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Learnings #37

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dbrgn opened this Issue Feb 18, 2017 · 8 comments

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dbrgn commented Feb 18, 2017

What can we improve next time?

  • Put an easily readable timer (remaining minutes) on the speaker's desk
  • Make sure to send a confirmation e-mail to every attendee, even people that sign up through a sponsor
  • Coffee for the registration would be nice
  • Keep some change money even when locking the money box in the office, for people that come late and think it's our fault that they didn't show up in time for registration 😉
  • Live tweeting was great, but maybe we should limit the number of tweets to around 3 per talk to avoid spamming people's timelines.

Any others?

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chiesax Feb 18, 2017

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  • sponsor poster included in contract
  • automatize a bit the registration process: credit card payments, automatic confirmation mail, database with list of registered attendees
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chiesax commented Feb 18, 2017

  • sponsor poster included in contract
  • automatize a bit the registration process: credit card payments, automatic confirmation mail, database with list of registered attendees
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chiesax Feb 18, 2017

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  • publish all the ticket prices and deadlines when registration starts
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chiesax commented Feb 18, 2017

  • publish all the ticket prices and deadlines when registration starts
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href Feb 20, 2017

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  • Turn e-mail enquiries into tickets which are assigned to somebody.
  • Order t-shirts/lanyards/badges way earlier.
  • Explain the parking situation to sponsors.
  • Use 5dl water bottles and give them to speakers instead of filling glasses.
  • Have a lightning-talks session at the end.
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href commented Feb 20, 2017

  • Turn e-mail enquiries into tickets which are assigned to somebody.
  • Order t-shirts/lanyards/badges way earlier.
  • Explain the parking situation to sponsors.
  • Use 5dl water bottles and give them to speakers instead of filling glasses.
  • Have a lightning-talks session at the end.
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href Feb 20, 2017

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I got some feedback from the catering/Mensa through Stefan's secretary. Apparently a lot of attendees didn't know that lunch was not included in the ticket price. Additionally many didn't have Swiss francs with them and the Mensa usually doesn't accept Euros. So they had to scramble as a result.

Next time we should:

  • Maybe include lunch in the ticket (and give out a coupon, which would also speed up lunch)
  • Be sure to mention what is included in the ticket (coffee is, lunch is not)
  • Make sure to mention that the Mensa (and we) only accept CHF.
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href commented Feb 20, 2017

I got some feedback from the catering/Mensa through Stefan's secretary. Apparently a lot of attendees didn't know that lunch was not included in the ticket price. Additionally many didn't have Swiss francs with them and the Mensa usually doesn't accept Euros. So they had to scramble as a result.

Next time we should:

  • Maybe include lunch in the ticket (and give out a coupon, which would also speed up lunch)
  • Be sure to mention what is included in the ticket (coffee is, lunch is not)
  • Make sure to mention that the Mensa (and we) only accept CHF.
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href Feb 20, 2017

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  • Make sure the helpers are registered properly.
  • Have helpers sign up as such by checking a checkbox on the registration form ("I want to be a helper")
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href commented Feb 20, 2017

  • Make sure the helpers are registered properly.
  • Have helpers sign up as such by checking a checkbox on the registration form ("I want to be a helper")
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href Feb 20, 2017

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  • Start our search for sponsors sooner. Some need quite a bit of time to decide.
  • Ask RedHat (apparently they might be interested)
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href commented Feb 20, 2017

  • Start our search for sponsors sooner. Some need quite a bit of time to decide.
  • Ask RedHat (apparently they might be interested)
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href Feb 21, 2017

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From feedback that I received from a sponsor:

  • Add orientation arrows from the train-station to the venue.
  • Add the ability to have two laptops hooked up to two HDMI inputs for easy speaker switching.
  • A separate room for speakers to prepare.
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href commented Feb 21, 2017

From feedback that I received from a sponsor:

  • Add orientation arrows from the train-station to the venue.
  • Add the ability to have two laptops hooked up to two HDMI inputs for easy speaker switching.
  • A separate room for speakers to prepare.

@href href referenced this issue Jun 13, 2017

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Apply Learnings #6

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dbrgn Jun 15, 2017

  • Setting up the new laptop while the old speaker is still answering questions saves time, but looks quite strange in the video recordings.

dbrgn commented Jun 15, 2017

  • Setting up the new laptop while the old speaker is still answering questions saves time, but looks quite strange in the video recordings.
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