Logistics

Next meetup: Sunday November 17th, 12pm PST

Links

• https://hubs.mozilla.com
• https://github.com/M3-org/research
• https://github.com/M3-org/schedule

Roles

Roles should be assigned as the meetup is being planned. A person can fulfill multiple roles at once, and multiple people can take on the the same role at once.

• Organizer: Coordinates the missing bits and makes sure roles are assigned
• Camera: Use OBS for streaming, could have multiple people
• Moderator: Keeps meetup on track during the event
• Speaker Coordinator: Reach out to speakers and keep them in sync
• Speaker: Prepare a talk with some optional slides to present at the event
• Social: Send out tweets / keep people informed about the event
• Media: Chop up the recordings and post them on YouTube or Twitter

Preproduction

1. Update the schedule on Github (Organizer)
2. Update the Hubs room via Spoke and Hubs bot (Organizer)
3. Make sure speakers are still available and have their slides ready (Speaker Coordinator)
4. Send reminders to people as time draws near (Speaker Coordinator / Social)
5. (Optional) Dress rehersal with presenters to make sure everything is working (Everyone)
6. (Bonus) Uploading presenter notes to hackmd.io (Speaker / Speaker Coordinator)
7. Double check audio / video quality for folks recording (Media / Camera)

Production

1. Drop into the world, decorate, wait for guests (All)
2. Start recording/streaming to twitch or youtube (Camera)

• Use OBS for the recording.
  • Double check the audio!
• Click camera mode from the hamburger button or tilde ` for clean UI
• Have camera people right click slides to enlarge them periodically

3. Moderate talks to stay on schedule (Moderator)
4. If streaming, read questions from chat (Moderator)
5. Cut-off at 2 hours, closing statements, end stream (Moderator)

Post-production

1. Chop up video into into individual talks (Media)

• Use Openshot or Premiere for editing

2. Upload the videos to the M3 channel with description (Media / Social)
3. Update the Schedule/Research Github repos with timestamps (Media / Organizer)
4. Finish the meeting and presentation notes on hackmd.io (Organizer / Moderator)
5. Send out Tweets about the event (Social)

Events promotion

• Post M3-related media to twitter (Social)
• Do a daily roundup of links and post in Discord (Social)
• Reach out to interested parties in Twitter/Discord DM to see if they want to present on their topic (Social / Speaker Coordinates)
• Attend other events and cross-promote (All)
• Scan related Discords and cross-pollinate (All)
• Keep in touch with presenters to make sure it's still on track (Speaker Coordinator)