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Update meetups.md

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Web3Foundation committed Jun 27, 2019
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@@ -17,28 +17,29 @@ This guide has the goal of getting you set up best on hosting your first Web 3 c

**A. Fundamental steps (co-founders of meetup) & Budget**

i. The first step to a successful (recurring) meetup in ensuring you have a solid team of co-founders to help carry the weight. It’s crucial if you intend to continually grow a community around a meetup to select a dedicated crew to help out with the organization, planning, promotion, food & drinks etc. It’s also best to ahead of time agree on certain aspects (eg. food planner, A/V guy, marketing) you’ll be responsible for at the planning for each meetup.
<ol> i. The first step to a successful (recurring) meetup in ensuring you have a solid team of co-founders to help carry the weight. It’s crucial if you intend to continually grow a community around a meetup to select a dedicated crew to help out with the organization, planning, promotion, food & drinks etc. It’s also best to ahead of time agree on certain aspects (eg. food planner, A/V guy, marketing) you’ll be responsible for at the planning for each meetup.

ii. The next most important thing to consider is budget, most meetup planning starts 4-6 weeks before the meetup, and it’s suggested to get your meetup page live at least 3 weeks before the actual date so you can estimate successfully the amount of food & drinks. Consider that most meetups have 50-70% attendance on the final RSVP #’s so keep the budget in mind for that.

iii. Many times the event space can be provided in locations for free, if you need help finding an event location some good resources are usually, universities, entrepreneur centers & social locations. Meetup.com provides a good resource on this topic.
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**B. Speakers & or materials needed (for presentations)**

i.Consider who your speaker will be and find out what presentation materials they may need. In many cases a presenter may be comfortable creating their own materials, templated resources are also provided for custom materials.

<ol>i.Consider who your speaker will be and find out what presentation materials they may need. In many cases a presenter may be comfortable creating their own materials, templated resources are also provided for custom materials.
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**C. Marketing & signups (what platform will you use)**

i.For marketing you may consider reaching out to local community groups that you are connected with in your region, many times other meetups in your area can be a great resource for new growth of your meetup.
<ol>i.For marketing you may consider reaching out to local community groups that you are connected with in your region, many times other meetups in your area can be a great resource for new growth of your meetup.

ii.Make sure your messaging is concise in clear in what the goals of the meetup are, eg. is this a group that intends to run / host multiple meetups; or are you just getting your feet wet with a one-off event. Also consider who the main audience for your meetup topic may be.

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**D. Timelines & Agenda**

i.In practice it’s best to plan your meetup at least 6 weeks ahead of time. You’ll want to announce your meetup at least 3 weeks before the event, so you’ll be able to plan the food & drinks in advance.
<ol>i.In practice it’s best to plan your meetup at least 6 weeks ahead of time. You’ll want to announce your meetup at least 3 weeks before the event, so you’ll be able to plan the food & drinks in advance.</ol>


## Hosting your meetup/s <a name="host"></a>

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