Document zoom 3rd party recording policy

[dyladan]

There now exist a bunch of tools which will join zoom meetings on a person's behalf and take notes or record the meeting. Some of them just join every meeting on a person's calendar indiscriminately. In recent meetings we've seen these tools and in some cases have removed them from meetings. We should define a policy and communicate it to SIG maintainers so that these tools are handled in a consistent manner. We already provide recordings and transcripts, so these tools shouldn't be a necessity.

• Are these tools allowed in general?
• What about local tools which don't show up as a participant? This is much harder to identify when people are using these tools.
• What about later offline processing of our recordings and transcripts?

[arminru]

Related: 3rd Party Note Taking Zoom Bot Policy #2681

[dyladan]

This can be closed if it's a duplicate of #2681. This also covers offline processing of recordings or local recording software, but i'll just make a comment over there. we can't really stop either of those avenues though