[PM] SOGS Progress

[holanita]

Why: this ticket is to help us track the progress of the project team (Ismael, Tamara, Zane + Asim, Anita)
What: Anita will be updating this ticket weekly / as needed / before each WG call

[holanita]

(WG call on Oct 3)
As discuss in the WG call today, will catch up with Tamara later this week to see how much progress they were able to make with the draft questions. We will work asynchronously in a google doc and we'll meet once we have something tangible to discuss.

[holanita]

(For the WG call on Oct 17)
Meeting done. Progress looks great. Survey seems doable. Draft survey to be shared with the WG on Monday.

Next steps as per GANTT:

• on Oct 17: WG call to discuss draft survey and confirm survey tool
• by Oct 20: work async and adjust draft survey if needed
• on Oct 20: Team call to discuss updates and next steps if needed
• by Oct 27: Anita to set up survey tool (Survey Monkey) ?
• on Oct 28: Team call* to review survey tool
• by Oct 31: work async and adjust survey tool if needed
• on Oct 31: WG call to discuss and close open questions
• by Nov 1: finalize survey

[holanita]

(For the WG call on Oct 31)

• WG to review and test the Survey Monkey questionnaire
• Ismael/Asim to explain report outline and share fleshed out section as per the discussion today
• Ismael to list suggested interviews, with a few questions for the PolicyWG for who to interview
• Anita to work with Namrata on post launch marketing activities (this is what we have atm)

As discussed in the WG call today:

• WG to review and test the Survey Monkey questionnaire (including time to complete) by tomorrow
• WG to review the report outline async
• Anita to turn Ismael's suggested interviews into a trackable spreadsheet asap

No feedback received on survey and report outline as of Nov 2. Interviews added to spreadsheet.

[holanita]

(For the WG call on Nov 14)

Deadlines mapped out in detail:

• Oct 31 WG call – plan and agree on 🔴 interviews
• Oct 31 Ismael to finalize 🔵 Report outline #10
• Nov 4 last team call before COP to discuss these deadlines and the 🟢 SM survey
• DELAYED Nov 9 Ismael to finalize 🔵 Desk research for business case #48
• Nov 10 Anita to set up agreed 🟡 post-cop marketing activities
• Nov 10 Anita to do a final test of 🟢 SM survey
• DELAYED Nov 11 Anita to Confirm deadlines with Ismael #52
• Nov 11 first team call after COP to discuss these deadlines and next steps (Asim & Anita only)
• DELAYED Nov 11 Ismael to give an update on 🔴 [INTERVIEWS] Plan and schedule interviews  #22
• DELAYED Nov 11 Ismael to give an update on 🔴 [INTERVIEWS] Build questionnaire #32
• STARTED from Nov 11 Steph to schedule 🔴 interviews with universities and the SC
• from Nov 11 Asim/Sean to help land Big Names for 🔴 interviews & Steph to help with scheduling
• Nov 14 🟡 [PM] Weekly Marketing Review #1 #46
• Nov 14 WG call – discuss COP and review these deadlines and [PM] Track KPIs for SOGS #26 🟢 🔴

Overview on tasks due after Nov 14 (to be mapped out in detail in a new comment):

• weekly 🟡 marketing meetings will be scheduled once the previous week's meeting is closed
• Nov 17 Ismael to finalize 🔵 Desk research for knowledge #49
• Nov 25 Ismael to finalize 🔵 Desk research for culture #50
• Nov 28 WG call – review these deadlines, [PM] Track KPIs for SOGS #26 🟢 🔴
• Dec 5 Ismael to finalize 🔵 Desk research for tooling #51
• Dec 12 WG call – review these deadlines and [PM] Track KPIs for SOGS #26 🟢 🔴
• Dec 12 Ismael to make sure calls for 2023 are confirmed
• Jan 21 Ismael to close all 🔴 interviews
• further deadlines to be added later depending on progress

labels: 🟢 survey 🔴 interviews 🔵 research & report

[holanita]

From now on, KPIs will be tracked in this spreadsheet. See also this GH ticket.
Only Asim and Anita attended the last team call and Ismael has been out of reach since last week, so some tasks listed above are pending. Steph has started working on scheduling the interviews and we are monitoring survey results.

[holanita]

The WG call has been cancelled today. Both the interviews and desk research are behind schedule. We are looking for alternative solutions / help to speed things up. We also need to increase are marketing efforts relating to the survey.

[tamigraph]

The WG call has been cancelled today. Both the interviews and desk research are behind schedule. We are looking for alternative solutions / help to speed things up. We also need to increase are marketing efforts relating to the survey.

I might be able to help out with the desk research and interviews if it will help us stay relatively on track.

[holanita]

Thanks @tamigraph! Asim suggested he would take over the interviews with the SC. You had another idea earlier about some additional interviews that might be worth revisiting – see here. Also, we'll have a chat with Ismael to figure out how we can help with the desk research. I'll let you know as soon as I know more.

[holanita]

We'll do weekly sprints from now on

• see: SOGS – Weekly Sprint #1 #71
• see also the weekly marketing tickets: [PM] Weekly Marketing Review #3 #67
• and this week's discussions with Ismael: Tasks for Ismael for December #69

[holanita]

Great progress with the survey thanks to Avanade (paid options still TBD). No news from Ismael. 2 interviews booked.

• New sprint for Ismael: SOGS – Weekly Sprint #2 #82
• Marketing todos: [PM] Weekly Marketing Review #5 #81
• Cameron started working on the stakeholder map - also to be discussed with the WG
• KPIs

[holanita]

I'm closing this. New issues have been created to track progress on marketing / research / interviews.