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2020-11-25 Leadership Cadence Notes

Date

25 Nov 2020

Participants

Goals

Discussion topics

Item Presenter Notes
Chief Technology Officer Eddie Brown (Unlicensed)
  • Board voted to appoint Alec Akin (Unlicensed) as the Chief Technology Officer
  • PDAP-wide announcement pending
Incorporation and 501c3 status Eddie Brown (Unlicensed)
  • Eddie reached out to A&P asking about timelines on incorporation and 501c3 status
  • A&P hopefully received our “pressure” for timeline
  • Need to brush up a few details about IRS filing
  • Likely 2 or 3 more weeks until filing
Software offerings for non-profit discounts Alec Akin (Unlicensed)
  • Most software companies end up using a third party to confirm non-profit status before offering discounts
  • Likely legal grey area for both parties if you promise a “pending” non-profit status
Confluence Standard Trial Ended Zach Goulson
  • What we lose going from Confluence Standard to Freemium:
    • Restricted to 10 users (matches our current Jira restriction)
    • Space and Page permissions
    • Allowing anonymous access to our Confluence site
  • With 501c3 status we can get either a free Server (self-hosted) installation or 75% off of Cloud licenses
  • Possible next steps as interim until 501c3 status:
    • Ride the free plan out and continue developing/improving our project documentation, but not be allowed to share pages publicly
    • Pay for a couple of Standard ($5/month) accounts. They'd be designated "content editors"
    • Get a Server deployment for 10 users. Would be $10 total, as an upfront cost.
      • Pros: Cheaply build out our Confluence and be able to share it all publicly.
        • Can also tack Jira onto our Server for another $10.
        • Transitions well if we decide on the free Server w/our 501c3
      • Cons: Would have to pay for our hosting
        • Time getting things set up
        • If we decide on the 75% discount for cloud, we would have to migrate our data back
  • Good idea to think about not spending money trying to predict what PDAP might be in the future
Industry Connection and Board Diversity
Eddie Brown (Unlicensed)
  • Eddie made a connection with Burke Brownfeld
    • Very interested in the outlook of our project and how we are trying to achieve change
  • Eddie would like to tap into him as a resource for identifying diversity for the PDAP board
PDAP Architecture Workshop Review Alec Akin (Unlicensed) 2020 11-21 Tech Stack discussion (Josh C's notes)

Action items

Decisions

  • Continue with Atlassian Freemium