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Sell IT - User Guide

By: W10-B2 Since: Jun 2016 Licence: MIT

1. Introduction

Sell IT is for salesmen who prefer to use a desktop app for managing their clients. More importantly, Sell IT is optimized for those who prefer to work with a Command Line Interface (CLI) while still having the benefits of a Graphical User Interface (GUI). If you can type fast, Sell IT can get your contact management tasks done faster than traditional GUI apps. Interested? Jump to the Section 2, “Quick Start” to get started. Enjoy!

2. Quick Start

  1. Ensure you have Java version 1.8.0_60 or later installed in your Computer.

    ℹ️
    		 Having any Java 8 version is not enough.
    This app will not work with earlier versions of Java 8.

  2. Download the latest addressbook.jar here.

  3. Copy the file to the folder you want to use as the home folder for your Address Book.

  4. Double-click the file to start the app. The GUI should appear in a few seconds.

    Ui

  5. Type the command in the command box and press Enter to execute it.
    e.g. typing help and pressing Enter will open the help window.

  6. Some example commands you can try:

    • list : lists all contacts

    • addn/John Doe p/98765432 e/johnd@example.com a/John street, block 123, #01-01 : adds a contact named John Doe to the Address Book.

    • delete3 : deletes the 3rd contact shown in the current list

    • exit : exits the app

  7. Refer to Section 3, “Features” for details of each command.

3. Features

Command Format

  • Words in UPPER_CASE are the parameters to be supplied by the user e.g. in add n/NAME, NAME is a parameter which can be used as add n/John Doe.

  • Items in square brackets are optional e.g n/NAME [t/TAG] can be used as n/John Doe t/friend or as n/John Doe.

  • Items with …​ after them can be used multiple times including zero times e.g. [t/TAG]…​ can be used as   (i.e. 0 times), t/friend, t/friend t/family etc.

  • Parameters can be in any order e.g. if the command specifies n/NAME p/PHONE_NUMBER, p/PHONE_NUMBER n/NAME is also acceptable.

  • Some commands have command aliases which can be used in place of the command, e.g. a for add.

3.1. Unlock : unlock

You can unlock the APP while it is locked if you wish to do modification on contact and appointment. The initial password is 123456. Please remember that after unlocking, the content won’t automatically show. Please use list/listall/listappointment command.
Format: unlock PASSWORD alias: ulk

Examples:

  • unlock 123456

3.2. Lock : lock

You can lock the contact and appointment panel after doing modification on contacts and appointment on the APP to prevent further modification. The initial password is 123456.
Format: lock alias: lk

3.3. Reset password : setPassword

You may change the password of login. The initial password is 123456.
Format: setPassword OLD_PASSWORD NEW_PASSWORD alias: sp

Examples:

  • setPassword 123456 123

3.4. Viewing help : help

Format: help

3.5. Adding a person: add

Adds a person to the address book
Format: add n/NAME p/PHONE_NUMBER e/EMAIL a/ADDRESS tz/TIMEZONE c/COMMENT [t/TAG]…​ Alias: a

💡
 A person can have any number of tags (including 0)

Examples:

  • add n/John Doe p/98765432 e/johnd@example.com a/John street, block 123, #01-01 tz/SGT c/He can speak French

  • add n/Betsy Crowe t/friend e/betsycrowe@example.com a/Newgate Prison p/1234567 tz/PST c/She can speak French t/criminal

3.6. Adding an appointment: addappointment Since v1.3

Adds an appointment to the address book
Format: addappointment [INDEX]…​ n/NAME d/DATETIME tz/TIMEZONE Alias: aa

💡
 Datetime should be in the format YYYY-MM-DD HH:MM.
Timezone should be in the format {Area}/{City}, e.g. Asia/Singapore

Examples:

  • addappointment n/Meeting d/2018-06-13 13:25 tz/Asia/Singapore

  • addappointment 1 2 n/Meeting d/2018-06-13 13:25 tz/America/New_York

3.7. Listing all persons excluding archived : list

Shows a list of all unarchived persons in the address book.
Format: list Alias: l

3.8. Listing all persons including archived : listall

Shows a list of all persons (including archived) in the address book.
Format: listall Alias: la

3.9. Listing all appointments : listappointment

Shows a list of all appointments in the address book.
Format: listappointment Alias: lap

3.10. Sorting all persons : sort

Sorts all persons in the address book based on alphabetical order of their full names.
Format: sort Alias: so

3.11. Export all persons : export

Exports all persons in the address book based to a csv file.
Format: export Alias: ep

3.12. Listing all clients tagged with one or more specific tag (union): listtag Coming in v2.0

Shows a list of all clients in the address book tagged with any of the tags entered.
Format: listtag TAG…​ Alias: lt

3.13. Archives a client: archive Since v1.2

Archives an existing client
Format: archive INDEX Alias: ar

3.14. Unarchives a client: unarchive Since v1.2

Unarchives an existing client
Format: unarchive INDEX Alias: uar

3.15. Editing a person : edit

Edits an existing person in the address book.
Format: edit INDEX [n/NAME] [p/PHONE] [e/EMAIL] [a/ADDRESS] [tz/TIMEZONE] [c/COMMENT] [t/TAG]…​ Alias: e

  • Edits the person at the specified INDEX. The index refers to the index number shown in the last person listing. The index must be a positive integer 1, 2, 3, …​

  • At least one of the optional fields must be provided.

  • Existing values will be updated to the input values.

  • When editing tags, the existing tags of the person will be removed i.e adding of tags is not cumulative.

  • You can remove all the person’s tags by typing t/ without specifying any tags after it.

Examples:

  • edit 1 p/91234567 e/johndoe@example.com
    Edits the phone number and email address of the 1st person to be 91234567 and johndoe@example.com respectively.

  • edit 2 n/Betsy Crower t/
    Edits the name of the 2nd person to be Betsy Crower and clears all existing tags.

3.16. Editing an appointment : editappointment Since v1.5rc

Edits an existing appointment in the address book.
Format: editappointment INDEX [PERSON INDEX]…​ [n/NAME] [d/DATETIME] [tz/TIMEZONE] Alias: ea

  • Edits the appointment at the specified INDEX. The index refers to the index number shown in the last appointment listing. The index must be a positive integer 1, 2, 3, …​

  • At least one of the optional fields must be provided.

  • Existing values will be updated to the input values.

  • When editing persons, if a person is present, he will be removed. Otherwise, he will be added.

Examples:

  • editappointment 1 2 3 n/Sell laptop
    Edits the name of the appointment to "Sell laptop". Adds/Removes persons 2 and 3.

3.17. Locating persons by name: find

Finds persons whose names contain any of the given keywords.
Format: find KEYWORD [MORE_KEYWORDS] Alias: f

  • Persons that are archived will be returned.

  • The search is case insensitive. e.g hans will match Hans

  • The order of the keywords does not matter. e.g. Hans Bo will match Bo Hans

  • Only the name is searched.

  • Only full words will be matched e.g. Han will not match Hans

  • Persons matching at least one keyword will be returned (i.e. OR search). e.g. Hans Bo will return Hans Gruber, Bo Yang

Examples:

  • find John
    Returns john and John Doe

  • find Betsy Tim John
    Returns any person having names Betsy, Tim, or John

3.18. Deleting a person : delete

Deletes the specified person from the address book.
Format: delete INDEX Alias: d

  • Deletes the person at the specified INDEX.

  • The index refers to the index number shown in the most recent listing.

  • The index must be a positive integer 1, 2, 3, …​

Examples:

  • list
    delete 2
    Deletes the 2nd person in the address book.

  • find Betsy
    delete 1
    Deletes the 1st person in the results of the find command.

3.19. Deleting an appointment : deleteappointment Since v1.4

Deletes the specified appointment from the address book.
Format: deleteappointment INDEX Alias: da

  • Deletes the appointment at the specified INDEX.

  • The index refers to the index number shown in the most recent listing.

  • The index must be a positive integer 1, 2, 3, …​

Examples:

  • deleteappointment 2
    Deletes the 2nd appointment in the address book.

3.20. Deleting a tag : deletetag

Deletes the specified tag from everyone in the address book.
Format: deletetag TAG_NAME Alias: dt

  • Deletes the tag with the specified TAG_NAME.

Examples:

*delete family
Deletes the family tag for every person in the address book.

3.21. Listing entered commands : history

Lists all the commands that you have entered in reverse chronological order.
Format: history Alias: h

ℹ️

Pressing the ↑ and ↓ arrows will display the previous and next input respectively in the command box.

3.22. Undoing previous command : undo

Restores the address book to the state before the previous undoable command was executed.
Format: undo Alias: u

ℹ️

Undoable commands: those commands that modify the address book’s content (add, delete, edit and clear).

Examples:

  • delete 1
    list
    undo (reverses the delete 1 command)

  • delete 1
    clear
    undo (reverses the clear command)
    undo (reverses the delete 1 command)

3.23. Redoing the previously undone command : redo

Reverses the most recent undo command.
Format: redo Alias: r

Examples:

  • delete 1
    undo (reverses the delete 1 command)
    redo (reapplies the delete 1 command)

  • delete 1
    redo
    The redo command fails as there are no undo commands executed previously.

  • delete 1
    clear
    undo (reverses the clear command)
    undo (reverses the delete 1 command)
    redo (reapplies the delete 1 command)
    redo (reapplies the clear command)

3.24. Clearing all entries : clear

Clears all entries from the address book.
Format: clear Alias: c

3.25. Switching Theme : switch Since v1.1

Switches theme from dark to light or vice versa. Persists across restarts.
Format: switch

3.26. Exiting the program : exit

Exits the program.
Format: exit

3.27. Saving the data

Address book data are saved in the hard disk automatically after any command that changes the data.
There is no need to save manually.

3.28. Sending an email Since v1.5rc

Press the email of any contact on the person panel for an email popup to appear. To close the window without sending, push ESC or the cancel button.

3.29. Replying an email [coming in v1.5]

Reply any email displayed on the email panel with the receiver and subject auto-filled, and the original contents on the bottom of the email.

3.30. Forwarding an email [coming in v1.5]

Forward any email displayed on the email panel with the subject auto-filled, and the original contents on the bottom of the email.

3.31. Encrypting data files [coming in v2.0]

{explain how the user can enable/disable data encryption}

4. FAQ

Q: How do I transfer my data to another Computer?
A: Install the app in the other computer and overwrite the empty data file it creates with the file that contains the data of your previous Address Book folder.

5. Command Summary

  • Unlock : unlock PASSWORD
    e.g. unlock 123456

  • Lock : lock

  • Set password : setPassword OLD_PASSWORD NEW_PASSWORD
    e.g. setPassword 123456 123

  • Add add n/NAME p/PHONE_NUMBER e/EMAIL a/ADDRESS tz/TIMEZONE c/COMMENT [t/TAG]…​
    e.g. add n/James Ho p/22224444 e/jamesho@example.com a/123, Clementi Rd, 1234665 tz/SGT c/He can speak French t/friend t/colleague

  • Add Appointment addappointment [INDEX]…​ n/NAME d/DATETIME tz/TIMEZONE
    e.g. add 1 2 n/Meeting d/2018-06-13 13:25 tz/America/New_York

  • Clear : clear

  • Delete : delete INDEX
    e.g. delete 3

  • Delete appointment : deleteappointment INDEX

  • Edit : edit INDEX [n/NAME] [p/PHONE_NUMBER] [e/EMAIL] [a/ADDRESS] [ti/TIMEZONE] [t/TAG]…​

  • Edit appointment : editappointment 1 2 3 n/Sell laptop
    e.g. edit 2 n/James Lee e/jameslee@example.com

  • Archive : archive INDEX

  • Unarchive : unarchive INDEX

  • Find : find KEYWORD [MORE_KEYWORDS]
    e.g. find James Jake

  • List : list

  • List all : listall

  • List appointment : listappointment

  • listtag : listtag TAG…​

  • Help : help

  • History : history

  • Sort : sort

  • Export : export

  • Undo : undo

  • Redo : redo