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2021-04-21 Leadership Cadence

Date

21 Apr 2021

Participants

Alec Akin

Josh Chamberlain

@Eddie Brown

Will Beaumont

Discussion topics

Item Person Notes
Tax Filing @Eddie Brown
  • Josh Lintag Completed registered agent duties and tax documents are filed
Fundraising Update

@Eddie Brown

Alec Akin

  • Alec Akin and Eddie are looking for fundraising opportunities

    • Josh Chamberlain What is the relationship/experience with people approached for fundraising?

      • People say yes initially, but don’t follow through with promise

  • Alec Akin sign up for a Patreaon

    • Merch?

      • This is a big time commitment to create a top level experience
    • Name levels of support and recognize on website
Executive Director Search @Eddie Brown
  • Michael: No ED, but fundraising role
  • Stephanie: Awaiting her response on acceptance

  • Challenges

    • Getting people to commit to the board: Are we targeting the right people (Alec Akin is this right for your thoughts?) Structure/Size
    • Is there a misunderstanding about our needs and a “typical” board seat
    • Club House: Is this an opportunity to drive volunteerism? Visibility for PDAP.
Volunteer Cycle Josh Chamberlain
  • Website looks good
  • Conversations with other Volunteers is great

  • Look for data (which is missing)

    • People fall off at this point
    • Our critical shortfall
    • Damages trust with our organization
    • In progress and we are close!
Tech Update Josh Chamberlain

  • Eric Turner Has made significant contributions and are advancing our efforts.

    • We have several data sets: counting both agencies scraped and data sets
    • https://pdap.ericturner.it/ - Map proof of concept of our current data

  • @miles Has made major FE contributions

    • Simplified for copy additions using Markdown
  • We have PDAPed (new verb)!
Volunteer Appreciation Alec Akin

  • Can we add this to the site to provide recognition?

    • Funding
    • Volunteer contributions
  • Github is a great way to provide recognition and legitimacy for open-source
Outside Organization Recognition

Alec Akin

Will Beaumont

  • Tech soup

    • Need 501(c) status
    • Gives access to Tech Soup resources

  • Amazon

    • Allows employees to see group in volunteer application

      • Can donate money and time
Documentation Josh Chamberlain

  • Finalizing descriptions of our tools and process

    • Kanban to Github is how most open-source work

      • Ability to prioritize/re-prioritize publicly is important
    • Working to make available to the public
  • Would like Alec Akin to check verbiage

  • Alec AkinandRichard Ji working on our DB security posture/architecture

    • Risk analysis/risk matrix - what are our biggest threat?

      • Focus on board
      • Other groups
Treasury @Eddie Brown
  • We have the funds to cover our startup costs

Action items

  • Alec Akin Reach out to Patrick about fundraising
  • @Eddie Brown Circle back with Executive Director position
  • Alec Akin Ask Kristin about Club House
  • Will Beaumont List organization in Amazon employee volunteer portal
  • Josh Chamberlain Status update to @kristin and product roadmap to public
  • Josh Chamberlain Exploring open-source Kanban (Github, others…)