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Fix image's src.
git-svn-id: http://svn.code.sf.net/p/web-erp/code/trunk@7747 09516a42-71f9-43be-811f-9b821cf0d246
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rchacon committed Mar 30, 2017
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4 changes: 2 additions & 2 deletions ManualContents.php
Expand Up @@ -120,7 +120,7 @@
}
$ManualPage = 'locale/' . $Language . '/Manual/Manual' . $Name;
if(!file_exists($ManualPage)) {// If locale topic page not exist, use topic page in doc/Manual.
$ManualPage = 'doc/Manual' . $Name;
$ManualPage = 'doc/Manual/Manual' . $Name;
}
echo '<div id="manualpage">';
include($ManualPage);
Expand All @@ -142,4 +142,4 @@

ob_end_flush();
// END: Procedure division -----------------------------------------------------
?>
?>
2 changes: 1 addition & 1 deletion doc/Manual/ManualAccountsPayable.html
Expand Up @@ -19,7 +19,7 @@ <h2>Features</h2>
<li>Supplier payment run will create system entries to record payments for all suppliers with due amounts. Facilities allow for holding disputed invoices from being included in the payment run, but still recording costs in the general ledger.</li>
</ul>
<p>
<img src="images/AccountsPayable.jpg"></p>
<img src="doc/Manual/images/AccountsPayable.jpg"></p>

<!-- Help Begin: Suppliers -->
<div class="floatright"><a class="minitext" href="#top">⬆ Top</a></div>
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16 changes: 8 additions & 8 deletions doc/Manual/ManualCreditNotes.html
Expand Up @@ -6,23 +6,23 @@ <h2>Overview</h2>
<h3>Option 1 - Credit an Invoice</h3>
<p>From a customer inquiry select the invoice you wish to credit and click on the &quot;credit invoice&quot; icon (more usually used for
undo in word/excel etc)</p>
<p><img src="images/CreditInvoiceSelectInvoice.png"></p>
<p><img src="doc/Manual/images/CreditInvoiceSelectInvoice.png"></p>
<br />
<p>Now delete the lines you <b>DON'T</b> want to credit.....</p>
<p><img src="images/CreditInvoiceDeleteLines.png"></p>
<p><img src="doc/Manual/images/CreditInvoiceDeleteLines.png"></p>
<br />
<p>Now change the prices/quantities to the values you wish to credit....</p>
<p><img src="images/CreditInvoiceDeleteLines.png"></p>
<p><img src="doc/Manual/images/CreditInvoiceDeleteLines.png"></p>
<br />
<p>Now select the type of credit note. A credit note write off is used if you wish to write off the cost of some products which are not returned into stock. This then allows you to select a general ledger account after you click on update - say for breakages or a promo giveaway prize. The general ledger selection will only show once you clicked update selecting the &quot;Goods Written Off&quot; option. If you wish to reverse an overcharge, then this has no impact on the cost of sales in relation to the stock returned - no stock movement is created for a return of goods but the actual charge to sales is reduced by the amount of the credit note. A normal credit note is where the goods are &quot;Returned to Stock&quot;.</p>
<p><img src="images/CreateCreditNoteSelectType.png"></p>
<p><img src="doc/Manual/images/CreateCreditNoteSelectType.png"></p>
<br />
<p>The advantage of option 1 above is that the allocation to the invoice is done automatically and items come up at the prices/discounts given on the invoice if you
have a long invoice to credit then this is a huge time-saver.</p>
<br />
<h3>Option 2 - Create Credit Note Manually</h3>
<p>1). Create the credit note manually from the main menu.</p>
<p><img src="images/MenuCreateCreditNote.png"></p>
<p><img src="doc/Manual/images/MenuCreateCreditNote.png"></p>
<p>Now select the customer, then you can then either enter the item code and quantity directly in the quick entry form or search for the item using the search parts facility.</p>
<p>Enter the value/quantity - and select the credit note type as per option 1 above.</p>

Expand All @@ -31,17 +31,17 @@ <h3>Option 2 - Create Credit Note Manually</h3>
<h3>Allocation of Credits</h3>
<p>If you used option 2 to create the credit note then you need to now allocate the credit note to invoices again there are 2 methods</p>
<h3>Option 1:</h3>
<p><img src="images/MenuOptionAllocateCredits.png"></p>
<p><img src="doc/Manual/images/MenuOptionAllocateCredits.png"></p>
<p>This shows all receipts or credit notes that are outstanding to be
allocated against invoices. Select the credit note, the system then
shows all the outstanding invocies against the customer account and
you choose which invoices to allocate it to.</p>
<h3>Option 2:</h3>
<p>From the customer inquiry you can look at the transactions and click on the allocate link against any of the credits (or receipts) any existing allocation will show and these can be modified at any time</p>
<p><img src="images/SelectCreditToAllocate.png"></p>
<p><img src="doc/Manual/images/SelectCreditToAllocate.png"></p>
<p>In this example - because the credit note was created from the credit invoice link - the
allocation has already been done (see the balance of the transaction
is 0), but if it weren't you would just select allocation link and
choose which invoices to allocate to.</p>
</body>
</html>
</html>
6 changes: 3 additions & 3 deletions doc/Manual/ManualGeneralLedger.html
Expand Up @@ -2,7 +2,7 @@ <h1><a id="GeneralLedger">General Ledger</a></h1>

<h2>Overview</h2>

<p>The general ledger is the accounting hub that is central to the "sub" ledgers for creditors (Accounts Payable), debtors (Accounts Receivable) and stock (inventory). All entries in the sub ledgers are also represented by entries in the general ledger. It is the integration set-up that determines how entries in the sub-ledgers are reflected in the general ledger. Most activity in the general ledger will be automatically created from the activity in the sub-ledgers with receivables, payables and stock administration.</p><img src="images/GLIntegration.jpg">
<p>The general ledger is the accounting hub that is central to the "sub" ledgers for creditors (Accounts Payable), debtors (Accounts Receivable) and stock (inventory). All entries in the sub ledgers are also represented by entries in the general ledger. It is the integration set-up that determines how entries in the sub-ledgers are reflected in the general ledger. Most activity in the general ledger will be automatically created from the activity in the sub-ledgers with receivables, payables and stock administration.</p><img src="doc/Manual/images/GLIntegration.jpg">
<p>

<p>However, there are also facilities to:</p>
Expand Down Expand Up @@ -91,7 +91,7 @@ <h2><a id="BankAccounts">Bank Accounts</a></h2>

<p>Bank accounts are defined from the setup tab from the link to Bank Accounts Maintenance. There is facility to enter the name of the account, the currency of the account, the bank account number and the address of the bank if required, as well as selecting the general ledger account to which it refers. There are links to edit existing bank account records and to delete them. However, once defined as referring to a particular general ledger code it is not possible to change the general ledger code of the bank account. This is because there would be entries made to this account. Similarly, if bank transactions have been created using this bank account it is not possible to delete it. The bank account transactions must be purged first (but currently no facility exists to purge bank transactions). It is not possible to change the currency of a bank account once there are transactions against it.</p>

<p>Once all receipts and payments are matched to bank statements, the bank reconciliation statement can be printed which should show how the current general ledger balance reconciles to the bank statement for this account. The reconciliation also has an option available for bank accounts set up in other than the functional currency of the business (local currency), to post differences in exchange. The balance of the account is maintained in local currency in the general ledger and for the purposes of the bank reconciliation this is converted to the bank account currency at the exchange rate in the currencies table (see Setup -&gt; Currency Maintenance) - this rate can be changed manually to the rate of the day and the foreign currency balance on the account will change - to correct this balance an exchange difference needs to be recorded. Having worked through the matching of receipts and payments to the bank statements - the bank statment balance can be entered to compare against the system balance - a correcting entry is then made to the GL to post the difference on exchange. The posting to the general ledger is back dated to the end of the preceeding month - since it is assumed that the reconciliation may be a few days or a week behind the current date.</p><img src="images/BankReconciliation.jpg"> <!-- Help End: BankAccounts -->
<p>Once all receipts and payments are matched to bank statements, the bank reconciliation statement can be printed which should show how the current general ledger balance reconciles to the bank statement for this account. The reconciliation also has an option available for bank accounts set up in other than the functional currency of the business (local currency), to post differences in exchange. The balance of the account is maintained in local currency in the general ledger and for the purposes of the bank reconciliation this is converted to the bank account currency at the exchange rate in the currencies table (see Setup -&gt; Currency Maintenance) - this rate can be changed manually to the rate of the day and the foreign currency balance on the account will change - to correct this balance an exchange difference needs to be recorded. Having worked through the matching of receipts and payments to the bank statements - the bank statment balance can be entered to compare against the system balance - a correcting entry is then made to the GL to post the difference on exchange. The posting to the general ledger is back dated to the end of the preceeding month - since it is assumed that the reconciliation may be a few days or a week behind the current date.</p><img src="doc/Manual/images/BankReconciliation.jpg"> <!-- Help End: BankAccounts -->
<!-- Help Begin: Payments -->

<div class="floatright">
Expand Down Expand Up @@ -462,4 +462,4 @@ <h3><a id="UserGLAccounts">User Authorised GL Accounts</a></h3>
<p>.</p-->

<h3><a id="GLTagsMaintenance">GL Tags (maintenance)</a></h3>
<p>This software allows the use of accounting tags to help you track specific units within your organization. You can set up any quantity of accounting tags. In this way, you can group transactions and assign them to cost centres, profit centres, activities centres, divisions, departments, or any units for which you need to produce a statement of comprehensive income for each "<i>tag</i>". See: <a href="#GLTags">GL Tags</a>.</p>
<p>This software allows the use of accounting tags to help you track specific units within your organization. You can set up any quantity of accounting tags. In this way, you can group transactions and assign them to cost centres, profit centres, activities centres, divisions, departments, or any units for which you need to produce a statement of comprehensive income for each "<i>tag</i>". See: <a href="#GLTags">GL Tags</a>.</p>
10 changes: 5 additions & 5 deletions doc/Manual/ManualGettingStarted.html
Expand Up @@ -51,24 +51,24 @@ <h2>Using the webERP Installer</h2>
<li>Enter the URL for the new webERP directory into your web browser, and the installer welcome screen will display:</li>

<li style="list-style: none; display: inline">
<p align="center"><img src="images/Installer_1.jpg"></p>
<p align="center"><img src="doc/Manual/images/Installer_1.jpg"></p>
</li>

<li>The installer welcome screen provides information on the type of messages you might receive during installation. At this page, you must also select your preferred language from the drop down selection box. Click on Next Step to go to the next phase of installation.</li>
<li style="list-style: none; display: inline">
<p align="center"><img src="images/Installer_1a.jpg"></p>
<p align="center"><img src="doc/Manual/images/Installer_1a.jpg"></p>
</li>

<li>The installer checks that all the pre-requistes are met for an installation. You will note from the screen shot above that this installation does not have sufficient privileges to install webERP because the web server is unable to write to the webERP directory. <b>It is necessary to change the permissions on the directory where webERP is installed to ensure that the user that the web-server runs as is able to write a new configuration file to the web space.</b> Cpanel and Plesk have facilities to enable this change to the permissions. Any error messages displayed in red need to be resolved before the installation can proceed. Do not attempt to run the installer while red messages persist. Fix the error and then click on Check Again to restart from the prior step.</li>
<li style="list-style: none; display: inline">
<p align="center"><img src="images/Installer_2.jpg"></p>
<p align="center"><img src="doc/Manual/images/Installer_2.jpg"></p>
</li>
<li>If your web server fulfills all requirements for the installation, clicking on Next Step will display the Database Settings screen. Many of the fields required will be populated correctly by default - but all entries should be reviewed to ensure that they are correct. The installer will not be able to determine the host (computer) where the mysql database server is installed and this must be entered. Help appears when you click into an input field.</li>

<li>The user name and the password to the mysql database server are also required. The mysql database user must have permission to create a database and tables. Once the required information is entered and checked, click on Next Screen to continue.</li>

<li style="list-style: none; display: inline">
<p align="center"><img src="images/Installer_3.jpg"></p>
<p align="center"><img src="doc/Manual/images/Installer_3.jpg"></p>
</li>

<li>The next installer screen displays Company Settings, Options and Administrator Account settings. The name of the company entered in the installer screen will be used in the log in screen and in various reports and screens in your final webERP instsallation.</li>
Expand Down Expand Up @@ -369,7 +369,7 @@ <h2>Internationalisation and Language Translations</h2>

<p>To change the language displayed for a specific user - the user clicks on their name as shown on every screen at the top of the page. This brings up their user settings.</p>

<p align="center"><img src="images/UserSettings.jpg"></p>webERP looks at all the directories available under webERP/locale to see which languages are installed and provides a convenient way for users to select their preferred language. In addition to selecting the language it is also necessary to select the fonts required for pdf support in the selected language.
<p align="center"><img src="doc/Manual/images/UserSettings.jpg"></p>webERP looks at all the directories available under webERP/locale to see which languages are installed and provides a convenient way for users to select their preferred language. In addition to selecting the language it is also necessary to select the fonts required for pdf support in the selected language.
<p>

<p>PDFs are produced in utf-8 character set which has 4 bytes for each character. Unfortunately, the CID fonts used in PDFs only have 2 bytes so there is required to be some mapping of CID characters to utf-8 fonts to make everything work. In practise all this means is that the correct language needs also to be selected for the PDF language.</p>
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8 changes: 4 additions & 4 deletions doc/Manual/ManualInventory.html
Expand Up @@ -326,7 +326,7 @@ <h2>Inventory Costing</h2>
<li>Weighted Average Costing</li>
</ul>
<p>To choose the costing mode the System Parameter must be changed from the Main Menu -> Setup tab -> System Parameters</p>
<p><img src="images/SystemParameterCosting.jpg" alt="system parameters costing flag screen" /></p>
<p><img src="doc/Manual/images/SystemParameterCosting.jpg" alt="system parameters costing flag screen" /></p>
<h3>Standard Costing</h3>

<p>Standard costing is used in situations where costs do vary and a middle ground standard is adopted - variances away from the standard are reported as price variances. Standard costing is particularly relevant to importers and manufacturers where exchange rate, freight and manufacturing costs and volumes vary making each item have different costs.</p>
Expand Down Expand Up @@ -517,7 +517,7 @@ <h2><a id="Locations">Inventory Locations Maintenance</a></h2>
<p>A table of locations is maintained which contains a location code of 5 characters and the location description (up to 20 characters).</p>
<p>Inventory locations are the factories or warehouses where inventory is stored. When a sales order is created the location from which the inventory is to be picked is specified. Also, when a work order is created it is created on a specific location - in this case a manufacturing facility. Every transaction involving inventory must specify the location.</p>
<p>To create or modify inventory locations go to the Main Menu -> Setup -> Inventory Setup tab and select Inventory Location Maintenance</p>
<p><img src="images/InventoryLocations.png" alt="Inventory Locations" /></p>
<p><img src="doc/Manual/images/InventoryLocations.png" alt="Inventory Locations" /></p>
<p>The description is the field used in lookups on invoicing and crediting. To keep the database as compact as possible it is the code which is stored against stock movement transactions. As many locations as required can be set up. When a new location is defined, location records for all items in the database are created. When a location is deleted, so too are all the item location records. However, a location record cannot be deleted if there are stock movements or stock held for any part in the location.</p>
<p>When creating a purchase order, the inventory location that it is required for is specified. The inventory location address and contact details defined here are used as the default addresses available for delivery of goods ordered on purchase orders.</p>

Expand Down Expand Up @@ -580,7 +580,7 @@ <h2><a id="LocationUsers">Inventory Location Authorised Users Maintenance</a></h
<p>With the release of 4.11.3 only users with appropriate permissions can process transactions involving a location. This requires that users are specifically given access to individual locations.</p>
<p>Normally to modifiy the users that have access to a location requires system administrator access.</p>
<p>From the Main Menu -> Inventory Setup Tab -> Inventory Location Authorised Users Maintenance</p>
<p><img src="images/LocationUsers.jpg" alt="Inventory Authorised Users Maintenance" /></p>
<p><img src="doc/Manual/images/LocationUsers.jpg" alt="Inventory Authorised Users Maintenance" /></p>
<p>This screen allows you to select a location and see the users that are authorised to access and create transactions. You can add users are required.</p>

<!-- Help End: Inventory Location Authorised Users Maintenance -->
Expand All @@ -592,7 +592,7 @@ <h2><a id="LocationUsers">Inventory Location Authorised Users Maintenance</a></h
<h2><a id="InventoryAdjustments">Inventory Adjustments</a></h2>

<p>Inventory can be written on or off for individual stock items using this option. Corrections to physical stocks and deliveries of stock can be entered using this option. Adjustments can be entered by selecting the link on the SelectProduct.php page.</p>
<p><img src="images/StockAdjustment.jpg" alt="Stock Adjustment Screen" /></p>
<p><img src="doc/Manual/images/StockAdjustment.jpg" alt="Stock Adjustment Screen" /></p>
<p>Ajustments can also be created directly from the main menu under transactions. Using the second link, the item code must be known and entered, there is no facility to select an item code from this page.</p>
<p>If Stock GL integration is enabled from the company preferences page (under the setup tab), then the system creates the necessary journals in the general ledger to update the stock account and the profit and loss account stock adjustment account specified in the stock category record. (see Inventory Categories above and also see General Ledger Integration later)</p>

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