user-lifecycle.md

id	title
user-lifecycle	User Lifecycle

User Lifecycle

:::info Check Workspace docs here. :::

User Onboarding

• User can sign up using the sign up link provided on the login page, user will receive a welcome email with activation link. New workspace will be created for the user.

  <img style={{ width:'100%', border:'0', marginBottom:'15px', borderRadius:'5px', boxShadow: '0px 1px 3px rgba(0, 0, 0, 0.2)' }} className="screenshot-full" src="/img/user-lifecycle/signup-mw.png" alt="ToolJet - Workspace sign up" />

• Users can be added to multiple workspaces. Users can create their own workspaces and manage them.

  <img style={{ width:'100%', border:'0', marginBottom:'15px', borderRadius:'5px', boxShadow: '0px 1px 3px rgba(0, 0, 0, 0.2)' }} className="screenshot-full" src="/img/user-lifecycle/user-mw.png" alt="ToolJet - Workspace sign up" />

• Existing user in active state for a workspace can be invited and on boarded to other workspaces, User will receive an invitation email with join link. If a user does not exist in the system, then they will receive a welcome email to setup the account, user can follow the link and on setup the account, once its done the user will be assigned to the new workspace created for the user.

  <img style={{ width:'100%', border:'0', marginBottom:'15px', borderRadius:'5px', boxShadow: '0px 1px 3px rgba(0, 0, 0, 0.2)' }} className="screenshot-full" src="/img/user-lifecycle/invite-link-mw.png" alt="ToolJet - Workspace sign up" />

• Invited user can onboard through SSO login, without using an invitation link from the workspace login page

  <img style={{ width:'100%', border:'0', marginBottom:'15px', borderRadius:'5px', boxShadow: '0px 1px 3px rgba(0, 0, 0, 0.2)' }} className="screenshot-full" src="/img/user-lifecycle/sso-onboard-sw.png" alt="ToolJet - Workspace accept invite" />

• If enable sign up option in enabled in SSO general settings for the workspace, user can setup account through SSO login without an invite from the workspace login page

  <img style={{ width:'100%', border:'0', marginBottom:'15px', borderRadius:'5px', boxShadow: '0px 1px 3px rgba(0, 0, 0, 0.2)' }} className="screenshot-full" src="/img/user-lifecycle/sso-enable-signup-sw.png" alt="ToolJet - Workspace sign up using SSO" />

Archive User

• User can be archived by workspace admin from using Manage User page

  <img style={{ width:'100%', border:'0', marginBottom:'15px', borderRadius:'5px', boxShadow: '0px 1px 3px rgba(0, 0, 0, 0.2)' }} className="screenshot-full" src="/img/user-lifecycle/archive-user.png" alt="ToolJet -Workspace Archive user" />

Unarchive User

• User can be unarchive by workspace admin from using Manage User page

  <img style={{ width:'100%', border:'0', marginBottom:'15px', borderRadius:'5px', boxShadow: '0px 1px 3px rgba(0, 0, 0, 0.2)' }} className="screenshot-full" src="/img/user-lifecycle/unarchive-user-mw.png" alt="ToolJet - Single-Workspace Unarchive user" />

:::info Archive or unarchive will not affect user login, user can login and use other workspaces where user is in active state. :::

Switch Between Workspaces

<img style={{ width:'100%', border:'0', marginBottom:'15px', borderRadius:'5px', boxShadow: '0px 1px 3px rgba(0, 0, 0, 0.2)' }} className="screenshot-full" src="/img/user-lifecycle/switch.png" alt="ToolJet - Workspace sign up using SSO" />

User Status

<div style={{ width:"100px"}}> Status	<div style={{ width:"100px"}}> Able to log in	<div style={{ width:"100px"}}> How to activate
active	Yes
invited	No (Yes with SSO)	Login through SSO or invitation link
archived	No	Not able to activate. Invite from Manage Users page, status will be changed to invited

Workspace SSO Flow

• Diagram shows how SSO configurations are chosen in common login page and workspace login page. Instance level SSO is configured in environment variables and Workspace level SSO is configured in respective Manage SSO page.