From e702f80e57593efbda23878917d5d0a342f53046 Mon Sep 17 00:00:00 2001 From: James Henstridge Date: Tue, 13 Jun 2023 18:46:41 +0800 Subject: [PATCH] Add May minutes, and update title on February and March minutes --- content/minutes/2023-02-21-minutes.md | 2 +- content/minutes/2023-03-21-minutes.md | 2 +- content/minutes/2023-05-16-minutes.md | 194 ++++++++++++++++++++++++++ 3 files changed, 196 insertions(+), 2 deletions(-) create mode 100644 content/minutes/2023-05-16-minutes.md diff --git a/content/minutes/2023-02-21-minutes.md b/content/minutes/2023-02-21-minutes.md index 6740d0c..eb0f479 100644 --- a/content/minutes/2023-02-21-minutes.md +++ b/content/minutes/2023-02-21-minutes.md @@ -1,5 +1,5 @@ --- -title: PLUG Committee Agenda 2023-02-21 +title: PLUG Committee Meeting 2023-02-21 date: 2023-02-21 --- diff --git a/content/minutes/2023-03-21-minutes.md b/content/minutes/2023-03-21-minutes.md index 49a25d2..fff2ab7 100644 --- a/content/minutes/2023-03-21-minutes.md +++ b/content/minutes/2023-03-21-minutes.md @@ -1,5 +1,5 @@ --- -title: PLUG Committee Agenda 2023-03-21 +title: PLUG Committee Meeting 2023-03-21 date: 2023-03-21 --- diff --git a/content/minutes/2023-05-16-minutes.md b/content/minutes/2023-05-16-minutes.md new file mode 100644 index 0000000..5c56283 --- /dev/null +++ b/content/minutes/2023-05-16-minutes.md @@ -0,0 +1,194 @@ +--- +title: PLUG Committee Meeting 2023-05-16 +date: 2023-05-16 +--- + +## 0. Opening +* Meeting opened by Niall at 19:34 PM + * VENUE: https://jitsi.perthchat.org/plug +* Present: James, Niall, Peter, Paul, Nick +* Apologies: Ben, Patrick +* Absent: +* Guest: + +## 1. Confirmation of Previous Minutes +* https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2023-03-21-minutes.md + * Proposed by Niall and seconded by James + * Passed without dissent + +## 2. Next Committee Meeting +* Third Tuesday 2023-06-20 19:30 PM - Online + * Maybe every quarter in person, to be discussed. + +## 3. Reports & Standing Items +* Financial Situation end of 2023-05-15 (Peter) + * Balances: + * Cash box + * $639.50 current, $598.95 start of year ($446.30 start 2022) + * Business Debit Card + * $110.83 current, $167.17 start of year ($200.00 start 2022) + * Bank Balance + * $3324.25 current, $3610.89 start of year ($3885.20 start 2022) + * Receivables + * $10.00 cash being held by Nick as petty cash/float + * Total Assets + * $4115.58 (was $4418.01 start of year) ($4531.50 start 2022) + * Statement: + * Income + * $20.00 this month, $40.00 last, $40.55 March, $170.55 this year + * Expense + * ($54.21) this month, ($286.96) last, ($13.76) March, ($472.98) this year + * Net Proceeds + * ($34.21) this month, ($246.96) last, $26.79 March, ($302.43) this year + * Outstanding: + * Payables + * Receivables + * Transfers + * Unreconciled + * $86.30 cash to be checked if already booked + * $49.00 cash to be added to cash box + +* Membership Situation as of 2023-02-21 + - ? new members, ? returned, ? renewals + - Current Paid Members 28, previous month was 29 + - Overdue Members ?, previous month was ? + - Expired Members 324, previous month was 319 + - Members on meetup.com 486, previous month 479 + +## 4. Events Status +* Review of recent events: + * March 2023 + * Second Tuesday Talk 2023-03-14: SBC Jam + * Niall: Raspberry Pi Foundation has sent us their new camera and a 1-year print subscription to [The MagPi](https://magpi.raspberrypi.com/) + * PLUG-in-the-Pub 2023-03-27: feniansirishpub.com.au , Adelaide Tce, CBD + + * April 2023 + * Second Sunday PLUG+POSH 2023-04-09 12-4PM at Artifactory + * Chris, Geminii, Nick got in touch on IRC + * Niall+Nick: Server admin + * BBB investigation + * Cloud bill payments + * Chris: Trying online meeting options: Jitsi, Jami, BBB, Zoom... + * Second Tuesday Talk 2023-04-11 + * Wings: See a home lab that's grown too large + * New faces, 14-15 people? + * AV node 1 was not easy to get going + * partial update of proprietary graphics drivers had happened in background, needed interactive upgrade to complete + * but first, the rest of the unattended-upgrades took 30-45 minutes + * Backup plan: Could not get audio mixer talking to presenter laptop (required too much power? and video out was fragile) + * Backup plan: Audio mixer talked to Niall's laptop + * No time to get AV node 1 camera running + * No PLUG backup AV nodes or parallel setup + * Benjamin D-S brought a camera+tripod, with ~1 hour of card recording + * Need adaptors/dongles: + * 12m cat5e ethernet + * USB-C to HDMI video out + * HDMI to USB video capture + * USB-C to USB-A to audio mixer + * Could not clean last phone number off sign - try acetone? cover with foil tape? another sign? + + * May 2023 + * Second Tuesday Talk: Custom Android ROMs 2023-05-09 + * Jasper: Alternative Android phone ROMs + * Refreshments: Nick brought some + * AV node 1 is with Nick, RFID cards with Nick+Niall + * UCC's BigBlueButton was unreachable on the night, so we ended up recording the meeting with OBS Studio + * Only used a single camera pointed at projector screen plus wireless mic. It was serviceable, but would have been better with a second capture card for the presenter laptop. + * It took a little time to set up the scenes. Would need a bit more to set up dual cam scenes. + * Second Sunday PLUG+POSH 2023-05-14 12-4PM + * Above-average attendance (with huge RSVPs!) + +* Upcoming events: + * May 2023 + * PLUG-in-the-Pub 2023-05-29: Norfolk Fremantle + + * June 2023 + * Second Sunday PLUG+POSH 2023-06-11 12-4PM + * Debian Release Party? see below + * Second Tuesday 2023-06-13 Talk if not Workshop. + * ACTION: Niall will confirm with Lachlan Barker: Linux sound/audio stack + * If not AV Workshop. OBS work and build AV node 2, 3? + * ACTION: Refreshments? + + * July 2023 + * Second Sunday PLUG+POSH 2023-07-09 12-4PM + * Second Tuesday 2023-07-11 Talk? or workshop? + * PLUG Admin? or AV in person workshop; build AV node 2, 3? + * PLUG-in-the-Pub 2023-07-xx: Stirling Arms, Guildford? Mon 31st? + * join/share for specials + + * August/September 2023 + * PirateBar@Mount Hawthorn / PirateLife@CBD ? + * or both, try to align with: + * https://wiki.debian.org/DebianDay Wednesday 2023-08-16 (30th anniversary, founded 1993-08-16) + * https://wiki.debian.org/DebianReleases Bookworm Release Party, could be sooner, even Saturday 2023-06-10 + * ITLAPD Tuesday 2023-09-19 + * Second Tuesday 2023-08-08 Talk? or workshop? + * use part? of timeslot to work on PLUG Admin? or AV in person workshop; build AV node 2, 3? + * Second Sunday PLUG+POSH 2023-08-13 12-4PM + * Second Sunday PLUG+POSH 2023-09-10 12-4PM + * Second Tuesday 2023-09-12 Talk? or workshop? + * use part? of timeslot to work on PLUG Admin? or AV in person workshop; build AV node 2, 3? + +* Future talks? + * Margaret: EMACS-based UIs for database applications (not until 2023) + * Benjamin D-S: EMACS + * Yuchen: Haskell-code-explorer (unlikely to be ready this year) + * Locutus: Ian Clarke (Contact) + * Aidan - Graphics work + +* Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ + * Allowing us to focus on the remainder of the items + +## 5. General Business & Matters Arising +* ACTION: meetup.com: consolidate paid subscription with Artifactory, as confirmed on 2022-05-17 + Date: Tue, 02 May 2023 11:22:19 +0000 (UTC) + From: Meetup + Subject: Important message about Perth Linux Users Group (PLUG) ?????? + * 2023-05-15 status: Fletcher, plus Niall, Nick, Peter, Benjamin, James, Patrick, Stephen ? + +* ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising + * ACTION: Paul will update all events in Google calendar initially + * ACTION: Paul will update all events in meetup from Google calendar (tweak both as required to keep them in sync) + * `Matt Richardson ` ACTION: Promote relevant events on events.raspberrypi.com , need "Raspberry Pi ID" ? + * facebook? + * list email? + +* ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin's new address) + * Who/what/where to contact next? + * https://connectonline.asic.gov.au/ , "Perth Linux User Group" ABN 58233849580 + * Also AWS has old address: volunteer to fix? + +* Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations. + +* Can we create a [PayID](https://payid.com.au/) for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN. + * http://lists.plug.org.au/mailman/private/committee/2021-June/010370.html + * ACTION: Niall to confirm with Bendigo Bank when account signatories process is happening + +* aws.amazon.com + * Bill due first few days of each month + * ACTION: (late 2023?) Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz +* Plan is for PLUG to take over digitalocean.com bill directly + +* New reporting requirements for tax-exempt not-for-profit organisations. + * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ + * ACTION: Margaret to investigate how to update our details + * ACTION: Niall to reach out to Margaret and confirm. + * On hold till contact person returns to choir + +- Bank signatories: Niall, Benjamin, Nick, Peter + - Print AGM minutes + - Collect AGM reports (also from previous years -> website) + - Perth? Paul + Nick + Niall + +- ACTION: Paul: Linux Australia grant money, when have stablised our events. +- Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow +- update mailing lists: moderators + - admin/committee busybee items: get people using bulk actions on mailing lists +- ACTION: Purchase a smaller/lighter cashbox, suitable for bringing to meetings. + +## 6. New General Business + +- President and Secretary to arrange going to the bank. + +## 7. Meeting closed by Niall at 20:26 PM