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title titleSuffix description ms.subservice toc ms.author author ms.topic monikerRange ms.date
Stakeholder access quick reference
Azure DevOps
Stakeholder access to common user tasks for Azure DevOps
azure-devops-security
show
chcomley
chcomley
overview
>= azure-devops-2019
04/12/2024

Stakeholder access quick reference

[!INCLUDE version-gt-eq-2019]

Stakeholder access is available to support free access to a limited set of features by an unlimited set of stakeholders. In general, Stakeholder access users gain limited access to Azure Boards and collaboration tools. They have no access to code repositories.

Stakeholder access users can create and modify work items and create and save queries. They can also view and approve release pipelines and perform administrative tasks when granted administrative permissions or added to an administrative group. If they need to contribute to the code base, then you must assign them Basic or higher-level access.

If you're assigned Stakeholder access and want to start using Azure Boards to track work, see Get started as a Stakeholder. If you're tasked to support administrative tasks, see Manage your project.

Assign Stakeholder access users to a security group

In general, use the following guidance when assigning Stakeholder access users to a security group:

  • Add to the Contributors security group managers or users who don't actively contribute to the code base but want to check project status and provide direction, feedback, feature ideas, and business alignment to a team.
  • Add to the Project Administrators security group users tasked with managing project resources.
  • Add to the Project Collection Administrators security group users tasked with managing organization or collection resources.

::: moniker range="azure-devops"

Public versus private feature access

Users with Stakeholder access privileges can access features based on whether the project is private or public. For private projects, Stakeholders have limited access to specific work tracking functions, whereas for public projects, Stakeholders enjoy full access to work tracking features. To learn more about public projects, see What is a public project?.

[!div class="mx-tdBreakAll"]

Service, application, or setting Private project Public project
Azure Boards Partial access Full access
Azure Repos No access Full access
Azure Pipelines Full access Full access
Azure Test Plans No access No access
Azure Artifacts Full access Full access
Notifications Full access Full access
Semantic search Full access Full access
Project settings Partial access Partial access
Organization settings Partial access Partial access
Dashboards Partial access Full access
Wiki (Project wiki) Partial access Full access
Wiki (Code wiki) No access Full access

::: moniker-end

Azure Boards

The following table summarizes the features Stakeholders have access to from Azure Boards. Stakeholders can view and edit all work items for which they have Area Path permissions, which by default is set to Allow for all user security groups. For more information, see Set permissions and access for work tracking.

For an overview of work tracking features, see What is Azure Boards?

::: moniker range="azure-devops"

Note

Public project Stakeholder access users have full access to all features. ::: moniker-end

:::row::: :::column span="1"::: Page :::column-end::: :::column span="2"::: Features can use :::column-end::: :::column span="2"::: Features can't use :::column-end::: :::row-end::: :::row::: :::column span="1"::: Work Items :::column-end::: :::column span="2"::: - View, add, and edit work items
- Assign existing tags to work items - Use the Work Items hub - Change work item type1
- Email work items - Apply a work item template :::column-end::: :::column span="2"::: - Add new work item tags - Delete work items - Move work items to another project :::column-end::: :::row-end::: ::: moniker range=">= azure-devops-2022" :::row::: :::column span="1"::: Boards :::column-end::: :::column span="2"::: - View boards, open and edit work items - Add work items to a board - Update status through drag-and-drop - Add child items to a checklist - Assign to a sprint (from card field) - Configure team boards2 :::column-end::: :::column span="2"::: - Change the priority of an item within a board - Change fields on cards on a board, except for State field :::column-end::: :::row-end::: ::: moniker-end ::: moniker range="azure-devops-2020" :::row::: :::column span="1"::: Boards :::column-end::: :::column span="2"::: - View boards, open and edit work items - Update status through drag-and-drop - Add child items to a checklist - Assign to a sprint (from card field) - Configure team boards2 :::column-end::: :::column span="2"::: - Add work items to a board - Change the priority of an item within a board - Change fields on cards on a board, except for State field :::column-end::: :::row-end::: ::: moniker-end ::: moniker range="< azure-devops-2020" :::row::: :::column span="1"::: Boards :::column-end::: :::column span="2"::: - View boards, open and edit work items - Add work items to a board; update status through drag-and-drop - Add child items to a checklist - Assign to a sprint (from card field) - Configure team boards2 :::column-end::: :::column span="2"::: - Add work items to a board - Update status through drag-and-drop - Change the priority of an item within a board - Change fields on cards on a board, except for State field :::column-end::: :::row-end::: ::: moniker-end :::row::: :::column span="1"::: Backlogs :::column-end::: :::column span="2"::: - View backlogs and open work items - Add work items (to the bottom of a backlog) - Use bulk edit features :::column-end::: :::column span="2"::: - Change the priority of an item within a backlog - Drag-and-drop work items to the Mapping pane (parent a work item) - Drag-and-drop work items to the Planning pane (assign to a sprint) :::column-end::: :::row-end::: :::row::: :::column span="1"::: Sprints :::column-end::: :::column span="2"::: - View sprint backlogs, taskboards, and open work items - View work details
- Add work items to the bottom of a sprint backlog
- Use bulk edit features - Configure team sprint taskboards2 :::column-end::: :::column span="2"::: - Change the priority of an item within a backlog - Change fields on cards on a Taskboard, except for State field - View or set team capacity - Add tasks to a sprint backlog :::column-end::: :::row-end::: :::row::: :::column span="1"::: Queries :::column-end::: :::column span="2"::: - View and run My queries or Shared queries - Create and save My queries :::column-end::: :::column span="2"::: - Create or edit shared queries - View query charts - Create query charts :::column-end::: :::row-end::: ::: moniker range=">= azure-devops-2022" :::row::: :::column span="1"::: Delivery Plans :::column-end::: :::column span="2"::: - View delivery plans
:::column-end::: :::column span="2"::: - Add or edit a delivery plan :::column-end::: :::row-end::: ::: moniker-end ::: moniker range="< azure-devops-2022" :::row::: :::column span="1"::: Delivery Plans (Extension) :::column-end::: :::column span="2"::: - None :::column-end::: :::column span="2"::: - View delivery plans - Add or edit a delivery plan :::column-end::: :::row-end::: ::: moniker-end

Notes:

  1. Controllable through project-level permission.
  2. Requires assignment as a team administrator or member of the Project Administrators Group.

Azure Test Plans

Users granted Stakeholder access can perform the following tasks related to testing. For an overview of manual test features and functions, see Testing overview.

  • Provide feedback using the Test & Feedback extension
  • Apply a work item template to a test case

Dashboards, notifications, READMEs, and wikis

The following table summarizes the features Stakeholder access users have to these areas: Dashboards, Notifications, Project pages, READMEs, and Wikis.

::: moniker range="azure-devops"

Note

Public project Stakeholder access users have full access to all dashboard and Wiki features. ::: moniker-end

:::row::: :::column span="1"::: Feature area :::column-end::: :::column span="2"::: Features can use :::column-end::: :::column span="2"::: Features can't use :::column-end::: :::row-end::: ::: moniker range=">= azure-devops-2020" :::row::: :::column span="1"::: Dashboards :::column-end::: :::column span="2"::: - View dashboards
:::column-end::: :::column span="2"::: - Add and configure team dashboards - Add and configure project dashboards :::column-end::: :::row-end::: ::: moniker-end ::: moniker range="< azure-devops-2020" :::row::: :::column span="1"::: Dashboards :::column-end::: :::column span="2"::: - View dashboards
:::column-end::: :::column span="2"::: - Add and configure team dashboards :::column-end::: :::row-end::: ::: moniker-end :::row::: :::column span="1"::: Notifications :::column-end::: :::column span="2"::: - Set personal notifications or alerts - Set team notifications or alerts1 - Set project-level notifications or alerts1 :::column-end::: :::column span="2":::

:::column-end::: :::row-end::: :::row::: :::column span="1"::: Project pages :::column-end::: :::column span="2"::: - View the project page - Navigate using the Project pages - Set personal favorites :::column-end::: :::column span="2"::: - View repository READMEs :::column-end::: :::row-end::: :::row::: :::column span="1"::: Search :::column-end::: :::column span="2"::: - Perform work tracking and project wiki search :::column-end::: :::column span="2"::: - Perform code search - Perform code wiki search :::column-end::: :::row-end::: :::row::: :::column span="1"::: READMEs :::column-end::: :::column span="2"::: - Can view project README :::column-end::: :::column span="2"::: - View repository READMEs :::column-end::: :::row-end::: :::row::: :::column span="1"::: Wikis :::column-end::: :::column span="2"::: - View project wikis :::column-end::: :::column span="2"::: - View code wikis - Edit project or code wikis :::column-end::: :::row-end:::

Notes:

  1. Requires team administrator role or addition to Project Administrators group.