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Allow sending mails to recipient lists and share recipient lists with groups #393

10 tasks
armhub opened this issue Jun 4, 2018 · 9 comments
10 tasks


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armhub commented Jun 4, 2018

As a user I want to be able to create recipient lists. When sending a mail or calendar invites I want to be able to use such a list in the address field to send the mail to every user in the list without entering each mail address individually. Furthermore, I want to be able to share such lists with other users and define who has which right on the list (read/write/manage). I want to be able to share multiple lists at once with the same group while also being able to share different lists with different users. For privacy reasons I only want to share the mail address (and optionally a name) for each entry in the recipient list but not the entire contact I have in my private contact list. I do not want to share entire contact lists. In the contact view I want to be able to see and edit all my recipient lists and who they are shared with.

Users can:

  • Create different lists of recipients in the contact view.
  • Each entry in a recipient list must have a mail address. Optionally it also has a name.
  • If a recipient list entry's mail address is the same as on of an existing contact, the information in the contact should be used (external sender password, maybe display the name) but not shared with the group.
  • Use recipient lists to send mail or calendar event invites to everyone in this list and in the former case decide if the recipients see each other or not (TO/CC/BCC).
  • Share a lists of recipients with other users.
  • Share multiple lists with the same group of users.
  • Share different lists with different groups of users.
  • Define which rights those other users get on the list group (read/write/manage).
  • Optionally, the user should be able to flag a list as non-confidential. In that case they should not be asked to enter passwords for external recipients if they do not exist each time they send to this list.
  • The server must not get any knowledge about the entries in a recipient list but only those users the list is shared with. (It is acceptable that the server can infer this information from the fact that a client requested the recipient list and then sent emails to a set of mail addresses.)


  • Sharing is a solved problem. See shared calendars and template groups.
  • When the user enters such a list in the address field every mail address should be resolved like we do now and the user should be informed if there is a problem with one mail address. They should be able to decide if this address should be excluded. If no errors occur, sending such a mail should work just like the user had entered each address individually, i.e. the mail is encrypted for every recipient and then sent.
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musicmissionary commented Dec 28, 2018

Yes, please! This would be a great help. I really need to be able to set up contact groups for regular emailing to groupings of recipients. Tutanota can only be an occasional use client without this feature.

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opensam commented Oct 15, 2019

I'm trying Tutanota : my use case is e-mail communication inside a relatively small group (less than 50 people). I appreciate the service. I value the privacy features and I would like to advocate Tutanota to all members of the group (most of them use GMail, YMail, MS, etc). But I can NOT recommand Tutanota because of this very missing feature of recipients groups.

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michaeljensen commented Aug 13, 2020

I want to setup a couple of my custom domains in Tutanota, but this feature is required for me to do so. Any ideas as to where this falls in the priority list?

@bedhub bedhub added this to the Roadmap milestone Sep 1, 2020
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brshub commented May 26, 2021

These recipient or contact groups would also be useful for adding groups of guests into the Tutanota calendar.

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Trai1Blaz3r commented Jun 3, 2021

This is the main reason I'm unable to refer Tutanota to friends. Because there's no way to send a group email to my friends!
How do I even let them know my new email address? Help!

@vaf-hub vaf-hub changed the title Recipient groups Allow sending mails to recipient lists and share recipient lists with groups Dec 8, 2021
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MelbourneGirl commented Jan 14, 2022

please please please: can you add recipient lists?

  • Create different lists of recipients in the contact view

This function would make a HUGE difference to me.

@bedhub bedhub added the idea label Feb 4, 2022
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Pryla commented Mar 10, 2022

Main and only reason for me and my family to wait until we switch to tutanota. It makes me loose a little bit of trust to see that this is a 3yo topic and it does not seem to be integrated within this or the next year..

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edearmicas commented May 2, 2022

I join the petition because it is a facility widely used in the management of emails. Not having her detracts a lot from the tutanota service.

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DavidKuttruff commented Jul 3, 2022

I would also love to be able to create email recipient groups. This is the only reason I still keep Thunderbird around.

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