The purpose of this document is to provide a central checklist for leadership to kick the trimester off and get everyone organised as efficiently as possible.
| Week | Action Item | Resources |
|---|---|---|
| Week 0 | Get in touch with the other project leaders for Chameleon, and start planning the week 1 pitch. Create a private chat where you can initially get started. This will eventually move to Chameleon Leadership, but for now have a separate one. | |
| Contact your Director. Book in your weekly catch up, and start getting advice ASAP. This is crucial for a successful trimester. | ||
| Each project has a series of videos that you can use to get an idea of what each project is, and what can be achieved in a single trimester. | Leadership Video folder | |
| Have a look at the company repo. Are there any branches that need to be closed off, pull requests that need to be reviewed or actioned. Make a list and start working through them. | Chameleon Project Repo | |
| Have a look at Trello, and ensure the Leadership team all have access to ALL boards, not just their board. | Chameleon Trello Board(s) | |
| Get familiar with the state of each project by looking at the Handover documents from the last trimester. | Handover Documents | |
| Environments Set up your project environments and find issues early. Reach out to prior team leads to assist with major problems. The specific project information should be in Chameleon project folders. Check your access, can you login to everything. Get this solved now!! | ||
| Find your seniors! Check the handover documents, and look for the juniors. Contact them and see if they are coming back to Chameleon, pay attention to those that were in leadership roles. Look at the Leadership minutes to find the engaged students. | Minutes | |
| Live Project Websites: | Chameleon Website (Not live as of May '23) | |
| MOP | ||
| EV Flow (Not live as of May '23) | ||
| EVA (Not live as of May '23) | ||
| Week 1 | Pitch to the juniors! Make it interesting, get them excited. You need as many hands on deck as you can get!! | Pitch video |
| Create a spreadsheet for the Board (the leadership, aka you) to start tracking incoming students. What are their skills, what projects have they expressed interest in, who are the potential broader leadership team. | ||
| Start onboarding! Make an announcement in Chameleon general pointing to this document, and send all new members here. Make the same announcement in each project Teams Page. | Onboarding Checklist | |
| MOP Project Contact the client at the City of Melbourne and book your first meeting to showcase your plan for the trimester. This needs to be booked for the end of week 3 | ||
| MOP Project MOP Project & Team leads should go through this essential leadership guide at the beginning of the trimester | MOP Project & Team Leadership Guide | |
| Upskilling Get all new juniors on upskilling! Specifically for GitHub and Agile planning. More information can be found on the Onboarding Checklist. | Git Essential Training: The Basics | |
| Git: Branches, Merges, and Remotes | ||
| Agile Foundations | ||
| Scrum – The Basics | ||
| Week 2 | Set up your weekly team meetings, starting this week! You can create a poll to find the best time for each team. | |
| Get your minutes templates organised for each team, or delegate to your group leads to do it for you. | ||
| MOP Project Have your client presentation & use case ideas ready to present next week. Run a team workshop if you are light on ideas! Look at the previous ideation spreadhseets to get you started. | Ideation Spreadsheet Example | |
| MOP Project If you are stuck on how to identify a use case, watch the workshop from T1 2023 on creating usecases. | Workshop video | |
| Week 3 | Last week to upskill. Review how to set up sprints and start planning. | |
| MOP Project Meet with the client! | ||
| Week 4 | Offically start sprints (if not already) |