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Data Sharing and Other Features

One of the most powerful features of the Data Store is to share all of your data instantly, and with fine-grained permission control. You can share your data with other CyVerse users, and you can also make data available to anonymous users and with identifiers (e.g. DOIs, ARKs) through the CyVerse Data Commons. We will cover the most basic, commonly used sharing features in this guide.


Share a File in Discovery Environment with a URL (Public Link)

You can quickly share files in your Data Store using a Discovery Environment Public Link.

Note

You can only share individual files using the quick link. Since files are shared over HTTP this is only recommended for small files. This is a convenient , but less secure method for file transfer. Do not share sensitive/private data using these links.

  1. If necessary, login to the Discovery Environment.

  2. In the Data window, select (checkbox) an individual file you wish to share.

  3. From the Share menu, select Create a Public Link.

  4. In the “Manage Data Links” window, select the file you wish to share, and click Create.

  5. A new URL should appear beneath the file name. Click on this URL and the click on Copy in order to be presented with a window that will allow you to copy the URL to your clipboard. Anyone who you share this link with will be able to download the file. You can test the link in a new web browser window.

    data_links_window

  6. Deactivate a data link by selecting the file; from the Share menu click via Public Link. Clicking the delete_icon delete icon, next to the links you wish to inactivate. Once you deactivate the link, anyone with whom you shared it with will no longer be able to access that data.

Tip

You can quickly create a link to a file by clicking the link_icon link icon next to file you wish to share. Manage these links using the "Manage Data Links" console which is accessible from the Share menu as described above.


Share a File/folder in Discovery Enviornment with Another CyVerse User

Share data with another CyVerse user by granting permission to read, write, or own files/folders

  1. If necessary, login to the Discovery Environment.

  2. In the Data window, select (checkbox) file(s), folder(s) you wish to share with another user; then under the Share menus select Share with Collaborators...

  3. In the “Manage Sharing” menu, under ‘Selected File(s)/Folder(s) the name of the files and folders you are currently sharing are displayed. Ensure the file you wish to share now is selected.

    manage_sharing

  4. In the ‘search for users’ field search for the CyVerse user you wish to share with by search for their name, or CyVerse username. You may also select ‘Choose from Collaborators’ which will bring up a list of people you have designated as collaborators.

  5. Next, under ‘Permissions’ choose what permission you want to grant the person you are sharing this file with.

  6. Once you are finished, click Done to begin sharing. The user will be notified that a file has been shared with them.

    Hint

    By managing access to data, the DE allows you to share large datasets instantaneously. Data permissions (based on UNIX permissions) are described in this chart:

    Permission level

    Read

    Download/Save

    Metadata

    Rename

    Move

    Delete

    Read

    X

    X

    View

         

    Write

    X

    X

    Add/Edit

         

    Own

    X

    X

    Add/Edit

    X

    X

    X


Summary

This guide has introduced the basic data management tools you need to manage the lifecycle of Data in CyVerse. There are many more features to explore and these are detailed in the full Data Store Manual.

More help and additional information

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