicity…) and how did you respond? + * Do you have a life outside your work/study? friends/family? hobbies? + * What advice would you give someone wanting to enter your field? + * On a scale of 1-10 (10 being the most), how much do you enjoy your current work? + * Do you want to switch your career or field? Why or why not?\ + + +## Roll call + +#### **(es) Llamada de rol** + + * Name/**Nombre **// Project//**Proyecto** // social handles/**identificadores sociales** (twitter, GitHub, etc.) // emoji mood/**estado de ánimo emoji ** + * Yo / OLS / t: yoyehudi / g: yochannah + * Malvika / OLS / g: malvikasharan + * + + * + * + + + +## ❄️ Icebreaker question + +*How would your 5-year-old self have finished this sentence? “When I grow up, I want to be …”?* + + * + * + + + +## 🗣️Welcome! + +HOST (⏰ 2 mins) + + + + * Reminder: []Code of conduct \& community participation guidelines: [][https://openlifesci.org/code-of-conduct](https://openlifesci.org/code-of-conduct) + * If you experience or witness unacceptable behaviour, or have any other concerns, please report it by contacting the organisers - Bérénice, Malvika, Emmy and Yo. (team@openlifesci.org). + * To report an issue involving one of the organisers, please email one of the members individually (berenice@openlifesci.org, malvika@openlifesci.org, emmy@openlifesci.org, yo@openlifesci.org). + * Otter.ai transcript to follow along by clicking on "live on otter.ai" on top left of your screen or see here: [https://otter.ai/u/n2iEPKtOsRCgHj\_jVQwzIyqBoQ4](https://otter.ai/u/n2iEPKtOsRCgHj\_jVQwzIyqBoQ4) + + +## Talks + +(5 mins each) + + + + + +**Speaker domain / name** + + * Speaker's contact details + * Notes: + * + * **Questions/comments:** + * + + * + + + +**Speaker domain / name** + + * Speaker's contact details + * Notes: + * + * **Questions/comments:** + * + + + +**Speaker domain / name** + + * Speaker's contact details + * Notes: + * + * **Questions/comments:** + * + + * + + + +**Speaker domain / name** + + * Speaker's contact details + * Notes: + * + * **Questions/comments:** + * + + * + + + +**Insights and specific point you would like to share** + + * + + * + * + + + +🗣️ Closing + +[Host] (⏰ 10 minutes) 85 + + + +### Assignments: 📝 Reflection exercise + + + +**Prompt 1: **What brought you to your work and to open leadership (feeling/motivation/work)? + + * + * + + + +**Prompt 2:** What would you need to maintain that feeling/motivation/work for another 5 years? + + * + + * + + +**Prompt 3: **What would you need to keep doing to maintain that feeling/motivation/work for the rest of your career? + + * + * + + + + + + +## Q\&A for after the call + +Response will be shared through notes + + * + * + * + +#### + +### Feedback + +What worked? + + * + + * + * + +What would you change? + + * + * +What surprised you? + + * + * + * + + * + + + +*Reference: Open leadership Framework, Mozilla Open Leaders 6 \& 7, Open Life Science 1 to 4* + +*License: CC BY 4.0, Open Life Science (OLS-5), 2022* + + + + diff --git a/cohort-notes/week-12.md b/cohort-notes/week-12.md new file mode 100644 index 0000000..f72e8f7 --- /dev/null +++ b/cohort-notes/week-12.md @@ -0,0 +1,217 @@ + +# OLS-4 Week 12 - Designing \& Empowering for inclusivity + +**Notes with joining link**: [https://bit.ly/ols-5-week-12](https://bit.ly/ols-5-week-12) + +**Time zone**: [https://arewemeetingyet.com/Berlin/2022-05-18/11:00/week-12](https://arewemeetingyet.com/Berlin/2022-05-18/11:00/week-12) + + + +**Duration: **90 minutes + +**Hosts: ** + +**Syllabus: **[https://openlifesci.org/ols-5/schedule/#week-12](https://openlifesci.org/ols-5/schedule/#week-12) + +**Zoom link to join the call: This will be added shortly before the call** + + + +## Join the call + + * Please note that this call will be recorded + * The video will be available on the YouTube channel in the next days: [https://www.youtube.com/openlifesci](https://www.youtube.com/openlifesci) + * Turn on your webcam if you don’t mind sharing your face (or off if you do!) + * **Please edit your Zoom name **(click on the three dots on the top right of your video) and add one of the following letters in front of your name. + * **W **for written reflection-based exercise in the main room + * **S** for Spoken Discussion Breakout Room. This will help us assign you to the breakout room with the format of your choice + + +During this week’s cohort call, we will discuss: + + * Inclusion and bias + * Ally skills: what is an ally, why it matters, and how to act as an ally. + + +## Roll call + + * *Name / Project / social handles (twitter, GitHub, etc.) / emoji mood * + * Yo Yehudi / OLS / t: yoyehudi 😺 + * + * + + +## Icebreaker question + +You've had a long day and it's time to tuck into some delicious comfort food: what do you choose? + + * *Name / answer* + * + * + * + * + + + +## 🗣️ Welcome! + +Emmy (⏰ 5 min) + + * Reminder: Code of conduct \& community participation guidelines + * If you experience or witness unacceptable behaviour, or have any other concerns, please report it by contacting the organisers - Bérénice, Malvika, Emmy, and Yo. (team@openlifesci.org). + * To report an issue involving one of the organisers, please email one of the members individually (berenice@openlifesci.org, malvika@openlifesci.org, emmy@openlifesci.org, yo@openlifesci.org). + + +## Introduction to the topic + +"*Open leaders design and build projects that empower others to collaborate within* inclusive *communities."* + +### ✏️ Designing for inclusion + +Silent note-taking using prompts + +Emmy (⏰ 10 min) 15 + + * What’s a place that made you feel included the first time you visited? (online or in-person) + * What made that place so inclusive? +NOTES + +Name / Response + + * + * + + +## Five ways to build inclusive teams + +Yo (⏰ 15 mins) 30 + + * Speaker: Deb Nicholson [slides / contact information] + * @baconandcoconut, deb@eximiousproductions.com + * [https://www.slideshare.net/freedeb/five-ways-to-build-inclusive-teams](https://www.slideshare.net/freedeb/five-ways-to-build-inclusive-teams) +Notes + + * Set an inclusive tone + * Have a Code of Conduct - should be complete, specific for the community/team, actionable + * Do an onboarding session with each new person + * Make yourselve available - ensure that people know that they can come to you for questions/concerns + * If you're not sure if you can commit the time - consider setting a dedicated office hours for folks to talk to you + * Make sure everyone knows where everything is + * One main place is the best + * have everyone contribute to the resources and documentation - also help folks feel ownership over the project + * Double up on access- make sure not only one person have all the logins and access info + * Make sure everyone know how decisions get made + * Share your org chart so that folks have an understanding of when a decision gets made, where it's coming from + * give people meaningful titles - helpful for acclimating people and also make people feel like part of the project/team + * Share your deadlines - in advance, with everyone; less surprises and more ownership will help people contribute in a good, meaningful way + * Make mistakes OK + * Everyone makes mistakes! As much as you can, model making mistakes + * When people make mistakes, help them learn + * Terrified people are going to hide their mistakes + * Celebrate - with the whole team! + * EVERYONE who is part of their success + * include everyone in your public thanks + * make your rounds for internal thanks - it could be a small gift, or list everyone's work + contributions in an email +Q\&A + + * + * + * + * + + + +## Ally Skills + +This part of the call is optional + +**Materials: ** + + Download the files at [https://files.frameshiftconsulting.com/asw/](https://files.frameshiftconsulting.com/asw/) + + Privilege exercise: [http://files.frameshiftconsulting.com](http://files.frameshiftconsulting.com) /asw/privilege.pdf + + Slides: [https://docs.google.com/presentation/d/13SVBuMkvw9Rzy8YS7MdXY90ZmiKEWIkK/edit?usp=sharing\&ouid=100832040923291949510\&rtpof=true\&sd=true](https://docs.google.com/presentation/d/13SVBuMkvw9Rzy8YS7MdXY90ZmiKEWIkK/edit?usp=sharing\&ouid=100832040923291949510\&rtpof=true\&sd=true) + + Terminology: [http://files.frameshiftconsulting.com/asw/handout.pdf](http://files.frameshiftconsulting.com/asw/handout.pdf) + + + + * Intro - what is an Ally, why is this role needed? + * Definitions + * Technical privilege: we are more likely to listen to people who "are technical" (white men?) + * Privilege: unearned advantage that some people get but not everyone + * Oppression: Systemic, pervasive inequality + * Marginalized person: someone who does not have as much privilege + * Ally: a member of a social group that enjoys some privilege that is working to end oppression and understand their own privilege + * You can't just wear the badge, you need to do the acts + * Power: ability to control circumstances + * Intersectionality: Multiple systems of oppression can interact + * When marginalised people speak up for themselves, they are judged worse than when priviledged people speak up for marginalised people + * Scenario + * This workshop is not certification, an apology, or a "get-out-of-jail-free card" + * Basics: + * Be short, simple, firm + * Don't try to be funny + * Play for the audience + * Practice simple responses + * Pick your battles + * When you're trying to help one group, don't do so at the detriment of another + * If you make a mistake: apologize, correct, and move on + * Group 1 (spoken/written): Scenario 3 + * *On a professional mailing list you belong to, a semi-famous colleague who came out as trans a year ago starts a discussion. In the response thread, another person repeatedly mis-genders them by using incorrect pronouns* + * Notes: + * + + * + + * Group 2 (spoken/written): Scenario 2 + * *A colleague of yours says, "It's great to hire more people of color, but let's not lower the bar." Before you can reply, another colleague says, "Oh yes, we'll be careful not to lower the bar."* + * Notes: + * + * + * + + * Group 3 (spoken/written): Scenario 3 + * *On a professional mailing list you belong to, a semi-famous colleague who came out as trans a year ago starts a discussion. In the response thread, another person repeatedly mis-genders them by using incorrect pronouns* + * Notes: + * + + * + * + + * Report-back and Q\&A + + + + + + +Feedback + + * *What worked?* + * * * + * * * + * + + * *What didn’t work?* + * + + * * * + * + + * *What would you change?* + * + + * * * + * + + * *What surprised you?* + * + + * * * + * + +*Reference: Open leadership Framework, Mozilla Open Leaders 6 \& 7, Open Life Science 1-5* + +*License: CC BY 4.0, Open Life Science (OLS), 2019-2022* diff --git a/cohort-notes/week-13.md b/cohort-notes/week-13.md new file mode 100644 index 0000000..50a25ac --- /dev/null +++ b/cohort-notes/week-13.md @@ -0,0 +1,213 @@ + +# Week 13 - Personal Ecology \& Social hour + +Notes with joining link: [https://bit.ly/ols-5-week-13](https://bit.ly/ols-5-week-13) + +**Time zone**: [https://arewemeetingyet.com/Berlin/2022-05-23/18:00/week-13](https://arewemeetingyet.com/Berlin/2022-05-23/18:00/week-13) Monday 23 May + +Website: [https://openlifesci.org/ols-5/schedule#week-13](https://openlifesci.org/ols-5/schedule#week-13) + +**Hosts: **Yo + +**Zoom link to join the call: ** + + + + + +## Join the call + + * Please note that this call will be recorded + * The video will be available on the YouTube channel in the next days: [https://www.youtube.com/openlifesci](https://www.youtube.com/openlifesci) + * Turn on your webcam if you don’t mind sharing your face (or off if you do!) + * Please edit your Zoom name (click on the three dots on the top right of your video) and add one of the following letters in front of your name. + + + + + + +## This week + +During this week’s cohort call, we will learn about personal ecology + +And a bit of fun! 👯‍♂️ + + + +## Roll call + + * Name / Project / social handles (twitter, GitHub, etc.) / emoji mood + * Yo Yehudi / OLS / @yoyehudi :) + * + * + * + * + + + +## Icebreaker question + +What is one thing you do to take a break (\& care for yourself) from a busy work/study day? + + * + * + * + * + * + + + + + +## 🗣️Welcome! + +HOST (⏰ 2 mins) + + + + * Reminder: []Code of conduct \& community participation guidelines: [][https://openlifesci.org/code-of-conduct](https://openlifesci.org/code-of-conduct) + * If you experience or witness unacceptable behaviour, or have any other concerns, please report it by contacting the organisers - Bérénice, Malvika, Emmy and Yo. (team@openlifesci.org). + * To report an issue involving one of the organisers, please email one of the members individually (berenice@openlifesci.org, malvika@openlifesci.org, emmy@openlifesci.org, yo@openlifesci.org). + * Otter.ai transcript to follow along by clicking on "live on otter.ai" on top right of your screen or see here: + * Please edit your Zoom name (click on the three dots on the top right of your video) and add one of the following letters in front of your name. + * **W** for written reflection-based exercise in the main room + * **S** for Spoken Discussion Breakout Room/ This will help us assign you to the breakout room with the format of your choice + + +## 👥 Personal Ecology and Self Care + +HOST (⏰ 20 min) 25 + + + + * “Part of my responsibility as a community leader and member is to care for my being, understanding that my wellbeing is inextricably connected to your wellbeing. I want you to be well so we are well.” (*Akaya Windwood*, *Rockwood Leadership Institute)* + + +Slides: [https://docs.google.com/presentation/d/15526jPyD7579Grx8TrbtaBAB7Cuuq4XLG22UUfvseGM/edit?usp=sharing](https://docs.google.com/presentation/d/15526jPyD7579Grx8TrbtaBAB7Cuuq4XLG22UUfvseGM/edit?usp=sharing) + + + +### Reflection exercise: silent note taking + +**Directions:** Share 1-3 word-pairs to describe your most fulfilling day at work. Then share 3 word-pairs to describe your least fulfilling one. Then consider sharing a little story or explain a bit about your responses to the group. Instead of story, you can also share something else - like an image, quote, recipe, or song, that best reflects your thoughts. + +*Maybe share a gif, song or a quote if you don’t want to share your word pairs?* + +The big idea: identify the most fulfilling conditions under which you thrive - sustain them; identify the least fulfilling conditions that frustrate you - avoid them. + + + +**Word pairs that describe your most fulfilling day at work** + + * + * + * + * + * + * + + + +**Word pairs that describe your most unfulfilling day at work** + + * + + * + * + * + + + +**Any reflection, thoughts or ideas you want to share with others? (5 mins)** + + * + * + * + + + + +### **Supplementary Materials** + + * Prompts for self assessment and goal setting: MAKE A COPY for yourself + * [https://docs.google.com/document/d/10Hdn\_oSEbT-vSxfC79-TZwmxlfltqm1b/edit?usp=sharing\&ouid=111873311009897754676\&rtpof=true\&sd=true](https://docs.google.com/document/d/10Hdn\_oSEbT-vSxfC79-TZwmxlfltqm1b/edit?usp=sharing\&ouid=111873311009897754676\&rtpof=true\&sd=true) + * + + + +### Open Q \& A time + + * + * + * + * + * + * + * + + + + +### 📚 Further reading + + * Sustain Summit ([https://sustainoss.org/](https://sustainoss.org/) ) + * Roads and Bridges: The Unseen Labor Behind Our Digital Infrastructure ([https://www.fordfoundation.org/about/library/reports-and-studies/roads-and-bridges-the-unseen-labor-behind-our-digital-infrastructure](https://www.fordfoundation.org/about/library/reports-and-studies/roads-and-bridges-the-unseen-labor-behind-our-digital-infrastructure) ) + * Changelog episode #281 ([https://changelog.com/podcast/281](https://changelog.com/podcast/281) ) + * Cooperative model eg doug Belshaw et al + * [https://blog.weareopen.coop/about](https://blog.weareopen.coop/about) (from Maha) + + +## 🌳Social hour + +We'll try out Remotely Green for 5-minute group chats - sign up here: [https://app.remotely.green/event/f28c405f2701413bbb6ca1c2a87b523](https://app.remotely.green/event/f28c405f2701413bbb6ca1c2a87b523) + + + +## 🗣️ Closing + +HOST (⏰ 10 minutes) 85 + + + +**Next week** + + * Next call + * Week 14: Open Science III: Next steps in Open Science + * Sign-up for presentation rehearsals (in Week 15) + + + + +### Feedback + +What worked? + + * + * + * +What didn’t work? + + * + * +What would you change? + + * + * +What surprised you? + + * + * + * + + * + + + +*Reference: Open leadership Framework, Mozilla Open Leaders 6 \& 7, Open Life Science 1, 2 \& 3* + +*License: CC BY 4.0, Open Life Science (OLS), 2022* + + + +