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To improve the clarity and usefulness of finding aids and to promote consistency across campuses, a working group of digital archivists under the aegis of the UC Born-Digital Content Common Knowledge Group (CKG) have collaborated to develop a UC-wide descriptive standard for born-digital archival material.

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README.md

Project Overview

The UC Guidelines for Born-Digital Archival Description was created in 2017 under the aegis of the Born Digital Content Common Knowledge Group.

Authors

Developed by:

  • Annalise Berdini, UC San Diego
  • Charles Macquarie, UC San Francisco
  • Shira Peltzman, UC Los Angeles
  • Kate Tasker, UC Berkeley

With Contributions from:

Controlled Vocabulary Lightning Team

  • Courtney Dean, UC Los Angeles
  • Margaret Hughes, UC Los Angeles
  • Kelly Kress, UC Los Angeles
  • Shira Peltzman, UC Los Angeles

The authors wish to thank the members of the UC Born Digital Content Common Knowledge Group as well as Tori Maches, Scott Reed, Patricia Ciccone, Sabrina Ponce, Jessica Tai, Kuhelika Ghosh, Michelle Mascaro, Nissa Nack, Beaudry Allen, Jillian Cuellar, David Uhlich, Laurel McPhee, and all those throughout the UC system involved in collection management for their contributions, research, and support.

Document Revision History

A draft of the Guidelines was sent out to the UC Born Digital Common Knowledge Group (CKG hereafter) for comment and feedback on May 15th, 2017. After a three week-long comment period, the document was revised to incorporate the CKG’s feedback. On June 27th, 2017 the revised draft was sent out to everyone throughout the UC system involved in collection management via CKG representatives from each campus. This three week-long comment period yielded a series of suggested revisions that were incorporated into the document. As part of these revisions, a Lightning Team was asked to develop a controlled vocabulary for commonly used born-digital source media and related terms.

The UC Guidelines for Born-Digital Archival Description version 1.0 was passed along to the Heads of Special Collections Common Knowledge Group for final review and approval on September 11, 2017. With their approval and support this GitHub repository was created for the purpose of facilitating access to these guidelines and documenting all changes made as and when revisions occur.

The site includes the full text of version 1.0 of the UC-wide descriptive standard.

The UC Guidelines for Born-Digital Archival Description have been preserved and made permanently accessible in eScholarship, a service of the California Digital Library that provides scholarly publishing and repository services for the Univeristy of California community. The permalink to this paper series can be found here: https://escholarship.org/uc/item/9cg222jc.

Suggested Citation

University of California Systemwide Libraries. (2017). UC Guidelines for Born-Digital Archival Description. UC Office of the President: University of California Systemwide Libraries. Retrieved from https://escholarship.org/uc/item/9cg222jc.

License

The UC Guidelines for Born-Digital Archival Description are licensed under a Creative Commons Attribution 4.0 International License.

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To improve the clarity and usefulness of finding aids and to promote consistency across campuses, a working group of digital archivists under the aegis of the UC Born-Digital Content Common Knowledge Group (CKG) have collaborated to develop a UC-wide descriptive standard for born-digital archival material.

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