Empowers CAES Accounting Team to collect monthly Benefits Allocation details from local FISDataMart, review, and upload results to A&FS server via SFTP for import into DaFIS as a "scrubber" document.
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BenefitsAllocationUpload Database
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README.md

README.md

BenefitsAllocationUpload

    A Project for Automating
    General Ledger Current Budget Adjustments
    necessitated by campus' de-centralization
    of benefits allocation credits and expenses.

Empowers CAES Accounting Team to collect monthly Benefits Allocation details from local FISDataMart, review, and upload results to A&FS server via SFTP for import into DaFIS as a "scrubber" document.

This web application allows users to generate "flat" upload files containing all Chart 3, OP Fund 19900, Object Consolidation Codes SUB6 and SB28 current budget (CB) and credit/expense (AC) amounts.

  • Departmental accounts containing benefit expenses are credited back by matching amounts withdrawn from the Dean's Office's central benefits accounts.
  • Departmental accounts containing benefit credits are withdrawn by matching amounts credited back to the Dean's Office's central benefits accounts.

Files can then be downloaded to users computers, reviewed, approved and uploaded to the Accounting and Financial Services (A&FS) host computer via Secure File Transfer Protocol (SFTP).   Once uploaded, these "scrubber" files are then imported into DaFIS and scrubber results reports are returned via e-mail to BenefitsAllocationUpload@caes.ucdavis.edu.

This project was created by Ken Taylor for Tom Kaiser and the College of Agricultural and Environmental Sciences (CA&ES) Dean's Office Accounting Team.