The privacy of your data — and it is your data, not ours! — is a big deal to us. Here’s the rundown of what we collect and why, when we access your information, and your rights.
Last updated: October 5, 2022
The privacy of your data — and it is your data, not ours! — is a big deal to us. In this policy, we lay out: what data we collect and why; how your data is handled; and your rights to your data. We promise we never sell your data: never have, never will.
This policy applies to all products built and maintained by Piepworks.
What we collect and why
Our guiding principle is to collect only what we need. Here’s what that means in practice:
Identity & access
When you sign up for a Piepworks product, we typically ask for identifying information such as your name and email address. That’s just so you can personalize your new account, and we can send you updates or other essential information. We’ll never sell your personal info to third parties, and we won’t use your name or company in marketing statements without your permission either.
When you pay for a Piepworks product, you work directly with our payment processing service, Paddle. Your credit card number never goes through our servers. We store your unique Paddle ID and some subscription information in order to determine which plan you’re subscribed to and its status.
When you browse our marketing sites or applications, your browser automatically shares certain information such as which operating system and browser version you are using. We track that information (except, in applications that require authentication, after you log in), along with the pages you are visiting and which website referred you for statistical purposes like conversion rates and to test new designs. We use Plausible Analytics for this tracking. One of the reasons we like to use them is because they’re privacy-focused and don’t collect any of your personal data.
Your Content in Cassette Nest
Film Stocks and associated Films (formats)
With a couple of minor exceptions, the data you add to Cassette Nest is only visible to you when you're logged in. Those exceptions are:
- New Film Stocks and Films.
- If you add a custom film stock to the system and it is made public for the benefit of all Cassette Nest users, the film stock (and some information about its associated film formats) will be available to all other logged-in users to add to their collection of rolls as well as publicly on the film stocks section of the application. No information associated with you will be displayed.
- Anonymous counts of rolls of films.
- Any publicly-viewable film stock will show counts of how many rolls of said stock (and its associated film formats) are in the system. No other information about your rolls of film will be made public; only that anonymous count.
Cookies and Do Not Track
We do use persistent first-party cookies to store certain preferences and make it easier for you to use our applications. A cookie is a piece of text stored by your browser to help it remember your login information, site preferences, and more. You can adjust cookie retention settings in your own browser. To learn more about cookies, including how to view which cookies have been set and how to manage and delete them, please visit: www.allaboutcookies.org.
When you write Piepworks with a question or to ask for help, we keep that correspondence, including the email address, so that we have a history of past correspondences to reference if you reach out in the future.
We also store any information you volunteer like surveys. Sometimes when we do customer interviews, we may ask for your permission to record the conversation for future reference or use. We only do so if you give your express consent.
Information we do not collect
We don’t collect any characteristics of protected classifications including age, race, gender, religion, sexual orientation, gender identity, gender expression, or physical and mental abilities or disabilities. You may provide these data voluntarily, such as if you include a pronoun preference in your email signature when writing us. We also do not collect any biometric data.
When we access or share your information
Our default practice is to not access your information. The only times we’ll ever access or share your info are:
To provide products or services you’ve requested. We do use some third-party services to run our applications and only to the extent necessary process some or all of your personal information via these third parties. Having subprocessors means we are using technology to access your data.
To help you troubleshoot or squash a software bug, with your permission.
To investigate, prevent, or take action regarding restricted uses. If we do discover you are using our products for a restricted purpose, we will report the incident to the appropriate authorities.
When required under applicable law.
Piepworks LLC is a US company and all data infrastructure are located in the US.
- If US law enforcement authorities have the necessary warrant, criminal subpoena, or court order requiring we share data, we have to comply. Otherwise, we flat-out reject requests from local and federal law enforcement when they seek data. And unless we’re legally prevented from it, we’ll always inform you when such requests are made. In the event a government authority outside the US approaches Piepworks with a request, our default stance is to refuse unless the US government compels us to comply through procedures outlined in a mutual legal assistance treaty or agreement.
- Similarly, if Piepworks receives a request to preserve data, we refuse unless compelled by either the US Federal Stored Communications Act, 18 U.S.C. Section 2703(f) or a properly served US subpoena for civil matters. In both of these situations, we have to comply. In these situations, we notify affected customers as soon as possible unless we are legally prohibited from doing so.
- If we get an informal request from any person, organization, or entity, we do not assist. If you are an account owner who wants to export data from their accounts, you can do so directly from your settings page.
- If we are audited by a tax authority, we may be required to share billing-related information. If that happens, we only share the bare minimum needed.
Your rights with respect to your information
At Piepworks, we apply the same data rights to all customers, regardless of their location. Currently some of the most privacy-forward regulations in place are the European Union’s General Data Protection Regulation (“GDPR”) and California Consumer Privacy Act (“CCPA”) in the US. Piepworks recognizes all of the rights granted in these regulations, except as limited by applicable law. These rights include:
- Right of Access. This includes your right to access the personal information we gather about you, and your right to obtain information about the sharing, storage, security and processing of that information.
- Right to Correction. You have the right to request correction of your personal information.
- Right to Erasure / “To be Forgotten”. This is your right to request, subject to certain limitations under applicable law, that your personal information be erased from our possession and, by extension, all of our service providers. Fulfillment of some data deletion requests may prevent you from using Piepworks services because our applications may then no longer work. In such cases, a data deletion request may result in closing your account.
- Right to Complain. You have the right to make a complaint regarding our handling of your personal information with the appropriate supervisory authority. To identify your specific authority or find out more about this right, EU individuals should go to https://edpb.europa.eu/about-edpb/board/members_en.
- Right to Restrict Processing. This is your right to request restriction of how and why your personal information is used or processed, including opting out of sale of personal information. (Again: we never have and never will sell your personal data.)
- Right to Object. You have the right, in certain situations, to object to how or why your personal information is processed.
- Right to Portability. You have the right to receive the personal information we have about you and the right to transmit it to another party.
- Right to not be subject to Automated Decision-Making. You have the right to object and prevent any decision that could have a legal, or similarly significant, effect on you from being made solely based on automated processes. This right is limited, however, if the decision is necessary for performance of any contract between you and us, is allowed by applicable law, or is based on your explicit consent.
- Right to Non-Discrimination. This right stems from the CCPA. We do not and will not charge you a different amount to use our products, offer you different discounts, or give you a lower level of customer service because you have exercised your data privacy rights. However, the exercise of certain rights (such as the right “to be forgotten”) may, by virtue of your exercising those rights, prevent you from using our Services.
Many of these rights can be exercised by signing in and directly updating your account information.
If you have questions about exercising these rights or need assistance, please contact us at email@example.com. For requests to delete personal information or know what personal information has been collected, we will first verify your identity using a combination of at least two pieces of information already collected including your user email address. If an authorized agent is corresponding on your behalf, we will first need written consent with a signature from the account holder before proceeding.
If you are in the EU, you can identify your specific authority to file a complaint or find out more about GDPR, at https://edpb.europa.eu/about-edpb/board/members_en.
How we secure your data
All data is encrypted via SSL/TLS when transmitted from our servers to your browser. All offsite database backups are also encrypted.
Data are not encrypted while they live in our database (since it needs to be ready to send to you when you need it) or in backups stored on the server for no more than 30 days, but we go to great lengths to secure your data at rest.
What happens when you delete data in your product accounts
Anything you trash on your account is deleted immediately. We have some backups of our application databases, which are kept for up to 30 days. When you trash things, they are purged within 30 days from our system. Retrieving data for a single account from a backup is cost-prohibitive and unduly burdensome so there is no going back. Be careful.
We also delete your data after an account is cancelled. Your data are purged within 30 days.
Location of site and data
Our products and other web properties are operated in the United States. If you are located in the European Union or elsewhere outside of the United States, please be aware that any information you provide to us will be transferred to and stored in the United States. By using our Site, participating in any of our services and/or providing us with your information, you consent to this transfer.
Changes & questions
We may update this policy as needed to comply with relevant regulations and reflect any new practices. You can view a history of the changes to our policies since October 2021 on GitHub. Whenever we make a significant change to our policies, we will also announce them on our changelog.