diff --git a/docs/source/conf.py b/docs/source/conf.py index 59bce7fc..7dfe44c3 100644 --- a/docs/source/conf.py +++ b/docs/source/conf.py @@ -50,6 +50,7 @@ rst_epilog = """ .. |upcoming| replace:: New Feature! +.. |changes| replace:: There have been changes to this part of Oxford Talks in the latest release (May 2016) """ diff --git a/docs/source/http_api/endpoints/collections.rst b/docs/source/http_api/endpoints/collections.rst index 48470216..65f06c00 100644 --- a/docs/source/http_api/endpoints/collections.rst +++ b/docs/source/http_api/endpoints/collections.rst @@ -1,15 +1,15 @@ -********************** -Retrieve List via ID -********************** +************************** +Retrieve Collection via ID +************************** -Endpoint to retrieve information about all talks collected together in a Public List +Endpoint to retrieve information about all talks collected together in a Public Collection All the responses conform to the `HAL specification `_. .. http:get:: /collections/id/(string:id) - Retrieve list by unique slug identifier, including all talks + Retrieve collection by unique slug identifier, including all talks **Example request**: @@ -66,8 +66,8 @@ All the responses conform to the `HAL specification `_ for progress on this issue) + * Or use :code:`plus[n]` for the next [n] days (e.g.: plus7) + * Note that the issue with the end time (assumed to be 00:00 not 23:59) has now been resolved diff --git a/docs/source/http_api/endpoints/search.rst b/docs/source/http_api/endpoints/search.rst index 06be40f6..04ccb012 100644 --- a/docs/source/http_api/endpoints/search.rst +++ b/docs/source/http_api/endpoints/search.rst @@ -97,7 +97,8 @@ from : date string (`'yyyy-mm-dd'`), **required** to : date string (`'yyyy-mm-dd'`), optional * End date for the list of talks. * Format :code:`yyyy-mm-dd` or :code:`dd/mm/yy` (deprecated) - * Note that the end time is currently assumed to be 00:00 not 23:59 (see `#394 `_ for progress on this issue) + * Or use :code:`plus[n]` for the next [n] days (e.g.: plus7) + * Note that the issue with the end time (assumed to be 00:00 not 23:59) has now been resolved subdepartments : boolean, optional * If true, include all sub-organisations of the specified department within the search (see organising_department below) diff --git a/docs/source/http_api/endpoints/series.rst b/docs/source/http_api/endpoints/series.rst index 5f1430b9..32e07cbb 100644 --- a/docs/source/http_api/endpoints/series.rst +++ b/docs/source/http_api/endpoints/series.rst @@ -77,12 +77,28 @@ All the responses conform to the `HAL specification - Collect talks you are interested in (new) - Copy talks to your own calendar (new) - Get an up-to-date feed in your calendar (new) - Set up email reminders (new) + Explore Oxford Talks + Collect talks you are interested in + Copy talks to your own calendar + Get an up-to-date feed in your calendar + Set up email reminders .. toctree:: :maxdepth: 1 @@ -27,7 +27,8 @@ Oxford Talks user/general/log-in user/general/terms user/general/organisers - user/general/differences + user/general/release-notes-2016-5 + user/general/old-talks .. toctree:: :maxdepth: 1 @@ -43,6 +44,7 @@ Oxford Talks user/talk-editors/last-minute-changes user/talk-editors/share-editing user/talk-editors/people-details + user/talk-editors/identifying-topic diff --git a/docs/source/user/general/differences.rst b/docs/source/user/general/differences.rst deleted file mode 100644 index 4c27d461..00000000 --- a/docs/source/user/general/differences.rst +++ /dev/null @@ -1,48 +0,0 @@ -.. Note:: |upcoming| - -Moving from the Old Oxford Talks to the New -=========================================== - -Phase 1 of Oxford Talks - the editing interface, currently called New Talks - has been running for two terms. Phase 2 will be released in the next few weeks and will provide ways to browse and find talks, make collections of talks of interest to you, and add talks information to your own calendar. - -This will mean that we will no longer need the Old Oxford Talks, and, in due course, it will be retired. When this happens http://new.talks.ox.ac.uk will take over the http://talks.ox.ac.uk web address. - -Series and Lists ----------------- - -In New Talks we have: - -* **series** which is where a talk 'belongs' when you create it - for instance a seminar series or a conference - things you organise yourself, like your Departmental Friday Seminars, or regular Club meetings. -* **list** which is a collection of talks owned and organised by other people (e.g. Talks about Science and Art) - -You have to compile lists manually and log in occasionally to keep them up-to-date. However, new talks aims to reduce that workload with a couple of automatic listings - Departments and Topics. Provided talks are tagged with a topic and an organizing department, they should appear in these listings automatically. - -My Personal List of Talks -------------------------- - -It should now be easy to re-create this list in the new system. - -Unfortunately, email reminders are not available in this phase, but you will be able to copy or feed lists of talks into your own personal calendar. - -Talks Editors -------------- - -As well as series of talks, you can now make lists of existing talks. - -You should be able to see your talks by department and topic as well, so you may find that you don't need to maintain as many lists (for example:- if you currently maintain a collected list of all seminar series in your department, you probably won't need to do this any longer, you can use the inbuilt filter by department instead) - -.. Note:: You will need to :doc:`apply to be a Talks Editor <../talk-editors/sign-up>` to use the new editing interface. - -Embedding in Websites ---------------------- - -Once we retire the old Oxford Talks, the templates you use to embed talks on your own website will no longer work. - -Do, therefore, look at the new :doc:`Oxford Talks API <../../http_api/summary>` and the example :ref:`Talks Widget ` as alternative options. The API is already in use in a number of departments. Please contact us for advice if you are stuck. - -Sending out Email Digests -------------------------- - -You can get a plain text version of individual talks, series, department listings, topic listings and collected lists to cut and paste into an email or Word document. - -At present, you won't be able to define a date range for the listing, so there may be a bit of deletion to do. diff --git a/docs/source/user/general/images/log-in/log-in.png b/docs/source/user/general/images/log-in/log-in.png index 9aab397a..7b72331f 100644 Binary files a/docs/source/user/general/images/log-in/log-in.png and b/docs/source/user/general/images/log-in/log-in.png differ diff --git a/docs/source/user/general/images/log-in/log-out.png b/docs/source/user/general/images/log-in/log-out.png index bd8beb8e..4f07cbbc 100644 Binary files a/docs/source/user/general/images/log-in/log-out.png and b/docs/source/user/general/images/log-in/log-out.png differ diff --git a/docs/source/user/general/images/release-notes-2016-5/cancelled-talks.png b/docs/source/user/general/images/release-notes-2016-5/cancelled-talks.png new file mode 100644 index 00000000..8e9bf4db Binary files /dev/null and b/docs/source/user/general/images/release-notes-2016-5/cancelled-talks.png differ diff --git a/docs/source/user/general/images/release-notes-2016-5/date-picker.png b/docs/source/user/general/images/release-notes-2016-5/date-picker.png new file mode 100644 index 00000000..0c4de569 Binary files /dev/null and b/docs/source/user/general/images/release-notes-2016-5/date-picker.png differ diff --git a/docs/source/user/general/images/release-notes-2016-5/lists.png b/docs/source/user/general/images/release-notes-2016-5/lists.png new file mode 100644 index 00000000..1ef12e6a Binary files /dev/null and b/docs/source/user/general/images/release-notes-2016-5/lists.png differ diff --git a/docs/source/user/general/images/release-notes-2016-5/look-and-feel.png b/docs/source/user/general/images/release-notes-2016-5/look-and-feel.png new file mode 100644 index 00000000..b140164e Binary files /dev/null and b/docs/source/user/general/images/release-notes-2016-5/look-and-feel.png differ diff --git a/docs/source/user/general/images/release-notes-2016-5/speakers-and-audience.png b/docs/source/user/general/images/release-notes-2016-5/speakers-and-audience.png new file mode 100644 index 00000000..ef1094c7 Binary files /dev/null and b/docs/source/user/general/images/release-notes-2016-5/speakers-and-audience.png differ diff --git a/docs/source/user/general/log-in.rst b/docs/source/user/general/log-in.rst index ba01ddac..4e86adbc 100644 --- a/docs/source/user/general/log-in.rst +++ b/docs/source/user/general/log-in.rst @@ -1,3 +1,6 @@ + + + Logging in and out ================== @@ -8,7 +11,7 @@ Log in .. image:: images/log-in/log-in.png :alt: Log in - :height: 101px + :height: 114px :width: 614px :align: center @@ -18,21 +21,24 @@ Log in * Once you have signed in, clicking the **Continue to** button will take you back to Oxford Talks .. image:: images/log-in/d1a11eac-3994-43ab-a04e-def878f18588.png - :alt: + :alt: :height: 389px :width: 614px :align: center + +.. Note:: Just occasionally there are problems logging in with Internet Explorer. If you encounter this, close down your browser to log yourself out of everything, then open your browser again and try logging in to Oxford Talks. + Log out ------- .. image:: images/log-in/log-out.png :alt: Log out - :height: 81px - :width: 614px + :height: 167px + :width: 370px :align: center -The **Logout** button is also located at the far right of the toolbar at the top of the screen. +The **Logout** link is also located in the drop down list underneath your name at the top of the screen. -.. Note:: Clicking this will only log you out of the Oxford Talks website. You will still be logged in to any other web pages you have logged in to with your Single Sign On username and password using the WebAuth page. If you really want to sign out of everything, then close down your browser. +.. Note:: Clicking this will only log you out of the Oxford Talks website. You will still be logged in to any other web pages you have logged in to with your Single Sign On username and password using the WebAuth page. If you really want to sign out of everything, then close down your browser. \ No newline at end of file diff --git a/docs/source/user/general/old-talks.rst b/docs/source/user/general/old-talks.rst new file mode 100644 index 00000000..39cf0eaf --- /dev/null +++ b/docs/source/user/general/old-talks.rst @@ -0,0 +1,24 @@ +Archiving old Talks +=================== + +The old Oxford Talks system is about to be closed down. Talks entered on that system **before February 2015** will be deleted. + +If you would like to get a copy of your old talks: + +1. Go to http://old.talks.ox.ac.uk/index + +2. Find your list and note down its ID number + +3. Type the following into the address bar of your browser substituting your list ID number for [ID number] + +:: + + http://old.talks.ox.ac.uk/show/xml/[ID number]?start_time=0 + +or, for a table (but not quite so much information) + +:: + + http://old.talks.ox.ac.uk/show/table/[ID number]?layout=empty&start_time=0 + +4. You can copy and paste the information on the resulting web page into Notepad or a similar plain text app. \ No newline at end of file diff --git a/docs/source/user/general/release-notes-2016-5.rst b/docs/source/user/general/release-notes-2016-5.rst new file mode 100644 index 00000000..c93d255f --- /dev/null +++ b/docs/source/user/general/release-notes-2016-5.rst @@ -0,0 +1,93 @@ + + + +Latest Changes - May 2016 +========================= + +We've just released a new version of the Oxford Talks software. Here are the main changes. + +Look and Feel +------------- + +We've tidied up the look of the site to make it easier to find out what's coming up: + +#. The home page has been redesigned - it should be quick to find what's going on this week and next by using the tabs across the top. +#. You *might* miss the personal listing - **My Talks** - at the bottom of the old home page. This is now on the drop down list under your username. +#. The talks should be easier to scan for interesting titles or speakers. Important information about the talk should be easily noticeable as well. +#. You can now browse departments and topics. + +.. image:: images/release-notes-2016-5/look-and-feel.png + :alt: Look and Feel + :height: 435px + :width: 614px + :align: center + + +Lists +----- + +Lists have been renamed **Collections** as we thought that this better reflected the way they work. It is just a name change - everything works in the same way as before. + +You can now add a department to a collection. Good news if you want to create a collection of all the series in your department and also talks of interest from elsewhere on Oxford Talks. + +.. image:: images/release-notes-2016-5/lists.png + :alt: Lists + :height: 237px + :width: 614px + :align: center + + +Date Picker +----------- + +We've got a nicer date picker now for setting start and end dates. It is much easier to use. + +.. image:: images/release-notes-2016-5/date-picker.png + :alt: Date Picker + :height: 329px + :width: 614px + :align: center + + +Speakers and Audience +--------------------- + +#. Speakers should now appear in the order you've added them. It was going to be tricky to allow you to drag and drop speakers to get them into the right order, so if you add them in the wrong order then you'll have to remove them and add them again. +#. If you have too many speakers to list, we've allowed you to tick a box to indicate *Various Speakers*. +#. There's now a text box you can use to specify the type of audience, if *public* or *university only* are not sufficient. + +.. image:: images/release-notes-2016-5/speakers-and-audience.png + :alt: Speakers and Audience + :height: 179px + :width: 451px + :align: center + + +Talks in Preparation +-------------------- + +We've clarified talks 'in preparation'. Now a talk is automatically published when you create it, but you can switch it to 'in preparation' to let your attendees know that some details may change. + +A key thing to note is that in preparation talks appear in ALL listings and are clearly flagged as 'in preparation'. + +Cancelled Talks +--------------- + +You can now also flag a talk as cancelled. + +.. image:: images/release-notes-2016-5/cancelled-talks.png + :alt: Cancelled Talks + :height: 362px + :width: 559px + :align: center + + +Developers +---------- + +There are one or two extras in the API now. + +#. An important point - talks 'in preparation' (see above) are listed in the API output and are indicated as such with the **Status** field. +#. The from and to parameters work properly and there is also a time delta option e.g. (from=today&to=plus7) +#. As you can now add a department to a collection (see above), this should simplify requests. +#. We've added hosts, timezone information and .ics links to the output. \ No newline at end of file diff --git a/docs/source/user/general/terms.rst b/docs/source/user/general/terms.rst index 96971993..036ef422 100644 --- a/docs/source/user/general/terms.rst +++ b/docs/source/user/general/terms.rst @@ -1,5 +1,3 @@ -.. Note:: |upcoming| - Glossary of Terms used by Oxford Talks ====================================== @@ -8,12 +6,18 @@ Series A Series is where a talk 'belongs' when you create it - for instance it may be part of a seminar series or a conference. We recommend that you only enter details about talks you organize yourself, like your Departmental Friday Seminars, or your Club meetings. You have to :doc:`be a Talks Editor <../talk-editors/sign-up>` to be able to create a Series. -List ----- +Collection (List) +----------------- + +A Collection comprises talks owned and organized by other people, already added to Oxford Talks, and usually belonging to a variety of different series. For example, a collection of 'Talks about Science and Art' could include talks from the Department of Chemistry and the Department of History. + +Note that it might not always be necessary to make a manual collection - talks can be assigned to the two categories below (Organising Department and Topic) allowing us to create automatic listings. You can also add an entire series or a department to a collection, if you do this then all talks belonging to that series or department will appear in the collection automatically. + +Anyone with a University Single Sign On username and password can compile a Collection. -A List is a collection of talks owned and organized by other people, already added to Oxford Talks, and usually belonging to a variety of different series. For example, a list of 'Talks about Science and Art' could include talks from the Department of Chemistry and the Department of History. Note that, although it is possible to collect talks into a List, it might not always be necessary to do this manually - talks can be assigned to the two categories below (Organizing Department and Topic) allowing us to create automatic listings. Anyone with a University Single Sign On username and password can compile a List. +In an earlier version of the software Collections were called Lists. -Organizing Department +Organising Department --------------------- Many talks and series of talks are organized by a University department or unit. When a talk is added, it can be tagged with the department (or sub-unit within that department). This makes it simple to pull out all a department's (or even a Division's) talks. @@ -21,7 +25,7 @@ Many talks and series of talks are organized by a University department or unit. Topic ----- -Although talks may be organized by a single department, they are often relevant to students and researchers in other departments right across the University. Tagging by Topic means that lists of talks on various subject areas can be pulled out automatically. We have used the Library of Congress Subject Headings for our topic choices, which means that the options for potential listings by topic are quite substantial - but if none of the available topics quite fits the bill, there is always the option to create a List. +Although talks may be organized by a single department, they are often relevant to students and researchers in other departments right across the University. Tagging by Topic means that lists of talks on various subject areas can be pulled out automatically. We have used the Library of Congress Subject Headings for our topic choices, which means that the options for potential listings by topic are quite substantial - but if none of the available topics quite fits the bill, there is always the option to create a Collection. Talks Organiser --------------- diff --git a/docs/source/user/talk-editors/create-a-series.rst b/docs/source/user/talk-editors/create-a-series.rst index 1f411173..19ac9491 100644 --- a/docs/source/user/talk-editors/create-a-series.rst +++ b/docs/source/user/talk-editors/create-a-series.rst @@ -1,3 +1,6 @@ + + + Create a series of talks ======================== @@ -8,8 +11,8 @@ via Add Talk .. image:: images/create-a-series/via-add-talk.png :alt: via Add Talk - :height: 307px - :width: 741px + :height: 377px + :width: 791px :align: center @@ -24,8 +27,8 @@ via the Dashboard .. image:: images/create-a-series/via-the-dashboard.png :alt: via the Dashboard - :height: 256px - :width: 590px + :height: 310px + :width: 681px :align: center diff --git a/docs/source/user/talk-editors/create-a-talk.rst b/docs/source/user/talk-editors/create-a-talk.rst index 6d4c02d5..aff9067d 100644 --- a/docs/source/user/talk-editors/create-a-talk.rst +++ b/docs/source/user/talk-editors/create-a-talk.rst @@ -1,3 +1,6 @@ + + + Create a talk ============= @@ -8,8 +11,8 @@ The New Talk form .. image:: images/create-a-talk/the-new-talk-form.png :alt: The New Talk form - :height: 162px - :width: 737px + :height: 168px + :width: 775px :align: center @@ -47,7 +50,7 @@ Start and End :align: center -Clicking anywhere in the **Start** field will make the calendar picker appear. Select the month and day and the picker will automatically switch to time options. +Clicking anywhere in the **Start** field will make the calendar picker appear. Once you have finished selecting the **Start** date and time, the **End** field will automatically be set to an hour later. You can change this by clicking in the End field. diff --git a/docs/source/user/talk-editors/editing.rst b/docs/source/user/talk-editors/editing.rst index 961fab72..d855c4b8 100644 --- a/docs/source/user/talk-editors/editing.rst +++ b/docs/source/user/talk-editors/editing.rst @@ -1,3 +1,6 @@ + + + Editing and Publishing ====================== @@ -15,8 +18,6 @@ Editing #. The column on the left allows you to switch between talks, series and people (speakers, organisers and hosts) #. Filters allow you to narrow the list down further -.. Note:: The default view is to show *all* future talks. You may want to restrict this to **Talks Editable by me** at the bottom of the list of filters. - Checking for missing information -------------------------------- @@ -51,7 +52,7 @@ Here, the list of talks has been narrowed down to Publishing ---------- -Talks are flagged as **In preparation** when you first create them. +Talks are flagged as **Published** when you first create them. However, you may want to indicate that a talk's details are incomplete. In this case you can switch the talk's status to **In Preparation**. .. image:: images/editing/publishing.png :alt: Publishing @@ -60,12 +61,12 @@ Talks are flagged as **In preparation** when you first create them. :align: center -To change this status: +To change the status: * On the Talk Edit form scroll down to find the **Status** field -* Switch the radio button to **Published**. +* Switch the radio button to **In preparation**. -You can switch back to **In preparation** at any time. +You can switch back to **Published** at any time. .. image:: images/editing/8fbb1fcd-89a2-4985-9edb-b74be2dd49a9.png :alt: @@ -88,6 +89,6 @@ A talk is flagged **In preparation** so that everyone is aware that the informat .. Note:: **In preparation** talks are: - * **Not Private** - all talks can be viewed if you know the web address + * **Not Private** - all talks can be viewed and appear in all listings - * **Can't be found** through the search interface or the lists on the Oxford Talks website \ No newline at end of file + * This is a change from the previous version of the software, where **In preparation** talks did not appear in search results \ No newline at end of file diff --git a/docs/source/user/talk-editors/identifying-topic.rst b/docs/source/user/talk-editors/identifying-topic.rst new file mode 100644 index 00000000..1827e9e9 --- /dev/null +++ b/docs/source/user/talk-editors/identifying-topic.rst @@ -0,0 +1,60 @@ + + + +Identifying suitable topics +=========================== + +The topics to assign to a talk or a series are drawn from the Library of Congress Subject Headings. This is a huge database and it is sometimes hard to find the right keywords. Here are some tips, if you are not sure what topics to use, or, if you can't find the appropriate topic for your subject. + +Ask a Librarian for advice +-------------------------- + +Your subject librarian should have a good idea of the appropriate LC Subject Headings for your particular subject area. + +Check the Libraries Catalogue for ideas +--------------------------------------- + +* Search `SOLO `_ for a key publication or author. +* Select a publication record. +* Choose **More bibliographic information** from the **Links** box on the right. +* LC Subject Headings are provided under **Subject - Lib.Cong.** + +.. image:: images/identifying-topic/check-the-libraries-catalogue-for-ideas.png + :alt: Check the Libraries Catalogue for ideas + :height: 295px + :width: 614px + :align: center + + +.. Note:: Often the subject headings provided by the library catalogue are 'complex subjects'. These might show up when you start typing into the Topic field on the Add Talk form, but if they don't, you should be able to enter two separate topics e.g.: 'Democracy' and then 'Case Studies' + +Use assignFAST for suggestions +------------------------------ + +This is a useful tool when you need to distinguish between homonyms, or just can't find the right subject heading + +* Go to the `assignFAST `_ website +* Start typing and recommendations should appear +* Select and option and it will appear in the box ready to copy +* Copy and paste it into the Topic field in the Add Talk form and it should pop up ready to select + +.. image:: images/identifying-topic/use-assignfast-for-suggestions.png + :alt: Use assignFAST for suggestions + :height: 506px + :width: 469px + :align: center + + +Limitations +----------- + +Unfortunately, at the moment, Oxford Talks doesn't present us with all available Subject Headings - only those of 'Topic' / 'Topical' type. + +#. 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Messages here w :align: center + + +Cancellations +------------- + +Rather than delete a cancelled talk, you have the option to change the **Status** to *Cancelled*. The talk will appear in listings with the Cancelled status flagged in red. + +.. image:: images/last-minute-changes/cancellations.png + :alt: Cancellations + :height: 110px + :width: 339px + :align: center diff --git a/docs/source/user/talk-editors/publicizing-your-talk.rst b/docs/source/user/talk-editors/publicizing-your-talk.rst index 0ba7244b..02d7da7e 100644 --- a/docs/source/user/talk-editors/publicizing-your-talk.rst +++ b/docs/source/user/talk-editors/publicizing-your-talk.rst @@ -22,6 +22,8 @@ Go to the **Topics** field on the Add talk form. Start typing and you will be of Please start with broader topics first e.g.: 'Neuroscience' or 'Ancient History', and then add narrower topics in the specialist area of the talk e.g.: 'Molecular Neurobiology' or 'Naval Warfare'. +There are some further hints in the :doc:`Identifying suitable topics ` section of this guide + Viewing topic listings @@ -31,11 +33,11 @@ To see a listing of talks for a specific topic, type the topic name into the sit The talks site will create a listing for any topic if you provide the FAST Topic URI e.g.: -`https://new.talks.ox.ac.uk/talks/topics/id/?uri=http://id.worldcat.org/fast/1120819 `_ +`https://talks.ox.ac.uk/talks/topics/id/?uri=http://id.worldcat.org/fast/1120819 `_ You can search for the FAST Topic URI here: -`https://new.talks.ox.ac.uk/topics/search?q=sleep `_ +`https://talks.ox.ac.uk/topics/search?q=sleep `_ look for a phrase like this in the results: @@ -70,12 +72,12 @@ Adding an abstract Keywords in the talk abstract will be used for searching, so please add the abstract if you have it. -Public lists ------------- +Public Collections +------------------ -.. Note:: |upcoming| +.. Note:: |changes| -As well as topic and department listings, there may be some more *ad hoc* listings you would like your talk to be included in. You can set up a Public List to collect together talks relevant to a particular theme, enterprise or project within the University - Athena Swan is a good example. +As well as topic and department listings, there may be some more *ad hoc* listings you would like your talk to be included in. You can set up a Public Collection to collect together talks relevant to a particular theme, enterprise or project within the University - Athena Swan is a good example. * Follow the instructions in the User Guide - :doc:`Collect talks you are interested in <../talk-users/make-a-list>` - to create and publish a list * You can also allow other Talks Editors to add talks to your list - see the :doc:`Sharing Editing ` section for more details \ No newline at end of file diff --git a/docs/source/user/talk-editors/share-editing.rst b/docs/source/user/talk-editors/share-editing.rst index 1b476abb..49c3d0c3 100644 --- a/docs/source/user/talk-editors/share-editing.rst +++ b/docs/source/user/talk-editors/share-editing.rst @@ -4,7 +4,7 @@ Sharing editing =============== -You can share the editing of a series or an individual talk or a list with another Talks Editor +You can share the editing of a series or an individual talk or a collection with another Talks Editor Series of Talks --------------- @@ -29,15 +29,13 @@ If you share editing of a Series with a Talks Editor, then they will have the ri You can adjust this in the **Other Editors** field of the individual talk. -Lists ------ +Collections +----------- -.. Note:: |upcoming| +Once you have signed an editor up to your collection they will see it on their **Manage Collections** page and will find the collection available in the dropdown box on each talk, series and department or unit page. -Once you have signed an editor up to your list they will see it on their **Manage Lists** page and will find the list available in the dropdown box on each talk and series page. - -.. image:: images/share-editing/lists.png - :alt: Lists - :height: 300px - :width: 493px +.. image:: images/share-editing/collections.png + :alt: Collections + :height: 334px + :width: 614px :align: center diff --git a/docs/source/user/talk-users/add-to-your-calendar.rst b/docs/source/user/talk-users/add-to-your-calendar.rst index 08b3d27c..f3a47864 100644 --- a/docs/source/user/talk-users/add-to-your-calendar.rst +++ b/docs/source/user/talk-users/add-to-your-calendar.rst @@ -1,4 +1,4 @@ -.. Note:: |upcoming| + Copy talks to your own calendar @@ -13,16 +13,16 @@ Find the Add to Calendar link .. image:: images/add-to-your-calendar/find-the-add-to-calendar-link.png :alt: Find the Add to Calendar link - :height: 222px - :width: 593px + :height: 303px + :width: 610px :align: center * For a single talk, click on the **calendar icon** next to any talk -.. image:: images/add-to-your-calendar/306f6c30-18aa-46b9-b32c-a4a1703b6d55.png - :alt: - :height: 195px +.. image:: images/add-to-your-calendar/536c841c-c8cd-463d-9a97-9600c5ecadf7.png + :alt: + :height: 158px :width: 614px :align: center @@ -45,7 +45,7 @@ Using Internet Explorer and Outlook (PC) * Click **Open** .. image:: images/add-to-your-calendar/a76b304c-99bd-41f3-a3a6-8e8196a54840.png - :alt: + :alt: :height: 379px :width: 600px :align: center @@ -69,7 +69,7 @@ Using Safari and Calendar (Mac) * If you choose to add the talk to your Nexus calendar, you may get this message .. image:: images/add-to-your-calendar/dbfadfa7-5d03-4c94-b499-59a1d773259c.png - :alt: + :alt: :height: 290px :width: 567px :align: center @@ -94,7 +94,7 @@ Using Chrome and Google Calendar * In Google Calendar, choose **Import calendar** from the options for **Other calendars** .. image:: images/add-to-your-calendar/09b5c8b5-2f97-4050-99c4-93004870fab0.png - :alt: + :alt: :height: 378px :width: 614px :align: center @@ -105,7 +105,7 @@ Using Chrome and Google Calendar #. Click import to add your talk(s) to your chosen calendar .. image:: images/add-to-your-calendar/b36986a4-a369-4e8b-a1a7-0f065b34c676.png - :alt: + :alt: :height: 328px :width: 588px :align: center @@ -117,4 +117,4 @@ Further Information There are also guides on how to: * :doc:`Subscribe to a continuously updated feed of events ` -* :doc:`Set up reminders in your calendar ` +* :doc:`Set up reminders in your calendar ` \ No newline at end of file diff --git a/docs/source/user/talk-users/email-reminders.rst b/docs/source/user/talk-users/email-reminders.rst index 824d6cc2..57bd399b 100644 --- a/docs/source/user/talk-users/email-reminders.rst +++ b/docs/source/user/talk-users/email-reminders.rst @@ -1,10 +1,10 @@ -.. Note:: |upcoming| + Set up email reminders ====================== -Reminders and notifications by email are scheduled for the next phase of development. Meanwhile, there are a few limited options to set up email reminders using your own calendar. +Reminders and notifications by email are not yet available. Meanwhile, there are a few limited options to set up email reminders using your own calendar. Google Calendar --------------- diff --git a/docs/source/user/talk-users/explore-talks.rst b/docs/source/user/talk-users/explore-talks.rst index cd693e7e..6421f83f 100644 --- a/docs/source/user/talk-users/explore-talks.rst +++ b/docs/source/user/talk-users/explore-talks.rst @@ -1,4 +1,4 @@ -.. Note:: |upcoming| + Explore Oxford Talks @@ -9,19 +9,19 @@ An introduction to Oxford Talks Browse and Search ----------------- -Today's talks are always displayed on the Home Page of Oxford Talks. To find out more about upcoming talks use the **Browse Talks** button or the **Search** box +Today's talks are always displayed on the Home Page of Oxford Talks. Don't forget you can use the **Search** box if you're looking for something specific. .. image:: images/explore-talks/browse-and-search.png :alt: Browse and Search - :height: 117px - :width: 570px + :height: 180px + :width: 614px :align: center View upcoming talks ------------------- -The Browse Talks page will show you all talks for the next 8 weeks. Use the date filters on the filter panel to adjust this. +The Home Page will show you all talks for the next 30 days - you can use the tabs to see tomorrow's or next week's talks. If you're looking for talks in a particular time-frame, use the date filters on the filter panel to adjust this. #. Click the calendar icon on the **Start Date** or **End Date** filters to set the date #. If you want to see all the upcoming talks, use the **clear** button on the **End Date** filter @@ -34,10 +34,25 @@ The Browse Talks page will show you all talks for the next 8 weeks. Use the date :align: center +Find a seminar series +--------------------- + +If you are interested in a particular seminar series, or meetings of a society: + +* Use the **Series** box in the filter panel if you know the name of the series you are interested in +* Alternatively, browse the full list of **Lecture/Seminar Series** using the link from the left hand panel + +.. image:: images/explore-talks/find-a-seminar-series.png + :alt: Find a seminar series + :height: 281px + :width: 614px + :align: center + + See my department's talks ------------------------- -To see all upcoming talks happening in your department +To see all upcoming talks happening in your department: #. Start typing into the **Department** box on the filter panel. You don't need to type the full name (for instance, 'HI' will find the Faculty of History, acronyms like 'DPAG' will also work) #. Remember to click **Submit** @@ -49,18 +64,12 @@ To see all upcoming talks happening in your department :align: center -Find a seminar series ---------------------- - -If you are interested in a particular seminar series, or meetings of a society: +Alternatively use the **Departments** link on the Home Page, this will take you to a listing of the main University departments, listed by Division. -* Use the **Series** box in the filter panel if you know the name of the series you are interested in -* Alternatively, browse the full list of series from the **View all** panel - -.. image:: images/explore-talks/find-a-seminar-series.png - :alt: Find a seminar series - :height: 281px - :width: 463px +.. image:: images/explore-talks/438c25c0-eceb-4d98-9f2d-1f02f16e81bd.png + :alt: + :height: 293px + :width: 580px :align: center @@ -69,48 +78,32 @@ Discover talks on an interesting topic It's also possible to find talks on a on a particular topic - you don't need to know the series talk belongs to or the organising department - there are two ways to do this: -**Public Lists** - -* Click **Public Lists** in the **View all** panel to see collections of talks made by other people - -.. image:: images/explore-talks/discover-talks-on-an-interesting-topic.png - :alt: Discover talks on an interesting topic - :height: 317px - :width: 523px - :align: center +**Public Collections** +* Click **Talk Collections** in the left hand panel to see collections of talks made by other people **Topics** -Talks Editors are also beginning to tag talks with a huge range of topics (based on the Library of Congress subject headings). Ways to browse talks by topic will be delivered in the next phases of development. - -Meanwhile: +Talks Editors are also beginning to tag talks with a huge range of topics (based on the Library of Congress subject headings). -* To find talks in a particular subject area use the **Search** box to type your search term +* Click **Topics** in the left hand panel to see the topics currently in use (this page can take a little time to load) -.. image:: images/explore-talks/1eeac054-56b9-461b-81e7-a0299f31b32b.png - :alt: - :height: 339px - :width: 552px +.. image:: images/explore-talks/discover-talks-on-an-interesting-topic.png + :alt: Discover talks on an interesting topic + :height: 306px + :width: 473px :align: center -* All the topics assigned to a talk or series are clickable, so you can explore a topic further from an individual talk +* All the topics assigned to a talk or series are clickable, so you can also explore a topic further from an individual talk .. image:: images/explore-talks/204ed603-33b8-48b4-9ff3-c84675a70818.png - :alt: + :alt: :height: 501px :width: 487px :align: center -.. image:: images/explore-talks/88fe1021-88ef-4e74-8082-b0fa4e6684bd.png - :alt: - :height: 286px - :width: 548px - :align: center - - Further Information ------------------- @@ -119,3 +112,4 @@ There are further guides on: * :doc:`Making your own collected list of talks ` * :doc:`Copying talks to your calendar ` * :doc:`Getting a feed of talks into your calendar ` + diff --git a/docs/source/user/talk-users/feed-in-your-calendar.rst b/docs/source/user/talk-users/feed-in-your-calendar.rst index 4fac3b9e..36970938 100644 --- a/docs/source/user/talk-users/feed-in-your-calendar.rst +++ b/docs/source/user/talk-users/feed-in-your-calendar.rst @@ -1,4 +1,4 @@ -.. Note:: |upcoming| + Get an up-to-date feed in your own calendar @@ -12,7 +12,7 @@ Get the feed URL ---------------- * Find the series you would like to subscribe to -* Right click on the **add to your calendar** button to copy the feed to URL to your clipboard (the **Copy Shortcut** or **Copy Link Address** option) +* Right click on the **add to your calendar** button to copy the feed to URL to your clipboard (the **Copy Shortcut** or **Copy Link Address** option) .. image:: images/feed-in-your-calendar/get-the-feed-url.png :alt: Get the feed URL @@ -35,21 +35,21 @@ Outlook :align: center -* Paste the URL into the **New Internet Calendar Subscription** box +* Paste the URL into the **New Internet Calendar Subscription** box * Click **OK** .. image:: images/feed-in-your-calendar/259b158e-511c-4d98-a0d9-aa04f7f2a2bc.png - :alt: + :alt: :height: 206px :width: 440px :align: center -* The calendar takes the last part of the web address as its name (for example: aed697e6-1a92-473d-a686-f77487689e0b.ics) +* The calendar takes the last part of the web address as its name (for example: aed697e6-1a92-473d-a686-f77487689e0b.ics) * To change the name click **Advanced ...** .. image:: images/feed-in-your-calendar/05c12bfe-f11a-4fed-ac29-69a32b196c1b.png - :alt: + :alt: :height: 245px :width: 452px :align: center @@ -59,7 +59,7 @@ Outlook #. Click **OK** .. image:: images/feed-in-your-calendar/2ff94965-ef90-4a28-9727-4fc7c5c024d1.png - :alt: + :alt: :height: 387px :width: 600px :align: center @@ -69,7 +69,7 @@ Outlook * The calendar will open as a new calendar in Outlook .. image:: images/feed-in-your-calendar/bace9430-3270-44c4-b3e5-fb1f5b5422f5.png - :alt: + :alt: :height: 227px :width: 425px :align: center @@ -94,7 +94,7 @@ Calendar (Mac) * Click **Subscribe** .. image:: images/feed-in-your-calendar/6c7df1e8-27fb-43f8-977a-bb481c49e3ca.png - :alt: + :alt: :height: 194px :width: 594px :align: center @@ -109,7 +109,7 @@ You will be asked to confirm the settings: .. image:: images/feed-in-your-calendar/18e90ec9-3a2d-4f0a-b12a-6c55535cc4cf.png - :alt: + :alt: :height: 371px :width: 586px :align: center @@ -119,7 +119,7 @@ You will be asked to confirm the settings: * The little wireless symbol reminds you that it is a subscription to a calendar feed .. image:: images/feed-in-your-calendar/7a0d4fa3-d429-4a44-a059-b61a512c7e74.png - :alt: + :alt: :height: 239px :width: 362px :align: center @@ -139,11 +139,11 @@ Google Calendar :align: center -* Paste the feed URL into the **URL** box +* Paste the feed URL into the **URL** box * Click **Add Calendar** .. image:: images/feed-in-your-calendar/654d4252-95f3-4336-b485-b3266858bed5.png - :alt: + :alt: :height: 272px :width: 593px :align: center @@ -153,7 +153,7 @@ Google Calendar #. Click the calendar's drop-down list and select **Calendar settings** to change the name of the calendar to something more readable .. image:: images/feed-in-your-calendar/d1a25472-216a-4056-bf0d-c2c1fac769cd.png - :alt: + :alt: :height: 318px :width: 517px :align: center @@ -162,4 +162,4 @@ Google Calendar Further Information ------------------- -If you are using Google Calendar, look at the :doc:`Get email reminders ` section to see how to set these up. +If you are using Google Calendar, look at the :doc:`Get email reminders ` section to see how to set these up. \ No newline at end of file diff --git a/docs/source/user/talk-users/images/add-to-your-calendar/536c841c-c8cd-463d-9a97-9600c5ecadf7.png b/docs/source/user/talk-users/images/add-to-your-calendar/536c841c-c8cd-463d-9a97-9600c5ecadf7.png new file mode 100644 index 00000000..4b588d35 Binary files /dev/null and b/docs/source/user/talk-users/images/add-to-your-calendar/536c841c-c8cd-463d-9a97-9600c5ecadf7.png differ diff --git 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Note:: |upcoming| +.. Note:: |changes| Collect talks you are interested in =================================== -You can log in and create personal lists of any of the talks on Oxford Talks. These lists can remain private to you or you can make them public for anyone to view and follow. +You can log in and create personal collections of any of the talks on Oxford Talks. These collections can remain private to you or you can make them public for anyone to view and follow. -You can also decide to follow a list of talks that another user has made public. +You can also decide to follow a collection of talks that another user has made public. Login ----- .. image:: images/make-a-list/login.png :alt: Login - :height: 102px - :width: 269px + :height: 117px + :width: 308px :align: center @@ -23,108 +23,106 @@ Login (for more help see the :doc:`Logging in and Out <../general/log-in>` section of this guide) -Add talks to My Collection --------------------------- +.. Note :: Collections used to be known as Lists, if you have been using Oxford Talks for a while, don't worry, nothing much has changed - just the name. However, if you want to see your collected talks, use **My Talks** in the drop down list underneath your name. -.. image:: images/make-a-list/add-talks-to-my-collection.png - :alt: Add talks to My Collection - :height: 193px - :width: 492px - :align: center -* **Browse Talks** or **Search** for talks you would like to add +Add talks to My Collection +-------------------------- + +* Browse for talks from the home page or **Search** for talks you would like to add -.. image:: images/make-a-list/b06e9718-387e-4c1f-948e-969505713c13.png - :alt: - :height: 233px - :width: 393px +.. image:: images/make-a-list/f65bdda3-f44c-467e-b05a-97078c26f7ce.png + :alt: + :height: 198px + :width: 402px :align: center * Open the talk page. -* Click the **Add this talk to list** button and select *My Collection* +* Click the **Add to Collection** button and select *My Collection* +* You will also see the **Add to Collection** button on Series and Department and Unit listing pages -Create a new list ------------------ +Create a new collection +----------------------- -.. image:: images/make-a-list/create-a-new-list.png - :alt: Create a new list +.. image:: images/make-a-list/create-a-new-collection.png + :alt: Create a new collection :height: 192px - :width: 287px + :width: 386px :align: center -You can make as many lists as you like (for example you could collect talks relevant to Women in Science, Engineering and Technology and then make this list public if you think it would be helpful to others). +You can make as many collections as you like (for example you could collect talks relevant to Women in Science, Engineering and Technology and then make this collection public if you think it would be helpful to others). -* Click **Manage Lists** in the navigation bar on the top right of your screen +* Click **Manage Collections** in the drop-down list below your name -.. image:: images/make-a-list/c8e9912a-d536-4ad3-b7b3-5e50b8cdab14.png - :alt: - :height: 288px +.. image:: images/make-a-list/96cbae88-038b-457d-80b1-3511ce6a9cf8.png + :alt: + :height: 336px :width: 515px :align: center -* Click the **Add new list** button. +* Click the **Add new collection** button. -.. image:: images/make-a-list/bf172905-4135-40f4-b73c-36b84679fa15.png - :alt: +.. image:: images/make-a-list/b1af08b5-fe4a-41c3-9a8e-6383a0af8060.png + :alt: :height: 497px :width: 586px :align: center -#. Give your list a **Title**. If you are going to make the list publically available make sure that this title will be meaningful to others. +#. Give your collection a **Title**. If you are going to make the collection publically available make sure that this title will be meaningful to others. #. Enter a **Description** -#. Tick the box if you want to make the list public +#. Tick the box if you want to make the collection public #. Click **Save** -.. image:: images/make-a-list/b15d7dcc-3757-4f8c-b6e8-5817778e6610.png - :alt: +.. image:: images/make-a-list/374761db-48e0-446e-8fac-8d61dd5c0033.png + :alt: :height: 382px :width: 375px :align: center -* The list has been created and is available on your **Manage lists** page. -* You will also see it when you click the **Add this talk to list** button on each talk or series page. +* The collection has been created and is available on your **Manage collections** page. +* You will also see it when you click the **Add to Collection** button on each talk, series and department/unit page. -.. image:: images/make-a-list/9f3e7c18-b097-4477-a1f1-b0d899512d0b.png - :alt: - :height: 157px - :width: 625px +.. image:: images/make-a-list/c922a8da-35ff-4f9d-b74a-fc6fa888abdc.png + :alt: + :height: 241px + :width: 799px :align: center See all the talks you've collected ---------------------------------- -Go back to the **Talks Home Page** and you will now find **Your Talks** - an aggregated listing of all the talks you have added to your own personal and public lists +You'll find **Your Talks** - an aggregated listing of all the talks you have added to your own personal and public collections - by clicking on the dropdown list below your name. .. image:: images/make-a-list/see-all-the-talks-you-ve-collected.png :alt: See all the talks you've collected - :height: 378px - :width: 554px + :height: 192px + :width: 386px :align: center -Add someone else's public list to Your Talks --------------------------------------------- +Add someone else's public collection to Your Talks +-------------------------------------------------- -* Click the **Manage Lists** button (available to logged in users only) -* Alternatively click **Browse Talks** at the top of the screen, and choose **Public Lists** in the left-hand panel -* If you are logged in, click the **Subscribe** button next to the list and the talks in this list will be added to **Your Talks** on the **Home Page** +* Click the **Manage Collections** button (available to logged in users only) +* Alternatively choose **Public Collections** in the left-hand panel of the home page +* If you are logged in, click the **Subscribe** button next to the list and the talks in this list will be added to **Your Talks** -.. image:: images/make-a-list/add-someone-else-s-public-list-to-your-talks.png - :alt: Add someone else's public list to Your Talks - :height: 221px - :width: 585px +.. image:: images/make-a-list/add-someone-else-s-public-collection-to-your-talks.png + :alt: Add someone else's public collection to Your Talks + :height: 287px + :width: 767px :align: center Further Information ------------------- -* All lists have an **Add to my Calendar** button so that you can add them to your own calendar. See the :doc:`Get an up-to-date feed in your own calendar ` section for details. -* If you want to share the process of collecting talks to a list with other people, you will need to become a Talks Editor. See the :doc:`Talks Editor Guide <../talk-editors/sign-up>` for more information. +* All collections have an **Add to my Calendar** button so that you can add them to your own calendar. See the :doc:`Get an up-to-date feed in your own calendar ` section for details. +* If you want to share the process of collecting talks with other people, you will need to become a Talks Editor. See the :doc:`Talks Editor Guide <../talk-editors/sign-up>` for more information. \ No newline at end of file