training-access.rst

Accessing the Classroom Trainings

• The trainings tab displays list of classroom trainings allocated to the users.

• The users can attend the trainings by adding it to his/her training plan.

• The trainings tab is available to all the users such as root administrator, administrators, system administrator, :ref:`reporting manager <reporting manager>`, :ref:`trainers <trainer>` and :ref:`learners <users>`.

• The classroom trainings assigned to the users are available at Classroom > Trainings tab under the menu bar, which displays list of allocated classroom trainings.

• Classroom trainings can be classified into 2 types:

  I. General trainings

  II. Request approval trainings

• To access training:

  Click Classroom > click Trainings. The Classroom screen consists of the following four modules:

  1. My Training

  2. Available Training

  3. Team Trainings

  4. Company Trainings

• The administrator can view the training details in 2 ways:

  • 
  • 

Note

Classroom trainings can be filtered based on the categories that are selected from dropdown lists.

Available Training

• The available training tab displays a list of classroom trainings published to the users.

• The trainings available are viewed as either List or Calendar based on month, week or day.

• The users must click , to add the respective trainings to the training plan.

  Note

  If the training is of request approval type, then a request is sent to the reporting manager/administrator for the training approval.

• The added trainings will be listed under My Trainings tab.

  Note

  The request approval type trainings once approved will be listed under this tab.

• This tab is available to all the users such as super administrator, administrator, system administrator, reporting manager, trainer and learners.

To access available training:

Click Available Training tab > Calendar View | List View.

To add training:

Calendar View | List View > click Add to Training.

My Training

• The user nominates to the training by adding it from Available Trainings tab to My Training tab.
• The My Training tab lists users enrolled and ready to attend the trainings.
• The trainings available are viewed as either List or Calendar based on month, week or day.
• The trainings can be filtered based on categories.
• This is available to all users such as super administrator, administrator, system administrator, reporting manager, trainer and learners.

To access my training:

Click My Training tab > Calendar View | List View.

The trainings listed are divided into 6 states:

• 
• 
• 
• 
• 
• 

• When the user completes training program the users must provide the following details listed under the List View tab:

- : The user must provide feedbacks on trainers, trainings and can view participant’s feedback.

- : Users not attending the trainings can cancel the training nominations.

- : It displays WebEx session details for the users.

- : Users can download the course completion certificate for SCORM, AICC, xAPI courses and the classroom trainings.

- : Users must provide response to the attached :ref:`action plan task <reporting manager>` for the classroom trainings.

* To provide response to the action plan task, click Review link.

* The following Action Plan Details screen appears as shown below.

* The user must provide action plan response as a comment and submit it to the reporting manager for the review.

* The reporting manager reviews the response and sends it back to the user.

- : It allows users to upload the pre-work resources and also displays any resources uploaded by the administrator.

- :

o Pre-test Assessments: The pre-test can be accessed before the training starts.

o Post-test Assessments: The post-test can be accessed after the training is completed.

Note

The assessment test correct answers are displayed only at the end of the post-test assessments.

- : Users can participate in discussion forums on the classroom trainings and the post replies.

- : Users can download the reference materials related to the classroom training.

Note

• The pre-work resources, Assessment and Discussion tabs appears before the training starts.
• The user will receive mail notifications for the pre-post assessments/ feedbacks attached as a text link to the training.

Team Trainings

• The team trainings tab, is displayed only for reporting manager and administrator who can also play the role of a reporting manager, but this tab does not display for the trainers and learners.
• It displays respective training programs published to all its reportees.
• The confirmed user’s training details under particular training program along with their user status are displayed.
• If any of the confirmed users does not report to their reporting manager, then such user’s training details will not available to the reporting manager.

Note

Refer to :ref:`Types of User Status <new instance>` for further informations.

To access team trainings:

Click Team Trainings tab > Calendar View | List View.

Company Trainings

• The company trainings tab, displays entire training programs conducted by the company in the current month.
• The non-nominated users can nominate themselves by adding the training programs to his/her training plan.
• This tab is available to all the users such as super administrator, administrator, system administrator, reporting manager, trainer and learners.

To access company trainings:

Click Company Training tab > Calendar View | List View.

My Action Plans

• The newly assigned action plan tasks by the reporting manager will be listed under this tab.
• The user must provide response to the assigned action plan task.

Note

A mail notification is sent to the reporting manager on the completed action plan task.

• The action plan task response details is sent to the reporting manager/ supervisor for the review.
• The reporting manager reviews the response and sends it back to the user.

To provide action plan task response:

* Click My Action Plans. The following Action Plan Task Details screen appears as shown below.

* Click Review. The following Action Plan Details screen appears as shown below.

My Training Cost

• The :ref:`training cost <new instance>` displays the total cost on each classroom trainings enrolled by the user.
• The training cost screen displays the cost details for the attended and not-attended classroom trainings by the user.

To access training cost:

* Click Classroom > Training Cost. The following Training Cost Details screen appears as shown.

* Click Export to Excel to export the training cost details to .csv file.

My Approvals

• Every reportees classroom training request is displayed under My Approvals tab.
• The approval level depends on the tenant settings.
• LMS supports :ref:`two-level of approvals <approvals>` under each business units.
• Only the administrator and reporting managers have access to the My Approvals tab.

To view approvals:

Click Classroom > My Approvals. The following My Approvals screen appears displaying a list of trainings to be approved or rejected by the reporting manager/administrator.

Note

• The reporting manager will receive mails regarding the request approval/rejection for the training programs from its reportees.
• The users will also receive mail when the reporting manager approves or rejects the training programs.